1402 Junior Clerk

Election Day Field Support Coordinators

Recruitment #TEX-1402-902949

Introduction

The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco in a manner that is free, fair, and functional. Serving approximately 475,000 registered voters, the Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.

The Department encourages a culture in which personnel from multiple divisions routinely collaborate on projects or consider new approaches to improve the Department’s services to voters. 

The Department is located in City Hall and is comprised of eight divisions that undertake the diverse tasks necessary to plan and administer elections.

To serve the City's registered voters, the Department staffs approximately 600 polling places with 3,000 poll workers for each election and hires approximately 90 Election Day Field Support Coordinators to provide assistance to polling places.

The Department is currently preparing for the November 6, 2018, Consolidated General Election and is seeking applications for approximately 50 seasonal Election Day Field Support Coordinator positions. These positions serve as official representatives of the Department of Elections in the community and are expected to fulfill this role accordingly.

Applicants are encouraged to learn more about what to expect during employment with the Department by watching this video:


Appointment Type
Temporary exempt, full time appointment is not to exceed six (6) months or 1,040 hours. Exempt employees are considered “at will” and serve at the discretion of the appointing officer.

Position Description
For the November 6 election, the Department will employ and train approximately 90 Election Day Field Support Coordinators to provide assistance to poll workers and to serve as liaisons between polling places on Election Day.

Each Field Support Coordinator is responsible for a territory of approximately five to seven polling places and is provided with a van for travel between sites and a cell phone to communicate with their precinct teams of poll workers and the Election Center. Field Support Coordinators serve from 4 a.m. to approximately 11 p.m. and are tasked with confirming the polling places are set up and open, monitoring statutory compliance, and ensuring poll workers are carrying out the tasks for which they were trained.

Besides responding to any ad hoc issues that may arise at their assigned polling places, Field Support Coordinators are responsible for a slate of predetermined tasks. The tasks are specific to each Field Support Coordinator and include confirming that bilingual staffing requirements for each precinct are satisfied, ballots are dropped off, signage is adequate, etc.

To prepare for the Election Day assignment, Field Support Coordinators attend several training sessions and a route driving session conducted by Department staff.

The ideal candidates must have strong work ethic and a high level of integrity. These positions require people with interpersonal skills and demonstrated abilities to learn new subject matter in a short period of time.

Duration of Work
This is a short-term assignment consisting a minimum of 40 hours. There will be additional opportunities to assist the Department prepare, conduct, and certify the election. Additional tasks will not replace or conflict with required trainings.

Individuals must commit to the following schedule:

October 6
OR October 7

October 13
OR October 14
OR October 20

November 3

November 6

4 hours

8 hours

4 hours

up to 20 hours*

Orientation and 1st training session explaining poll worker duties

2nd training session explaining duties of Election Day Field Support Coordinators and practice lab

Route driving practice

Election day

*For hours outside of eight hours, employees will be compensated at overtime rate

Work Schedule and Requirements
Candidates must be willing to have flexible working hours as well as commit to full availability during the dates indicated under “Duration of Work”. Travel within the city will be required, as will a driver’s license and clean driving record, although vehicles will be provided. Positions will require standing and walking outdoors for a prolonged period of time, driving to various sites, setting up and using various equipment, and lifting and moving objects up to 50 pounds.

The applicants must be able to:

  • Participate in paid training sessions
  • Work up to 20 hours on Election Day
  • Provide a driving record from the Department of Motor vehicles prior to employment

Minimum Qualifications

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

  1. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
  2. Completion of a clerical training program (240 hours); OR
  3. 15 semester units (or equivalent quarter units) of coursework from an accredited college or university

Desired Qualifications

The stated desirable qualifications may be used to identify job finalists for hiring:

  • Great interpersonal skills and ability to work independently and as part of a team in a fast-paced, deadline-driven environment
  • Have a strong team work ethic and can-do/will-do attitude, and solid interpersonal and conflict resolution skills
  • Commitment to excellent public service and impartiality
  • Supervisorial skills
  • Ability to prioritize and troubleshoot
  • Ability to follow step-by-step instructions

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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