9922 Public Service Aide - Contract Compliance Intern

Contract Monitoring Division

Recruitment #TEX-9922-090321

Introduction

APPOINTMENT TYPE: Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.


ABOUT US:

The Contract Monitoring Division (CMD) implements and enforces the Chapter 14B Local Business Enterprise Ordinance, which was adopted by the Mayor and the Board of Supervisors to protect the public interest in equality throughout the City & County of San Francisco’s governmental contracting process. In order to provide the highest level of public service, the CMD is committed to providing expert assistance to businesses and City departments to ensure this mandate is accomplished fairly, effectively, and efficiently.


Interns will be reporting to various locations depending on assignment:

  • 30 Van Ness Avenue, SF CA
  • 525 Golden Gate Avenue, SF CA
  • 710 N. McDonnell Road, SF CA

POSITION DESCRIPTION:

This position is designed to offer a trainee or entry level opportunity in the Contract Monitoring Division (CMD). The position provides an introduction to the career of a Contract Compliance Officer while allowing incumbents to learn about the City’s Chapter 14B Local Business Enterprise Ordinance.  Under general supervision, the CMD Contract Compliance Intern will provide support to Contract Compliance Officers in implementing the San Francisco Administrative Code Chapter 14B Local Business Enterprise (LBE) and Non-Discrimination in Contracting Ordinance. Along with a Contract Compliance Officer, the Intern will assist with administering effective and timely compliance to Chapter 14B and perform related duties as required.


ESSENTIAL FUNCTIONS:

1.  Under supervision, work with department personnel in the development of Bid Requests and Request for Proposals (RFPs), and review corresponding processes to ensure compliance with the City’s subcontracting/sub consulting requirements.

2.  Under supervision, review project information and statistical data and develop project specific subcontracting/sub consulting requirements.

3.  Attend and participate in a variety of meetings; explain the practices and policies associated with the City’s Chapter 14B Ordinance, such as the review and monitoring of bid/proposal documents. Arrange meetings and conferences for pre-bid and pre-award consideration of contract provisions.

4.  Along with a Contract Compliance Officer, conduct physical on-site inspection of City contractors/consultants as part of CMD’s monitoring of LBE subcontracting participation.

5.  Check for indications of non-compliance, (e.g., violation of the City’s subcontracting requirement) and report any findings to a Contract Compliance Officer to support CMD’s investigation of non-compliance matters.

6.  Under instruction, interpret and apply laws, rules, and regulations related to the San Francisco Administrative Code Chapter 14B LBE and Non-Discrimination in Contracting Ordinance.

7.  Under general supervision, prepare Chapter 14B contract correspondence and materials, including but not limited to memoranda, forms, and reports related to contract compliance activities. Compile and analyze data and practice accurate record keeping.

8.  Provide technical assistance to, educate, explain, promote, and or/respond to questions to interested parties, including but not limited to proposers, bidders, contractors, City personnel, and other stakeholders.

Minimum Qualifications

Possession of a baccalaureate degree from an accredited college or university with coursework in industrial relations, the social sciences or related field.

DESIRABLE QUALIFICATIONS:

  • Good public relations skills;
  • Good written and verbal communications;
  • Interest or increased knowledge of local economic development and social equity;
  • Interest or increased knowledge in the procurement and bidding procedure of public sector contracts;
  • Interest or increased knowledge in non-discrimination objectives in contracting;
  • Skills and/or interest in using Microsoft Excel 

    VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

    NOTE:
    Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

    How To Apply

    Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

    • Select the desired job announcement
    • Select “Apply” and read and acknowledge the information
    • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
    • Follow instructions on the screen

    Submission of a resume, cover letter, and the online supplemental questionnaire is REQUIRED at the time of filing and must be attached to the online application. The cover letter should include a statement on why you are the best candidate for this role. Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.

    1. To submit a RESUME using the online application:

    • Select the “Resume” tab in the online application
    • Follow instructions given on screen

    2. To submit a COVER LETTER using the online application:

    • Select the “Other” tab in the online application
    • Follow instructions given on screen

    3. To submit the SUPPLEMENTAL QUESTIONNAIRE using the online application:

    • Applicants will be prompted to complete the supplemental questionnaire during the online application process.

    Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

    Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

    Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

    All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

    Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the analyst at (415) 554-6000.

    Selection Procedures

    Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6000 or, if hearing impaired at (415) 554-6015 (TTY).

    THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

    Conviction History

    As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

    • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
    • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

    Having a conviction history does not automatically preclude you from a job with the City.

    If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

    Disaster Service Workers

    All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

    Conclusion

    General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

    Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

    Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

    Benefits

    All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

    For more information about benefits, please click here.



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