1820 Junior Administrative Analyst

Supplier Management and Policy Analyst

Recruitment #TEX-1820-082190

Introduction

Supplier Management and Policy Analyst

Appointment Type: 

Temporary Exempt Full-Time.  This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents serve at the discretion of the Appointing Officer.

Job Description:

As part of the Accounting Operations Supplier Management and Policy Team, performs professional-level analytical work in the areas of supplier management, including supplier policy, procedures, and data cleanup; works with the Supplier Management Team (“SMT”) to maintain supplier records in PeopleSoft; assists with supplier-related outreach to various City departments; and performs general tasks for the Policy & Procedure team as necessary.

Essential Duties:

  • Assists in analyzing, processing, updating, and maintaining supplier data and records
  • Initiates, performs, and validates supplier-related data cleanups as directed by team leads
  • Initiates, performs, and validates financial data cleanups as directed by team leads
  • Acts as primary liaison to City Departments for supplier related tasks, including trainings, presentations, workshops, and taskforces
  • Maintains and updates supplier-related policies & procedures, including the applicable section in the citywide Accounting Policies & Procedures
  • Works directly with suppliers to acquire documentation for profile creation and approval
  • Assists in help desk ticket triage and organization; forwards and responds to tickets as directed by fund accountants
  • Supports the SMT leads in reviewing and resolving supplier-related help desk tickets
  • Researches, reviews, updates, and performs general analysis for the citywide Accounting Policies & Procedures
  • Assists in implementation, maintenance, and training for the citywide Procurement Card (P-Card) program
  • Supports staff by generating P-Card activity reports for continuous monitoring and audit purposes
  • Provides administrative duties for the P-Card program, including departmental profile setup and transfer of physical cards
  • Reviews, analyzes and updates the Comprehensive Annual Financial Report (CAFR), including change tracking, version control, accuracy review, and other tasks delegated by the CAFR manager
  • Analyzes and processes Financial Assistance & Support Team (FAST) and Reconciliation Group billing; Produces and presents reconciled billing spreadsheets to management
  • Assumes FAST assignments as necessary
  • Researches and analyzes Citywide accounting activities during the annual Post Audit process
  • Researches, creates and updates Post Audit communication with City departments including but not limited to finding summaries, emails, memos, and audit letters.
  • Analyzes, coordinates, and maintains time entry system for FAST and Post Audit billable hours in SharePoint or other software
  • Assists the policy team in developing new training programs and materials
  • Coordinates development and updates of citywide policies and procedures including scheduling taskforce meetings, maintaining attendee rosters, and facilitating follow-up tasks as delegated by the taskforce chairpersons
  • Analyzes and administrates SharePoint as a communication, tracking and data analysis tool
  • Facilitates the scheduling of AOSD meetings and events
  • Performs related duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR

2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION: May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:

  • Proficiency in PeopleSoft Procurement, PeopleSoft Financials, Microsoft Outlook, Word, Excel, PowerPoint and SharePoint
  • Strong written and oral communication skills
  • Ability to research, analyze and interpret various supplier and accounting/financial policies and concepts

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (TEX-1820-082190)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carlos Benitez, by telephone at 415-554-7530, or by email at carlos.benitez@sfgov.org.

 

Selection Procedures

Evaluation of Applications:

The selection process will include evaluation of applications in relation to minimum and desirable qualifications. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 
Issued: March 2, 2018
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-1820-082190
CON/CB/4155547530

 

 

 

 

 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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