5502 Project Manager I (AdvanceSF Project)

Recruitment #TEX-5502-087918


The following information describes the civil service classification for which applications are being solicited.
Make sure you read the entire announcement before completing the application form.
The purpose of this announcement is to fill a vacant position in this classification.

Division: Sustainable Streets
Section/Unit: Office of Innovation and Program Delivery
Work Location: One South Van Ness, 7th floor, San Francisco, CA 94103
Work Schedule: Monday through Friday, 8 am to 5 pm

APPOINTMENT TYPE: Temporary Exempt - Full Time – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

The Advanced Transportation Program, AdvanceSF, will deliver $20 million in transportation technology projects that pursue forward-thinking solutions for San Francisco’s transportation system through carpooling, tolling, safety advancements and automated vehicle technologies with the goal to explore and test far-reaching ideas to augment, remodel, and reimagine transportation. As part of the program a suite of analytical tools will be created with a data platform capable of visualizing data sets at the corridor and city scales. Of the projects included in the total program the Advanced Carpool and Vision Zero Corridor projects will be delivered by SFMTA, and the Treasure Island Electronic Tolling and Automated Shuttle projects will be delivered through a sub-recipient agreement with the San Francisco County Transportation Authority (SFCTA) acting as the Treasure Island Mobility Management Agency (TIMMA).

The program includes:

Vision Zero Corridor Project: This project may include the design and testing of new analytical capabilities to inform future safety related projects. It may also include the deployment of vehicle to infrastructure, vehicle to vehicle or other technologies.
Advanced Carpool Project: This project may result in passenger waiting facilities, carpool information communication systems and a digital app.
Treasure Island Electronic Tolling System Project: This project will provide infrastructure to allow for electronic toll payments to be made when accessing or leaving Treasure Island.
Automated Shuttle Pilot Project: This project will assess the capability of an automated vehicle to be used for the island circulator shuttle routes.

Under direction of the Deputy Director for Innovation and Program Delivery and in collaboration with the Manager of Design Strategy and Delivery this position manages the delivery of projects in the AdvanceSF Program, funded by the Federal Highway Administration’s (FHWA) Advanced Transportation Congestion Management Technologies Deployment (ATCMTD) grant program. The Project Manager will deliver projects from conception and design to development and implementation overseeing each project’s scope, schedule and budget; efficiently plan and prioritize all deliverables and resources, and work with the FHWA, internal, external and private sector partners. In addition, they will support the oversight of the projects delivered by the San Francisco County Transportation Authority.

• Leads planning meetings to determine objectives, program plans and project scopes.
• Develops project plans providing description of project objectives, participant responsibilities, project descriptions and project methodologies.
• Obtains funding or in-kind contributions to meet Federal matching fund requirements.
• Responsible for California Environmental Quality Act (CEQA) and National Environmental Protection Act (NEPA) documents and other regulatory permits.
• Develops and negotiates schedules for design and construction, monitors and coordinates activities of contractors, consultants, committees, community organizations, and users during construction.
• Coordinates multi-disciplinary technical staff across organizational boundaries.
• Coordinates consultant selection process. Prepares, negotiates, and administers consultant agreements.
• Develops contract and project specifications and negotiates contracts for design and construction of projects.
• Coordinates review of design and construction work performed by consultants and contractors.
• Monitors and evaluates project construction and costs to monitor progress, and ensure compliance to specifications and budgetary restrictions.
• Prepares and processes change orders.
• Coordinates project closeout and budget reconciliation and evaluation.
• Prepares reports, correspondence, official documents and gives presentations.
• Plans and develops outreach and engagement plans to inform and explain project objectives and answer questions from the public in coordination with Public Outreach and Engagement Team Strategy (POETS).
• Works extensively with the public, private contractors, stakeholders, governmental funding and regulatory agencies, and City and County departments.
• Supervises, plans, directs and evaluates work for assigned staff including fostering professional development.
• Performs other related duties as assigned.

1. Possession of a Bachelor’s Degree in architecture, engineering, planning, or landscape architecture; plus four (4) years of responsible architectural, engineering or construction management experience; OR
2. A Bachelor’s Degree in another field plus six (6) years of responsible experience in a field directly related to the project; OR
3. Eight (8) years of architectural, engineering, or construction management experience in a field directly related to the project; OR
4. California registration as professional engineer or architect.

• Knowledge of project management and practices including experience developing and managing project scope, schedule and budget.
• Strong organizational skills. Ability to prioritize and organize multiple assignments and projects.
• Demonstrated experience using project management software, such as EcoSys for budget management, Primavera P6 for schedule management and TimeControl for payroll management.
• Excellent oral and written communication skills, including ability to communicate clearly and concisely with diverse audiences.
• Ability to prepare clear, concise and well-organized reports, memos, and correspondence.
• Demonstrated ability to take initiative, act proactively, work independently and collaborate with others.
• Ability to manage a team, including defining assignments and tracking individual progress.
• Ability to coordinate work and functions with other departments and divisions.
• A degree in engineering or planning with a focus on transportation.

City and County of San Francisco employment applications for this position will be accepted through an on-line process only. A resume and cover letter describing how you meet the qualifications must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.

• Click and select 5502 Project Manager I (TEX-5502-087918)
• Click on “Apply” and read and acknowledge the information
• Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
• Follow instructions given on the screen

To submit resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on screen

To submit cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on screen

If you are having trouble attaching your resume and cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 5502 Project Manager I (TEX-5502–087918). Resume will not be accepted in lieu of completing the online application.

Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.

Applicants may be contacted by e-mail. It is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that e-mail from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their e-mail to accept CCSF mail from the following addresses: (@sfgov.org, @sfmta.com).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application.

If you are having difficulty submitting your application online, please contact me at (415) 646-2193 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday or by e-mail at Michelle.Serrano-Nacorda@sfmta.com

Applicants may be required to submit verification of qualifying education, experience, and driver license at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 646-2193 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 5502).

Applicants are responsible for updating their e-mail address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account. If updating contact information online, applicants must contact the analyst at (415) 646-2193 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Copies of Application Documents:
Applicants are encouraged to keep copies of all documents submitted.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Employee Wellness Program:
The SFMTA strives to be your employer of choice by providing an environment that supports your personal health & wellbeing with physical, nutritional, mental/emotional and financial resources. Since 2010 the SFMTA has been providing worksite wellness activities, as well as providing recognition opportunities to those individuals who successfully achieve personal milestones in wellness. For more details on the Wellness Program, please visit Employee Wellness Program Description page: https://www.sfmta.com/reports/employee-wellness-program.




Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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