5265 Architectural Associate I

Recruitment #PEX-5265-088636


This Recruitment is Temporarily Suspended Until Further Notice

The announcement was amended on 8/3/18 to specify the projects under the Position Description.

Applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 p.m. on August 13, 2018.

The Department
SFO is a world-class, award-winning airport that served more than 55 million guests in 2017. SFO offers non-stop flights to 45 international cities on 45 international carriers. The Bay Area's largest airport also connects non-stop with 83 U.S. cities on 13 domestic airlines. In fiscal year 16/17, the Airport, an enterprise department of the City & County of San Francisco, accounted for $8.4 billion in business activity and supported over 42,800 direct jobs.

SFO’s mission is to provide an exceptional airport in service to our communities and is committed to redefining air travel. SFO has embarked on the renovation of Terminal 1, the largest capital project in the Airport’s $7.3 billion Ascent Program. For more information, visit www.flysfo.com. View a video about careers at SFO.

Appointment Type
Permanent Exempt (PEX), Full-Time, up to 36 months, this position is exempt from Civil Service rules pursuant to San Francisco Charter Section 10.104 and serves at the discretion of Appointing Officer. Appointee must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment.

Position Description

The Airport has a total of two vacancies: one vacancy in the Architecture section of the Planning, Design & Construction division, and one vacancy in the Aviation & Parking Management section of the Business & Finance division.

Planning, Design & Construction, Architecture:

Under direction, performs a variety of difficult and responsible architectural duties in connection with the investigation of building sites, preparation and coordination of preliminary and final working designs and drawings, and the preparation of related specifications for the AirTrain Weather Protection Project; may plan and assign work to subordinate architectural personnel; and performs related duties as required.

The essential functions of this position include:

  • Prepares and supervises the preparation of preliminary plans and detailed drawings for the AirTrain Weather Protection Project.
  • Develops finished designs of the AirTrain station platforms.
  • Conducts document reviews and prepares summary data reports on construction project change management compliance.
  • Analyzes and interprets data, sketches and designs and provides technical assistance to subordinate architectural drafting personnel engaged in such work.
  • Prepares and reviews contract specifications for the project; coordinates design activities with those responsible for the structural, mechanical and electrical design phases of the project; participates in meetings and discussions with representatives of City departments and outside organizations relative to design, specifications, and functional use problems.
  • Makes field observations to ensure compliance with contract documents; takes field measurements, documents existing conditions and incorporates data provided by other professionals, such as surveyors and geotechnical engineers.
  • Makes, coordinates, and reviews quantity and cost estimates; checks construction submittals to determine if contract specifications are complied with.
  • May be required to perform duties in connection with the architectural phases of interior design and construction management; when appropriate applies critical path method techniques to such work.
  • Assists in the development and advancement of subordinate personnel.
  • Performs other related duties as assigned.

Business & Finance, Aviation & Parking Management:

Under direction of the Space Property Manager, as part of the Airport Space Planning Project, provides CADD support services for drafting and data collection, in addition to the development and the coordination of providing architectural space planning drawings and related coordination; attends meetings and conducts field verification of work; provides support for property managers in both the Aviation Management and Revenue Development & Management Departments; provides input and facilitates cross coordination and consensus building of Airline, airline service providers, government, cargo, concession, and Airport capital project support space needs and requirements.

The essential functions of this position include:

  • Supports and develops Airport space drawings requests including production of permit and lease drawings, composite drawings, as-builts drawings, Airport project drawings and automated space management applications.
  • Develops space drawings using computer aided software such as AutoCAD, Map3D, and/or Revit, in compliance with architectural drafting standards.
  • Supports and maintains Airport's space inventory database.
  • Performs field inspections for preparation of space drawings, as requested by Airport divisions.
  • Reviews Airport project and tenant permit drawings with property managers to validate lease lines of tenant spaces and improvements.
  • Uploads, indexes, reproduces and incorporates into databases and composite drawings as-built drawings obtained from tenants and Airport project teams.
  • Performs other related duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in Architecture or an architecture related field such as Environmental Design or Interior Architecture, or a professional degree in Architecture (Bachelor of Architecture or Master of Architecture) from an accredited college or university.

Four (4) years of progressively responsible experience in the architectural field including architectural design, architectural detailing, construction documents, programming, preliminary cost budgeting, specification coordination and review, construction administration, and field observation of architectural construction projects, all under the direction of a licensed architect. One (1) year must have been served as a job captain, project lead, or in some role of increased responsibility and supervision on a project. (Experience in a lower-level class (i.e., 5260 or 5261) is considered qualifying.)

License and Certification
Possession of a valid California driver’s license.

Desirable Qualifications
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring. Bullet points #1 to #6 are desirable qualifications for the position in Planning, Design & Construction, Architecture. Bullet points #5 to #8 are desirable qualifications for the position in Business & Finance, Aviation & Parking Management. (#5 and #6 are overlapping desirable qualifications for both positions.)

  • Job captain on complex projects of significant budget and size.
  • Experience working with interdisciplinary project teams of 1-4 people.
  • Ability to work with a variety of audiences and stakeholders.
  • Construction Administration experience on existing building remodels and ground up construction.
  • LEED Accreditation or demonstrable experience with Title 24 Energy Code or Net Zero Energy Buildings.
  • Demonstrable experience using Revit to deliver tenant improvement and vertical construction projects; skill with AutoCAD, AutoCAD MAP, or SketchUp.
  • Experience with software such as BlueBeam, Adobe Creative Suites – Illustrator, In –Design, and/or Photoshop; Microsoft Office software, particularly Excel
  • Excellent written and oral communication skills

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd floor, San Francisco, CA 94128.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Regina Soo, by telephone at 650-821-2080, or by email at regina.soo@flysfo.com.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here.

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview.

Transportation Security Administration (TSA) Security Clearance
Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Customs Clearance
This position requires that the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Custom Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189.


Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Reasonable Accommodation Request
Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here.

Copies of Application Documents
Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

General Information Concerning City and County of San Francisco Employment Policies and Procedures
Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of Announcement
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Issued: 7/30/2018 ; Amended: 8/3/2018 
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID #: 088636



All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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