Voter Data Coordinator
|Department||Department of Elections|
|Date Opened||9/27/2018 10:15:00 AM|
|Filing Deadline||10/19/2018 10:10:00 AM|
|Job Type||Temporary Exempt|
Recruitment re-opened on 9/27/18 to broaden applicant pool.
Previous applicants need not re-apply.
The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco in a manner that is free, fair, and functional. Serving approximately 475,000 registered voters, the Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.
The Department’s mission requires a constant consideration of the programs provided to voters in an effort to improve people’s interactions with election services while anticipating the future needs of San Francisco’s voters.
Voter File Maintenance is at the core of the Department’s responsibilities and is vital to ensuring voters have the ability to exercise their right to vote. The Department continuously works toward establishing effective methods for validation of voter data as well as robust programs that provide mechanisms to notify voters about deficiencies in their registration records or issues with their ballots, and remedial steps.
The Department encourages a culture in which personnel from multiple divisions routinely collaborate on projects or consider new approaches to improve the Department’s services to voters.
The Department is located in City Hall and is comprised of eight divisions that undertake the diverse tasks necessary to plan and administer elections.
Temporary exempt as-needed appointment not to exceed six (6) months or 1040 hours. Exempt employees are considered "at will” and serve at the discretion of the appointing officer.
Duration of Employment:
The position has an estimated start date of October 17, 2018 and finish date of approximately November 23, 2018.
Work hours are generally 8 a.m. to 5 p.m., Monday through Friday; however, working overtime is common during an election cycle as well as immediately before and after an Election Day; the person in this position may work 60-70 hours a week.
The Voter Data Coordinator will work toward supporting the Department’s goal to ensure proper maintenance and delivery of voter data, services, and programs.
Working under the supervision of the Voter Data Analysis and Programs Manager, the person in this position will perform various tasks that enhance the quality or improve maintenance of voter registration data and services.
Typical tasks include:
- Inputting information submitted by voters to the county’s voter database, Election Information Management System (EIMS)
- Processing online voter registration applications
- Reviewing messages in California’s statewide voter database, VoteCal
- Conducting signature review on vote-by-mail and provisional ballots
- Performing validation tasks that ensure the voter role is accurate and up-to-date
- Assisting with outreach to voters whose ballots or registration require corrective action
- Troubleshooting complex registration situations
- Providing general clerical support
- Assisting with other election-related functions, as needed
This position requires sitting and standing for prolonged periods of time, being able to multitask between phone and computer, and lifting and moving up to 25 pounds.
These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.
- One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.