1458 Legal Secretary 1

Recruitment #TEX-1458-090420


Applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 p.m. on October 19, 2018.

The mission of the San Francisco City Attorney’s Office is to provide the highest quality legal services to the Mayor, Board of Supervisors, and other elected officials as well as to the approximately 100 departments, boards, commissions and offices that comprise the City and County of San Francisco’s government.


Appointment Type: Category 18 This is a Temporary Exempt position and it is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.


Length of Appointment: The Office of the City Attorney is hiring for one (1) full time 1458 Legal Secretary 1.  This is a Category 18 Temporary Exempt position with an overall duration not to exceed three years. The candidate selected for this Temporary position must participate and be successful in the 1458 Legal Secretary1 examination and then selected through an open competitive process in order to be considered for Permanent appointment.


Position Description: Under supervision, the Class 1458 Legal Secretary I provides legal secretarial and clerical services, of a difficult and responsible nature, for the Office of the City Attorney. The duties associated with the position include but are not limited to: word processing, formatting, proofing and editing a wide variety of legal documents including pleadings, briefs, legislation, cautionary memos, correspondence, subpoenas, contracts and complaints; filing legal documents with administrative bodies as well as the state and federal courts; responding to requests for information from attorneys, government representatives and the public; creating and maintaining filing systems; and performing related duties, including overflow work from other teams, as required.  


Essential function include:


Preparing and editing a wide variety of legal documents in proper format such as briefs, motions, discovery, correspondence, subpoenas, jury instructions, notices, exhibit and witness lists;


Court filing (including E-Filing) documents with state and federal trial courts, courts of appeal, and administrative bodies;


Maintaining attorney calendars and case calendars; scheduling meetings.  Coordinating depositions and attorney appearances or meetings;


Opening, maintaining and closing files;


Maintaining up-to-date knowledge of court rules and practices according to jurisdiction;


Assisting attorneys with editing legal documents, such as agreements, contracts and grants and legislative documents (resolutions and ordinances);


Utilizing a wide variety of word processing, case management and calendaring software; excel, power point and performing related duties as required;


Communicating with court clerks, members of the public, other departments’ staff.  Excellent communication and organizational skills are required for the position; and


Other duties as required.


Minimum Qualifications


1. Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms; AND

2. The ability to type 55 net WPM

Substitution: A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involved learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so), and begin the application process.

Click and select 1458 Legal Secretary I (TEX-1458-900420)
Click "Apply" and read and acknowledge the information
Click on “I am a New User” If you have not previously registered, or on “I have REGISTERED PREVIOUSLY.”
Follow instructions on the screen

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. Applicants may be contacted by email about this announcement and therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com. @sfwater.org, @sfdph. org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received on response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted ore received.

 If you have any questions regarding this recruitment or application process, please contact Lillian Chow, at (415) 554-4226,or via email to: lillian.h.chow@sfcityatty.org.




Selection Plan

Candidates will be prompted to complete a supplemental questionnaire as part of the online employment screening process.  The Supplemental Questionnaire will be used to screen for knowledge, skills, and abilities required for the 1458 Legal Secretary 1 position.


Applications will be reviewed for qualifying experience and education. Only those applicants deemed best qualified will be invited to participate in the selection process. Meeting the minimum qualifications does not guarantee an interview. Additional screening mechanisms may be implemented in the selection process.


Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Verification of required education typically must be a photocopy of the degree or transcript from an accredited college or university.  

Verification of required work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of employment, hours per week, and signature of the employer, supervisor, or appropriate representative.  City and County of San Francisco (CCSF) employees do not need to submit verification of their City employment, but must submit written verification of outside experience. CCSF employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1/111A.11.2.   


Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.


Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 

Information regarding requests for Veterans Preference can be found at: 


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of Announcement and Appeal Rights

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at www.jobaps.com/sf.] The terms of this announcement may be appealed under Civil Service Rule 110.4.  Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement.  Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.


Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


Issued: 10/04/2018
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID #: 090420





All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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