1404 Clerk

Recruitment #TEX-1404-092106

Introduction

Filing deadline extended for additional recruitment.

 

The position has an estimated start date of December 10, 2018 and an estimated end date of April 12, 2019.

 

The San Francisco Ethics Commission was created by local voters with the passage of Proposition K in November 1993 and is responsible for the impartial and effective administration and enforcement of laws related to campaign finance, public financing of candidates, governmental ethics, conflicts of interests, and registration and reporting by lobbyists, campaign consultants, permit consultants, and major developers. This position supports the Engagement and Compliance Division, which is the point of primary contact for all public disclosure, filing assistance, compliance guidance and training and education for the full range of programs administered by the Ethics Commission. The position reports to the Chief Programs Officer.

 

Position Description
The ideal candidate must have a strong work ethic and a high level of integrity. This position requires effective interpersonal skills and the demonstrated ability to learn new subject matter in a short period of time.

 

The responsibilities of the position include but are not limited to:

·         Handling public receptionist duties for the Ethics Commission’s front office.

·         Interacting with members of the public on behalf of the Ethics Commission.

·         Responding timely to phone calls, mail, email communications, and in-person requests for information from filers and the public.

·         Disseminating information and answering inquiries by communicating with the public, departmental personnel, and other departments.

·         Conveying deadlines and other commonly requested filing requirements for programs within the Commission’s jurisdiction.

·         Assisting members of the public in accessing Commission information on the department’s public computer.

·         Assisting filers with their electronic and/or paper filings with the Commission.

·         Processing and reviewing forms received electronically and on paper.

·         Checking a variety of documents for completeness and accuracy.

·         Filing, sorting, organizing, and tracking both paper-based and electronic documents.

·         Maintaining and retrieving documents, records, and correspondence in accordance with established procedures.

·         Preparing Commission meeting packet materials, including photocopying, scanning and organizing copies for the public.

·         Utilizing the Ethics Commission’s digital and e-filing systems and website to gather, input, track, and report on information about filings with the Commission, including entering data into the Commission’s databases.

·         Gathering, preparing, and maintaining information about incoming records for a range of Commission programs to accurately track filings.

·         Performing basic mathematical computations in connection with the preparation of various reports.

·         Operating office equipment, including calculators, photocopying and scanning equipment, computer terminals, and fax machines.

·         Processing mail: open, sort and distribute the incoming mail; perform mail merges; stuff and seal envelopes; make daily pickup and delivery to ensure timely mailing and receipt of mail.

·         Performing office administrative tasks, including supplies, public notice postings, and other deliveries.

·         Carry out other duties as assigned.

 

Appointment Type 
Temporary exempt, full-time appointment is not to exceed six (6) months or 1040 hours. Exempt employees are considered “at will” and serve at the discretion of the appointing officer.

 

Duration of Work 
The position has an estimated start date of December 10, 2018 and an estimated end date of April 12, 2019.

 

Work Hours
Work hours are generally 8:00 a.m. to 5:00 p.m., Monday through Friday. Work location is the office of Ethics Commission at 25 Van Ness Ave.

Minimum Qualifications

1.  One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR

2.  Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR

3.  Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college

or university.

 

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

The position has an estimated start date of December 10, 2018 and an estimated end date of April 12, 2019.

§  Select the desired job announcement (TEX-1404-092106)

§  Select “Apply” and read and acknowledge the information

§  Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

§  Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Waylen Leopoldino, by telephone at (415)-551-8949, or by email at waylen.leopoldino@sfgov.org.

Selection Procedures

Evaluation of Applicants
This position is by appointment of the Ethics Commission's Executive Director, who is the appointing authority for the department. This position is a temporary exempt position (TEX) excluded by the Charter from the competitive Civil Service examination process and serves at the will of the Executive Director.
The position has an estimated start date of December 10, 2018 and an estimated end date of April 12, 2019.

The selection process will include evaluation of applications in relation to minimum and desirable qualifications. Applicants meeting the minimum qualifications are not guaranteed an interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only the applicants whose qualifications most closely meet the needs of the Department will be invited to interview.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Exam Type: Exempt
Issued: November 27, 2018
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 092106
ETH/WKL (415) 551-8949

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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