5120 Architectural Administrator

Building Design & Construction

Recruitment #PEX-5120-085457


San Francisco Public Works is seeking to fill a permanent exempt, category 18 position. The position is excluded by the Charter from competitive civil service examination process. The successful candidate shall serve at the discretion of the appointing officer.

San Francisco Public Works contributes to making San Francisco a beautiful, livable, vibrant, safe and sustainable city, enhancing the quality of life in San Francisco by providing outstanding public service. It designs, builds, operates, maintains, cleans, greens, and improves the City's infrastructure, public rights of way and facilities with skill, pride, and responsiveness in partnership with the community. Public Works has about 1,400 employees, an annual budget of $259.4 million, and manages or provides consulting services to a $4.8 billion portfolio of City and County building and infrastructure capital improvement projects. 

About the Position:

This position is for an experienced Operations Manager, who will oversee and implement administrative, budget and finance, and project forecasting standards for 5 different divisions including Architecture, Landscape Architecture, Construction Management, Project Management and Project Controls and Services sections. This position will report to the Deputy Director at BDC, and will be  instrumental to maintain and improve resources through development and oversight of the annual budget and its expenditures, and for workload assessment for interdepartmental work order projects.


The Operations Manager is a unique individual, equipped with the background and skills needed to assist the BDC division managers to the goal of resourcing staff with the tools necessary to perform the highest quality of work and setting standards for use of Division resources and monitoring programs. The Operations Manager will be responsible for use of the division overhead budget for training, equipment purchase, technology implementation, unfunded project requests and charges, reimbursements, , and has a sophisticated understanding of the departmental and city financial procedures and systems.


The Operations Manager is empowered with authority to set the budget and expenditure standards for BDC, in collaboration with Division Managers.


The Operations Manager position is the administrative lead for the entire BDC Division and will be funded entirely from overhead.  Some of the experience and qualities of the Operations Manager in addition to the minimum qualifications required by the 5120-Architectural Administrator classification are as follows:


·         Oversee the administrative staff ensure all processes are

·         Improve the operational systems, procedures, and policies in support of the Department’s Strategic Goals.

·         Manage and increase the effectiveness and efficiency of the Division’s support services, including IT and finance.

·         Lead human resource functions related to recruitment, staff development, and training.

·         Assist staff in the development of budgets and schedules to make sure they aligned with internal division managers expectations.

·         Increase the utilization of EPM to improve the performance of capital projects and compliance with Public Works requirements, such as the QA/QC program, partnering and change order management.

·         Manage, establish and monitor a training program and budget.

·         Lead efforts and assist staff in active project contracting for professional services.

·         In collaboration with the Division Managers, develop and implement a model to efficiently deliver small capital projects.

o   Pilot design-build project delivery between BDC & Bureau of Building Repair

o   Streamline processes and procedures for expedited project completion


Minimum Qualifications

Training and Experience: Requires completion of a college or university with a baccalaureate degree, with major course work in architecture.

Requires six years of progressively responsible experience in architectural design including structural analysis, cost analysis, specification preparation and inspection of construction projects, including two years of responsible supervisory experience or an equivalent combination of training and experience.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Six years of experience in architectural, engineering, design, construction or related field including two years of supervisory experience:

1. Experience overseeing administrative staff.

2. Experience with operational systems.

3. Experience managing support services, including IT and finance.

4. Experience with human resource functions.

5. Experience with overhead and capital budgets and schedules

6. Experience with EPM

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

In order to be considered for this position, you must submit the following in addition to the CCSF online application by the deadline date:

  • Cover letter
  • Resume

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement PEX-5120-085457
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Verification documentation may be submitted by:

Uploading the documents through JobAps

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility or disqualification .

If you have any questions regarding this recruitment or application process, please contact the analyst, Nina Galdamez, by telephone at (415) 554-6051, or by email at Nina.Galdamez@sfgov.org

Selection Plan

Applications will be reviewed for relevant qualifying education and experience.  Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process.

Selection Procedures

Applicants meeting the minimum qualifications are not guaranteed advancement to the selection process.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.



Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 

Information regarding requests for Veterans Preference can be found at: 

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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