MQ Instructions: The purpose of these MQ questions is to obtain specific information regarding your education and experience in relation to the position for which you are applying. Your responses below will not be scored. However, it is essential that you provide complete information in identifying and describing your education and experience. Please note: Your responses below must be consistent with the information you provide in the education and employment history section of the application form. You may be asked to provide verification of your qualifying education and experience at any point in the recruitment and selection processes. You must also completely fill out the Application/ Employment History with all relevant experience. Your education and experience must be described in detail on the official application in order to be considered.
Candidates must possess the minimum experience/education requirements by the final filing deadline in order to move forward in the exam process.
Please review Notes A and B, prior to answering the questions.
Notes on Qualifying Experience and Education:
Note A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.
Note B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.
MQ1.
Please indicate how you meet the Minimum Qualifications for Class 1823 Senior Administrative Analyst (Budget Analyst) by carefully selecting from the information below. Please refer to Notes A and B above, which describe the qualifying experience and education required for the class.
Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A.
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A.
Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A.
Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A.
I do not possess a baccalaureate degree from an accredited college or university, but I have completed at least 2 years of college/university units AND I have at least six (6) years of full-time equivalent experience in budget analysis, financial analysis AND reporting, legislative/policy analysis, or contract/grant administration.
I do not possess a baccalaureate degree from an accredited college or university, but I have completed at least 2 years of college/university units in public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of class 1823, AND I have at least five (5) years of full-time equivalent experience in budget analysis, financial analysis AND reporting, legislative/policy analysis, or contract/grant administration.
I do not possess the above specified education and experience.
MQ2.
Please specify the name of the college/university where you obtained your degree as well as the type of degree earned (e.g. Bachelor of Arts in Urban Studies, from the University of California, Berkeley).
If you do not possess a college degree or if your degree is in progress, please write "NA".
MQ3.
For the experience indicated in Question MQ1., please provide the following information (Note: the information you provide must be consistent with the information listed on your application):
Name of the organization(s) where the experience was obtained
Dates the experience was obtained (e.g. MM/YYYY - MM/YYYY)
Name and contact information of a supervisor or manager who can verify the experience
If you selected that you do not have experience, please write "N/A".
SQ INSTRUCTIONS: PLEASE READ THE FOLLOWING INSTRUCTIONS CAREFULLY AS THEY CONTAIN INFORMATION THAT MAY AFFECT YOUR EXAMINATION SCORE AND RANK ON THE ELIGIBILE LIST:
The purpose of this Supplemental Questionnaire (SQ) is to describe your training and experience as they relate to the knowledge, skills, and abilities linked to the essential functions of this 1823 Senior Administrative Analyst position (please refer to the job announcement for a more detailed description of these knowledge, skills and abilities). Only candidates who pass the 1823 Senior Administrative Analyst Core Exam will have their essay questions scored.
Only the information you provide in your answers to these questions will be evaluated to determine your score in this selection component of the examination. NO attachments or additional documents such as resumes, cover letters, or employment applications will be considered (i.e. Providing an external weblink, writing ‘see resume', 'see application', 'details upon request', or ’N/A’ is NOT a sufficient response). Please do not paste your resume as a response. Insufficient or non-responsive answers and/or answer that are plagiarized or have falsified information may result in disqualification from the recruitment process. The SQ may be presented to an expert review panel for an assessment and will be used as part of the examination process to determine candidates' score and rank on the eligible list. Panel members involved in the rating process will not have access to your application and resume, so it is important that your answers are comprehensive. Assume your raters do not know what you do. Please provide your best or highest examples of work. Use good grammar, and avoid using jargon.
This SQ will account for 50% of the total weight of the final score. (The 1823 Senior Administrative Analyst Core Exam accounts for 50% of the total weight of the final score.)
It is suggested that you review the questions before starting, prepare your thorough narrative-style responses in a word processing document, and then paste them into the questionnaire. Please read each question carefully, as there may be follow-up questions.
Responses should be sufficiently detailed to assist in evaluating your qualifications for this position. The responses that you provide to this questionnaire should be consistent with the information on your application, and are subject to verification.
If there is a question regarding experience that you do not have, try to include examples of similar experience that would demonstrate your ability or potential to perform the specific function.
Again, please be complete and specific in answering the questions as your score will be based on this information.
The SQ must be completed and submitted online with the application at the time of filing. Responses cannot be changed or edited after submission. Failure to provide complete responses to this supplemental questionnaire may result in rejection of the application.
SQ1.
Describe your professional experience in developing, administering and closing out contracts. Indicate in your response:
Your specific role and responsibilities in the process (e.g. wrote contracts, developed budgets, managed deliverables, conducted bid conferences).
The various types of contract documents and processes you have been involved with (e.g. RFPs, RFQs, contracts, MOUs,).
The size and complexity of contracts (e.g. dollar amount, number of contracts, number of sub-contractors, duration).
SQ1A.
For the experience indicated in the previous question, please provide the following information (Note: the information you provide must be consistent with the information listed on your application):
Name of the organization(s) where the experience was obtained
Job Title
Dates the experience was obtained (e.g. MM/YYYY - MM/YYYY)
Name and contact information of a supervisor or manager who can verify the experience
SQ2.
Describe your experience managing competing deadlines related to a project that you worked on. Indicate in your response:
The type of project you worked on and the competing priorities
Why you prioritized the deadlines in the manner you chose
The result and lessons you learned from your particular experience
SQ2B.
For the experience indicated in the previous question, please provide the following information (Note: the information you provide must be consistent with the information listed on your application):
Name of the organization(s) where the experience was obtained
Job Title
Dates the experience was obtained (e.g. MM/YYYY - MM/YYYY)
Name and contact information of a supervisor/manager who can verify the experience
If none, indicated N/A.
SQ3.
Describe an experience during which you had to communicate a complicated piece of specialized knowledge to a lay audience. How did you convey the information (e.g., laws, regulations) to parties with limited knowledge of the subject area? Your response may address the following:
What challenges (if any) did you experience?
What did you learn from the experience?
What will you do differently the next time you’re in the same situation?
SQ3C.
For the experience indicated in the previous question, please provide the following information (Note: the information you provide must be consistent with the information listed on your application):
Name of the organization(s) where the experience was obtained
Job Title
Dates the experience was obtained (e.g. MM/YYYY - MM/YYYY)
Name and contact information of a supervisor/manager who can verify the experience
If none, indicated N/A.
SQ4.
Describe your professional experience in the grant writing process: identifying funding opportunities, developing proposal narratives, budgets, and supporting documentation, reporting on awarded grants.
What types of grant application have you worked on? (e.g., private or public funding sources)
How do you shepherd the process leading up to deadlines (e.g., involve content and technical staff or community partners)?
What size and complexity of grant proposals have you worked on (e.g., dollar amount, number of participating organizations, project scope)?
What has been your success rate?
SQ4D.
For the experience indicated in the previous question, please provide the following information (Note: the information you provide must be consistent with the information listed on your application):
Name of the organization(s) where the experience was obtained
Job Title
Dates the experience was obtained (e.g. MM/YYYY - MM/YYYY)
Name and contact information of a supervisor or manager who can verify the experience
CERTIFICATION: I hereby certify that I am the author of this questionnaire and that all information is true and based on my education, training, skills, and experience. I understand that any false or incorrect statement may result in my disqualification of the selection process for this examination and/or dismissal from employment with the City and County of San Francisco. I also understand and agree that any information provided is subject to verification.
Department of Human Resources