Department of Human Resources

Assistant Clerk, Board of Supervisors

PBT-1492-097842

All applicants are required to complete the Supplemental Questionnaire as part of the online application process. Responses cannot be changed or edited after submission. Insufficient or non-responsive answers to the Supplemental Questionnaire may result in ineligibility, disqualification, or lower scores.  

Responses to items on the Supplemental Questionnaire must be supported by the information provided on the application in order to receive appropriate credit. Please provide a response to each question below to the best of your ability.  Please provide all information requested even if the information may appear redundant.

All experience and education referenced in this questionnaire MUST also appear in the work history and/or education sections of your application. The information provided must be consistent with the information on your application and is subject to verification. 

NOTE: Falsifying one's education, training, or work experience or attempted deception on the application or Supplemental Questionnaire may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

It is suggested that you:

• Allow ample time to submit your application and Supplemental Questionnaire responses before the filing deadline
• Ensure that your responses are sufficiently detailed to assist in evaluating your knowledge, skills, and abilities
• Make note of any error messages and contact the analyst before the filing deadline, if you experience technical difficulties

INSTRUCTIONS: The purpose of the Minimum Qualification Supplemental Questionnaire is to assess whether the applicant meets the minimum qualifications for the classification. The minimum qualifications have been identified as critical for satisfactory performance in this classification. The information provided must be consistent with the information on your application and is subject to verification. The responses on the Supplemental Questionnaire are mandatory for participation in this recruitment process.

1.  Based on your education, indicate the selection that best matches your highest educational attainment:

1a. Please indicate in which field you earned a degree (Please include your education information, including the name of your school, major, and type of degree, in the application under the Education section):

2.  How much secretarial experience do you have?

3.  How much experience do you have performing high-level secretarial/administrative duties in a legislative body, such as the Board of Supervisors, City Council, City Commission, or Board of Directors?

3a. List the employer(s), date(s) and your job title(s)/job class(s) where you gained the experience indicated in the previous question. Type "N/A" in the box below if this question does not apply to you.

4.  How much recent and verifiable work experience do you have in the legislative field clerking a policy body or equivalent advisory body, including handling regulations, noticing, following parliamentary procedure, and writing agendas and minutes?

4a.  List the employer(s), date(s) and your job title(s)/job class(s) where you gained the experience indicated in the previous question. Type "N/A" in the box below if this question does not apply to you.

5.  How many words per minute ("WPM") can you type?

PLEASE READ THE FOLLOWING INSTRUCTIONS CAREFULLY AS THEY CONTAIN INFORMATION THAT MAY AFFECT YOUR EXAMINATION SCORE AND RANK ON THE ELIGIBLE LIST:

The purpose of the following Supplemental Questionnaire (SQ) is to describe your training and experience as they relate to the knowledge, skills, and abilities linked to the essential functions of this 1492 position (please refer to the job announcement for a more detailed description of these knowledge, skills and abilities).

Only the information you provide in your answers to these questions will be evaluated to determine your score in the selection process for this position. No attachments or additional documents such as resumes, cover letters, or employment applications will be considered (i.e. Writing ‘see resume’ or ’N/A’ is not a sufficient response).

The SQ will be presented to an expert review panel for an assessment and will be used as part of the examination process to determine candidates' score and rank on the eligible list. This Supplemental Questionnaire will account for 100% of the total weight of the candidates’ final score. Insufficient or non-responsive answers and/or answer that are plagiarized or have falsified information may result in disqualification from the recruitment process.

The responses that you provide to this questionnaire should be consistent with the information on your application, and are subject to verification.

If there is a question regarding experience that you do not have, try to include examples of similar experience that would demonstrate your ability or potential to perform the specific function.

It is suggested that you review the questions before starting, prepare your thorough narrative-style responses in a word processing document, and then paste them into the questionnaire. Responses should be sufficiently detailed to assist in evaluating your qualifications for this position. Please limit responses to one page unless otherwise instructed. Again, please be complete and specific in answering the questions as your score will be based on this information.

TIPS:

• Make sure the experience you describe is listed in your application.
• Be sure to list any experience that is relevant.
• For each response, show clearly how your background closely matches the skill set of the position. 
• Be sure you answer all of the questions.  If you do not provide information on the questionnaire, you will not be given credit for the experience.  The evaluator cannot assume anything or add information for you.
• Repeat yourself if necessary. Remember, each response is evaluated independently from the others.  You may need to repeat some information from one response to another in order to best respond to a given question.

NOTE: Once you click on the submit button, your application is subject to review and you will not have the opportunity to make any changes.

6.  Specify the types of computer software you have used as it pertains to clerking, processing legislation, and/or performing general administrative functions (i.e. preparing legislation, reports, and documents).

7.  Describe your knowledge, skills, and abilities as it pertains to municipal clerking, and your experience working with elected officials, members of policy bodies, and the public at large.

8.  Describe your experience preparing public meeting agendas, meeting minutes, and working within tight deadlines.  In your response, please walk us through the steps you would take in preparing an agenda and meeting minutes for a Board, Commission, or policy-making body.  Elaborate on how you have mitigated issues that arise during these preparations.

9. Describe a scenario from your clerking experience where you have had to advise or interrupt a Chair of a Board or Committee, decision-making official or equivalent, regarding the Brown Act or parliamentary procedure during a meeting.  Please tell us how you approached the subject and its resolution.

10.  Please provide noteworthy examples of your experience or interaction in dealing with compliance enforcement, and creating a schedule of deadlines to adhere to local, state, and federal requirements as it relates to clerking and/or a general legislative process.

11.  Please tell us a time when you had to handle a difficult amendment to a piece of legislation or public policy document prepared by another person or agency.  Be sure to explain your experience and any enforcement of the established procedures, policies, or other rules, as applicable.