1404 Clerk

Recruitment #TEX-1404-087982

Introduction

The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco, currently serving approximately 475,000 registered voters. The Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.

To serve the City’s registered voters, the Department staffs around 600 polling places with approximately 3,000 volunteer Poll Workers for each election. The next scheduled election is November 5, 2019.

The Department encourages a culture in which personnel from multiple divisions routinely collaborate on projects or consider new approaches to improve the Department’s services to voters.

The Department is located in City Hall and is comprised of eight divisions that undertake the diverse tasks necessary to plan and administer elections.

Applicants are encouraged to learn more about what to expect during employment with the Department by watching this video:

Appointment Type:
Temporary exempt as-needed appointment not to exceed six months or 1040 hours. Exempt employees are considered "at will” and serve at the discretion of the appointing officer.

Duration of Work:
The position has an estimated start date of September 9, 2019 and an estimated end date of November 15, 2019. There will be a break in December and then proceed onto January 6, 2020 and ending March 13, 2020.

Work Schedule:
Work hours are generally 8 a.m. to 5 p.m., but some paid evening and weekend overtime hours will likely be required. Working overtime is common during an election cycle, especially before, on, and after Election Day; the person in this position may occasionally work 60-70 hours per week.

Candidates must be able to commit to flexible working hours. Starting in early October, work hours will vary and will include weekends, and evenings, as well as scheduled time off during weekdays. This position requires standing for a prolonged period of time, setting up and using various computer software (e.g. PowerPoint) and equipment (e.g. laptop computers, projectors, and voting equipment etc.), as well as lifting and moving 25 lbs. pounds regularly.

Position Description:
The ideal candidate must have a strong work ethic and a high level of integrity. This position requires someone with excellent public speaking skills. The Poll Worker Trainers’ primary task is to conduct training classes to prepare Poll Workers for their duties on Election Day. Trainers will first spend approximately three weeks learning Election Day procedures, reviewing and working collaboratively on the production of training materials, and practicing the class curriculum to prepare for classes. Classes will begin approximately three weeks after the start date and will continue in the lead-up to Election Day. Classes vary in length from two to four hours and are taught using a PowerPoint presentation, equipment demonstration, and hands-on activities.

Typical tasks include:

  • Ability to quickly master a standardized curriculum covering election material.
  • Work collaboratively on the development and production of training materials, including proofreading the Poll Worker Training Manual, providing critiques and suggestions to improve the PowerPoint presentation/curriculum and other training materials, and reviewing a variety of documents to ensure completeness and accuracy.
  • Work collaboratively on filming and editing instructional videos.
  • Set up and take down classrooms, including moving and setting up complex demonstration voting equipment, laptops, projectors, etc. Classrooms may be set up and taken down multiple times a day. Lifting and moving voting equipment is required.
  • Transport voting equipment from one location to another as needed.
  • Keep inventory of classroom materials and replenish materials as needed.
  • Teach up to (3) two-hour classes per day, or (2) three-hour classes. Consistently deliver curriculum with sustained enthusiasm to groups of up to 35 people.
  • Commit to a flexible schedule with evening and weekend hours.
  • Represent the Department in a highly professional manner to a variety of stakeholders.
  • Prioritize tasks in a fast-paced environment.

Desired Qualifications

The stated desirable qualifications may be used to identify job finalists for hiring.

  • Proactive, positive attitude, a sense of responsibility, and strong work ethic.
  • Ability to work quickly but accurately to complete tasks.
  • Ability to work in a collaborative team setting.
  • Ability to follow checklist instructions with minimal verbal explanation
  • Experience in public speaking, training, and/or teaching.
  • Flexibility, tolerance, and stamina for occasional long hours.
  • Ability to set-up and take down classrooms, including moving and setting up demonstration voting equipment, laptops, projectors, etc.
  • Computer skills including Microsoft Office Suite, specifically Microsoft PowerPoint.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

  1. One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
  2. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
  3. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.

How To Apply

In addition to the standard City and County employment application, applicants must submit a resume and a cover letter in order to be considered. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael Cerles michael.cerles@sfgov.org 415-557-4831.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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