3549 Arts Program Assistant

Program Associate, Community Investments

Recruitment #PEX-3549-087767


APPOINTMENT TYPE: Permanent Exempt (PEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.



The San Francisco Arts Commission (SFAC) is the City agency that champions the arts. From children exploring visual, literary and performing arts through our arts education programs, to neighborhoods being transformed through our street activation initiatives, to pedestrians discovering artwork in public spaces, to our grant-sponsored programs funding performances for hundreds of thousands to enjoy, the SFAC programs are a catalyst for life-changing experiences in one of the most beautiful cities in the world.


Under direction from the Senior Program Officer the Program Associate will support the Community Investments (CI) team to administer over $6 million in annual grant investments, develop community engagement activities, and increase technical assistance and professional development workshops for San Francisco artists, arts organizations, and historically underserved communities.

The Program Associate position will ensure the CI team smoothly transitions to a new grants management system by documenting the administrative protocols to implement a new platform, assisting in the creation of a user manual for current and potential applicants, and facilitating technical assistance workshops for the community. Examples of duties of the position include:


  • Support Program Officers in coordinating and supporting all communications from the CI department, scheduling meetings and site visits, and generating any associated documents;
  • Assist in the transition to a new grants database and maintain grants database to ensure accuracy and consistency, as well as provide training, when necessary on proper data entry and maintenance;
  • Ensure that department adheres to Records Retention Policy: files are placed into storage/E-storage, scanning documents when necessary.

Grants Acquisition

  • Process grant applications and ensure that all applications have been received and have been notified of the receipt;
  • Coordinate the orientation and scheduling of the panel process including the review of applications, technical assistance, managing the scoring system, processing payments, and tracking all requests for panel notes.

Grants Management

  • Support Program Officers in providing technical assistance to grantees on a new grants database;
  • Generate and maintain grant files, ensuring that complete records are kept according to City requirements, including proofs of insurance and waivers;
  • Compile and or create various reports to support information requests, audits, and evaluation needs;
  • Process grantee payments, once approved by managing Program Officer, as well as various vendor payment requests.

Minimum Qualifications

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in arts administration, public/business administration, education, literature, architecture and design, art history, fine arts, or other fields closely related to functions performed by a public arts agency; AND

2. Six months (1000 hours) experience within the past 10 years in arts administration, community arts, public art, architectural design related to public art programs, and/or arts education, including visual arts, performing or other arts. This experience may be at the internship or volunteer level.


Desirable Qualifications

  • Additional years of related work experience with a nonprofit organization
  • Excellent writing and computer skills (Microsoft Office Suite), and database management skills
  • Highly organized with the ability to create and implement systems and follow-up processes with high attention to detail 
  • Demonstrated ability to work in partnership with others as a team member in varied activities and projects
  • Flexibility and willingness to assist others as needed

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (PEX-3549-087767)
  • Select "Apply" and read and acknowledge the information
  • Select either "I am a New User" if you have not previously registered, or "I have Registered Previously"
  • Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. If you have any questions regarding this recruitment or application process, please contact the recruitment analyst, Tess Bobila, by phone (415) 557-4836 or email at marites.bobila@sfgov.org.

Please attach a copy of your current resume and a cover letter to your application.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to continue in the selection process.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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