Voter Data Coordinator
|Department||Department of Elections|
|Date Opened||6/20/2019 4:20:00 PM|
|Filing Deadline||8/20/2019 2:00:00 PM|
|Job Type||Temporary Exempt|
The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco in a manner that is free, fair, and functional. Serving approximately 475,000 registered voters, the Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.
The Department’s mission requires a constant consideration of the programs provided to voters in an effort to improve people’s interactions with election services while anticipating the future needs of San Francisco’s voters.
Voter File Maintenance is at the core of the Department’s responsibilities and is vital to ensuring voters have the ability to exercise their right to vote. The Department continuously works toward establishing effective methods for validation of voter data as well as robust programs that provide mechanisms to notify voters about deficiencies in their registration records or issues with their ballots, and remedial steps.
The Department encourages a culture in which personnel from multiple divisions routinely collaborate on projects or consider new approaches to improve the Department’s services to voters.
The Department is located in City Hall and is comprised of eight divisions that undertake the diverse tasks necessary to plan and administer elections.
Temporary exempt as-needed appointment not to exceed six months or 1040 hours. Exempt employees are considered "at will” and serve at the discretion of the appointing officer.
Duration of Employment
The position has an estimated start date of August 5, 2019 and finish date of approximately November 22, 2019. Successful candidates, subject to Department staffing plan, may be offered the opportunity to continue working through the 2020 Presidential Primary Election with an approximate finish date of March 20, 2020.
Work hours are generally 8 a.m. to 5 p.m., Monday through Friday; however, working overtime is common during an election cycle as well as immediately before and after an Election Day; the person in this position may work 60-70 hours a week.
The Voter Data Coordinator will work toward supporting the Department’s goal to ensure proper maintenance and delivery of voter data, services, and programs.
Working under the supervision of the Voter Data Analysis and Programs Manager, the person in this position will perform various tasks that enhance the quality or improve maintenance of voter registration data and services.
Typical tasks include:
- Inputting information submitted by voters to the county’s voter database, Election Information Management System (EIMS)
- Processing online voter registration applications
- Reviewing messages in California’s statewide voter database, VoteCal
- Conducting signature review on vote-by-mail and provisional ballots
- Performing validation tasks that ensure the voter role is accurate and up-to-date
- Assisting with outreach to voters whose ballots or registration require corrective action
- Troubleshooting complex registration situations
- Providing general clerical support
- Assisting with other election-related functions, as needed
This position requires sitting and standing for prolonged periods of time, being able to multitask between phone and computer, and lifting and moving up to 25 pounds.
In addition to the minimum requirements described below, desired qualifications include:
- Excellent work ethics
- Computer skills, including MS Word, MS Excel, internet research, and database knowledge
- Experience with data entry or data mining
- Demonstrated ability to work quickly and accurately to complete tasks within tight deadlines
- Great interpersonal skills and ability to work as part of a team in a fast-paced, deadline-driven environment
- Able to work independently and as part of a team
- Able to learn new subject matter and procedures in a short period of time
- Willingness to follow instructions, and work on multiple simultaneous projects
- Flexibility, tolerance, and stamina for tedious tasks and occasional long hours
These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.
- One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
- Select the desired job announcement
- Select “Apply” and read and acknowledge the information
- Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
- Follow instructions on the screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael.Cerles@sfgov.org 415-557-4831.
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.