1222 Sr Payroll & Personnel Clerk

Recruitment #TEX-1222-090099


Appointment Type: 

Temporary Exempt (TEX) Appointment. This position is excluded by the Charter from the competitive civil service examination pursuant to San Francisco Charter Section 10.104 and shall serve at the discretion of the Appointing Officer. The anticipated duration of this temporary exempt appointment is 12 months.

Position Description:

Under general supervision, the Senior Payroll and Personnel Clerk is responsible for calculating, reviewing, verifying and posting complex payroll, timekeeping and personnel information; inputting data regarding personnel, payroll and timekeeping into manual or automated system; generating and reviewing a variety of automated reports on a routine basis, detecting and responding to due dates, errors, and discrepancies; and reading, analyzing and interpreting Memorandum of Understanding (MOU’s) for represented employee organizations.

Essential Duties may include, but not limited to:

  1. Serves as a lead worker over payroll and personnel clerks and other clerical staff.
  2. Calculates, records and audits payroll and timekeeping information into systems; documents, and ensures the accuracy of employee hours, leave credits, pay rate changes, and other related payroll and personnel documents.
  3. Analyzes and interprets economic provisions of collective bargaining agreements.
  4. Calculates, audits and posts complex payroll and timekeeping information utilizing basic mathematical techniques and data coding or data input in order to document and assure the accuracy of employee work hours, absences, vacation hours, sick pay credits, leave credits, State Disability Insurance, Worker's Compensation and/or other related calculations.
  5. Generates, interprets, and maintains variety of computer output reports in order to respond to employees' payroll and personnel problems and discrepancies.
  6. Responds to employee and departmental complaints/inquiries, in person, in writing or by telephone to resolve payroll and personnel transaction issues.
  7. Prepares forms, correspondence, inter-departmental memos, inputs documents, problem reports concerning payroll and personnel transactions, employment and credit references and verifications.
  8. Prepares and records routine payroll and personnel transactions to employee records such as separation reports and leaves.
  9. Receives, distributes and files payroll and personnel related reports; maintains detailed files and recordkeeping systems to assure accurate and complete documentation of payroll/personnel transactions in original copy.

Minimum Qualifications


Two (2) years of experience preparing, calculating and maintaining payroll and/or personnel records.

Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university or business school, with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required experience; OR

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required experience.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Experience in Self-Service and Direct-time entry in eMerge PeopleSoft.

• Ability to communicate effectively, both written and orally.

• Ability to respond efficiently and effectually to inquiries.

• Ability to cultivate and maintain rapport with co-workers.

• A positive and enthusiastic commitment to customer service.

• Working knowledge of MS Excel, MS Word and MS Access.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (TEX-1222-090099)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Applicant MUST attach the following documents online through Jobaps at time of application filing; however, resumes will NOT be accepted in lieu of a completed City and County of San Francisco application. 

    1. Resume (upload through “Resume” tab) 
    2. Cover Letter (upload through “Other” tab) 
    3. Copy of diploma/transcript (upload through “Other” tab)

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact Michele Nieve, Sr. Human Resources Analyst, by telephone at (415) 753-7523, or by email at

Verification: http://sfdhr.org/information-about-hiring-process#verification. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at

Note: Falsifying one’s education, training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


Powered by JobAps