1402 Junior Clerk

Election Day Field Support Coordinators

Recruitment #TEX-1402-903585

Introduction

The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco in a manner that is free, fair, and functional. Serving approximately 475,000 registered voters, the Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.

The Department encourages a culture in which personnel from multiple divisions routinely collaborate on projects or consider new approaches to improve the Department’s services to voters.

The Department is located in City Hall and is comprised of eight divisions that undertake the diverse tasks necessary to plan and administer elections.

To serve the City's registered voters, the Department staffs approximately 600 polling places with 3,000 poll workers for each election and hires approximately 90 Election Day Field Support Coordinators to provide assistance to polling places.

The Department is currently preparing for the November 5, 2019, Consolidated Statewide Direct Primary Election and is seeking applications for approximately 30 seasonal Election Day Field Support Coordinator positions. These positions serve as official representatives of the Department of Elections in the community and are expected to fulfill this role accordingly.

Applicants are encouraged to learn more about what to expect during employment with the Department by watching this video:

Appointment Type
Temporary exempt, full-time appointment is not to exceed six (6) months or 1040 hours. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.

Duration of Work
This is a short-term assignment consisting a minimum of 40 hours. There will be additional opportunities to assist the Department prepare, conduct, and certify the election. Additional tasks will not replace or conflict with required trainings. Most additional opportunities will be in between October 1 and November 15.

Individuals must commit to the following schedule:

  • October 5 OR October 6 (4 hours) – Orientation and 1st training session explaining poll worker duties
  • October 12, OR October 13, OR October 19 (8 hours) – 2nd training session explaining duties of Election Day Field Support Coordinators and practice lab
  • November 2 (4 hours) – Route driving practice
  • November 5 (up to 20 hours; for hours outside of eight hours, employees will be compensated at overtime rate) – Election day

Work Schedule and Requirements
Candidates must be willing to have flexible working hours as well as commit to full availability during the dates indicated under “Duration of Work”. Travel within the city will be required, as will a driver’s license and clean driving record, although vehicles will be provided. Positions will require standing and walking outdoors for a prolonged period of time, driving to various sites, setting up and using various equipment, and lifting and moving objects up to 50 pounds.

The applicants must be able to:

  • Participate in paid training sessions
  • Work up to 20 hours on Election Day, November 5, 2019.
  • Provide a driving record from the Department of Motor vehicles prior to employment.

desired qualifications

The stated desirable qualifications may be used to identify job finalists for hiring:

  • Great interpersonal skills and ability to work independently and as part of a team in a fast-paced, deadline-driven environment
  • Have a strong team work ethic and can-do/will-do attitude, and solid interpersonal and conflict resolution skills
  • Commitment to excellent public service and impartiality
  • Supervisorial skills
  • Ability to prioritize and troubleshoot issues
  • Ability to follow step-by-step instructions

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:
Six (6) months of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.

License and Certification:

Substitution:

Any one of the following may substitute for the required experience:

Completion of 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR

Completion of a clerical training program (240 hours); OR

Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael Cerles michael.cerles@sfgov.org 415-557-4831.

 

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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