Data Entry Clerk
|Specialty||Voter Services Division|
|Department||Department of Elections|
|Date Opened||8/17/2018 11:45:00 AM|
|Filing Deadline||9/27/2018 10:55:00 AM|
|Job Type||Temporary Exempt|
The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco in a manner that is free, fair, and functional. Serving approximately 475,000 registered voters, the Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.
The Department’s mission requires a constant consideration of the programs provided to voters in an effort to improve people’s interactions with election services while anticipating the future needs of San Francisco’s voters.
The Department encourages a culture in which personnel from multiple divisions routinely collaborate on projects or consider new approaches to improve the Department’s services to voters.
The Department is located in City Hall and is comprised of eight divisions that undertake the diverse tasks necessary to plan and administer elections.
The Department is currently preparing for the Consolidated General Election on November 6, 2018.
The Department is seeking applications for seasonal Data Entry Clerk positions in the Voter Services Division. Personnel in these positions assist with processing voter registrations, vote-by-mail ballot applications, and mail correspondence, and verifying signatures on vote-by-mail ballot envelopes and local and state petitions. Additionally, personnel in these positions facilitate voting at the Department’s Voting Center in City Hall, organized 29 days before every election. All eligible San Francisco voters are welcome to visit the Voting Center to cast a ballot, update their registration, and discuss registration and voting options with a Department staff member.
These positions are responsible for a variety of important tasks and applicants are encouraged to learn more about what to expect during employment with the Department by watching this video:
Temporary exempt as-needed appointment not to exceed six months or 1040 hours. Exempt employees are considered "at will” and serve at the discretion of the appointing officer.
Duration of Work
The position has an estimated start date of September 24, 2018 and an estimated end of November 13, 2018. However, these dates may vary based on the operational needs of the Department. Successful employees may be offered the opportunity to return to temporary exempt positions in support of the November 2019 election.
Work hours are generally 8 a.m. to 5 p.m. Monday through Friday, although staff must be available to work overtime during the week and on weekend hours when necessary. This position requires sitting or standing for prolonged periods of time, being able to multitask between phone and computer, lifting and moving up to 25 pounds.
The ideal candidate must have strong work ethics and high level of integrity. This position requires someone who will demonstrate the ability to learn new subject matter in a short period of time, abilities to work on serval tasks simultaneously while meeting statutory deadlines and maintain high standards of customer service during high-volume, fast-paced operations.
Working under the supervision of the Voter Services Division Manager, the person in this position will perform various tasks that facilitate registration and voting. Typical tasks include:
- Accurately inputting information submitted by voters (type a minimum of 45 wpm)
- Conducting signature review on vote-by-mail and provisional ballots, and local and state petitions
- Providing general clerical support
- Assisting with processing election mail: opening, sorting, and scanning election documents
- Facilitating voting at the Voting Center in City Hall, which includes verifying voter’s eligibility, issuing ballots, assisting voters with completing forms/applications, providing election information, assisting with directing and monitoring voter traffic within the Voting Center
- Assisting with other election-related functions, as needed
- Excellent work ethics
- Experience with providing excellent customer service
- Experience with data entry and using computer software
- Interpersonal skills and ability to work as part of a team in a fast-paced, deadline-driven environment
- Flexibility, tolerance, and stamina for tedious tasks and occasional long hours
- Ability to maintain enthusiasm, patience, and a positive demeanor
- Able to work independently and as a part of a team
These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.
- One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.