1458 Legal Secretary I
|Date Opened||2/21/2020 08:00:00 AM|
|Filing Deadline||3/13/2020 5:00:00 PM|
|Salary||$36.51 - $44.38/hour; $6,329.00 - $7,692.00/month; $75,946.00 - $92,300.00/year|
|Job Type||CBT Discrete|
- Typing, editing and proofreading a wide variety of legal documents in proper format which may include pleadings and briefs (including preparation of Table of Authorities and Table of Contents), motions, notices, correspondence, subpoenas, contracts, jury instructions, complaints, resolutions and ordinances utilizing multiple word processing systems, spreadsheet software, and case management systems/software;
- Abstracting information from various sources to put general information into proper legal form;
- Transcribing legal dictation from notes, minutes, interviews and telephone messages to prepare legal documents and correspondence;
- Opening, maintaining, monitoring, organizing, closing legal case files, creating and updating file indexes, and maintaining correspondence and record files;
- Maintaining attorney appointment and court calendars, keeping abreast of important court dates, local court rules and procedures regarding filing legal documents with courts as mandated, including e-filing, and serving legal documents as required by court rules;
- Scheduling depositions, court reporters, and witnesses;
- Assuring legal complaints are responded to in a timely manner;
- Providing information when possible by personally assisting callers, and exercising considerable judgment and discretion in dealing with confidential matters;
- Prioritizing duties and deadlines to accommodate work schedules of a large number of attorneys;
- May contact court staff, administrative law organizations and other city departments using discretion and tact;
- Legal filing (including E-Filing) documents with state and federal trial courts, courts of appeal, and administrative bodies; and
- Performing other related duties and responsibilities as required, including working closely with legal assistants, investigators, information technology staff and accounting staff to complete tasks assigned by attorneys and supervisors.
- Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms; AND
- The ability to type 55 net WPM*
*The Words Per Minute (WPM) minimum qualification listed above will be assessed during the probationary period.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
How To Apply
- Select the desired job announcement
- Select “Apply” and read and acknowledge the information
- Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
- Follow instructions on the screen
Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.
Candidates who meet the minimum qualifications will be invited to take a multiple-choice exam to determine their relative knowledge, skill and ability level in one or more of the following job-related areas as appropriate. These areas may include, but are not limited to: knowledge of how to review, prepare, and process legal documents and forms; knowledge of legal terminology; knowledge of principles, practices, and procedures of a legal office; and the ability to interpret laws and regulations as they pertain to legal issues.
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.