9910 Public Service Trainee

Administrative Services Trainee

Recruitment #TEX-9910-085667

Introduction

9910 Public Service Trainee: Administrative Services Trainee 

Department of Public Health

 

APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer, and the duration of the positions shall not exceed 24 months.

 

PROGRAM DESCRIPTION:

The Behavioral Health Services' (BHS) Operations and Facilities Team supports 20 decentralized clinical sites and the daily operation of a large multi-tenant administrative site for the Department of Public Health. The Operations Team provides business services and supplies to all supported clinics and sections. It is responsible for maintaining a safe and healthy, physical environment and corresponding operational infrastructure for the leased and owned sites.

 

GENERAL JOB DESCRIPTION:

The San Francisco Department of Public Health's Behavioral Health Services’ Operations and Facilities Team is accepting applications for one (1) full time trainee position in class 9910 Public Service trainee.

 

LOCATION: 1380 Howard Street, San Francisco, CA 94103.

 

WORKING HOURS: Full-Time, Monday to Friday, business core hours 8:00 a.m. to 5:00 p.m. Persons employed in this class will work weekdays. Shift assignments are subject to changes depending on the operational needs of the division. This position may require occasional work during the evenings and weekends.

 

ESSENTIAL DUTIES:

Under the supervision of the Operations Manager, the 9910 Public Service Trainees will be responsible for a wide range of business services duties that support the BHS Operations and Facilities Team. The 9910 Public Service Trainee will be trained to perform the following essential duties:

  1. Assists with procurement of resources and business services for the 1380 Howard Site and BHS Programs. Helps to monitor the available budget. Helps to manage purchasing, billing and inventory control. Performs product and vendor research to support program projects and initiatives.
  2. Assists in management of the mailroom and supply room; monitors productivity and evaluates outcomes; compiles and produces a variety of status reports for management; helps to ensure compliance with established departmental policies, procedures and goals as well as legal requirements and regulatory mandates.
  3. Assists in coordinating work and/or planning functions for BHS programs to meet established goals and objectives; acts as liaison and promotes good working relationships with other offices, programs, sections and departments.
  4.  Assists in development of policies, procedures and work practices for the section; reviews and evaluates existing policies, procedures and work practices; consults with managers, administrators and other staff; reviews and evaluates the effect of proposed and existing legislation, regulations and law on organizational structure and operations; assists in development and implementation of changes to policies and procedures in compliance with overall City/departmental policies and goals.
  5. Assists in development, implementation and administration of competitive bid processes and contractual agreements; assists in the development of language and specifications; prepares or assists in preparing contractual documents; assists in preparation of requests for proposals and bid solicitation; consults with departmental staff to ensure that departmental requirements are accurately described; assists in evaluation of bid information provided by contractors/vendors; assists in establishment and maintenance of contractual relationships; assists in monitoring and enforcement of legal agreements to ensure compliance.

The 9910 Public Service Trainee also performs other related duties as assigned.

NOTE: The qualified applicant pool may be used to fill other positions located at different locations in the next six months.

Minimum Qualifications

  1. Possession of a bachelor's degree;  OR
  2. Current enrollment in a bachelor's degree program AND completion of at least 60 semester units (90 quarter units) towards the degree. 

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

 

DESIRABLE QUALIFICATIONS:

  • Experience with event or project planning
  • Experience working with small teams
  • Experience with warehouse, supply or distribution functions
  • Experience with construction
  • Proficiency in the use of Microsoft Suite (e.g. Excel, PowerPoint, Word). 

Verification of Experience: http://sfdhr.org/getting-job#verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

 

 

Verification of Education: If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are ONLY being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously” 
  •  Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org).

 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the analyst, Margarita Gonzalez Diaz, by telephone at 415-554-2921, or by email at Margarita.Gonzalez-Diaz@sfdph.org.

 

For questions regarding the vacancies, please contact the hiring manager, David Borgognoni, by telephone at (415) 255-3405 or email: David.Borgognoni@sfdph.org.

Selection Procedures

SUPPLEMENTAL QUESTIONNAIRE (WEIGHT: QUALIFYING)

Candidates will be prompted to complete a Supplemental Questionnaire as a part of the online employment application. The Supplemental Questionnaire is a self-report checklist that is designed to evaluate if candidates meet the minimum qualifications for this position.

The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet needs of the Department will be invited for an interview.

Applicants meeting the minimum requirements are not guaranteed advancement in the selection process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

 

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

 

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Note on Electronic Health Record (EHR): The Department of Public Health (DPH) is implementing a unified Electronic Health Record (EHR) system and DPH employees must demonstrate competency in the use of the system that is appropriate for their classification as a condition of employment.

 

Note on Personal Protective Equipment (PPE):

Some positions in the Department of Public Health will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing.

 

Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a FaceFitting Respirator.

 

Medical Examination/Drug Testing:

Prior to appointment, at the Department's expense, applicants may be required to take a tuberculosis (TB) screening test, a medical examination and/or drug test.

 

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at www.jobaps.com/sf.] The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

 

General Information concerning City and County of San Francisco Employment Policies and Procedures can be found at: http://www.sfdhr.org/index.aspx?page=20

 

Copies of Application Documents: http://sfdhr.org/getting-job#copies

 

Right to Work: http://sfdhr.org/getting-job#identification

 

Information on requesting a reasonable ADA Accommodation: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Issued: May 11, 2018
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-9910-085667
DPH/MGD/415-554-2921

DHR Pos. No: 01122138

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency. For more information about benefits, please click here.

For more information about benefits, please click here.

 



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