1844 Senior Management Assistant
Office of the Chief Medical Examiner
|Date Opened||2/10/2020 08:00:00 AM|
|Filing Deadline||2/17/2020 5:00:00 PM|
|Salary||$88,764.00 - $107,900.00/year|
|Job Type||Permanent Exempt|
2/10/2020 - The filing deadline for this recruitment has been extended. All applicants who submitted applications previously will remain under consideration.
Applicants are encouraged to file immediately as this announcement will remain open until the position is filled, but not before 1/17/2020
APPOINTMENT TYPE: Permanent Exempt (PEX), this position is excluded by Charter from the competitive Civil Service examination and shall serve at the discretion of the Appointing Officer.
The Office of the Chief Medical Examiner (OCME) provides accurate, timely, compassionate, and professional death investigative services for the residents of the City and County of San Francisco. By law, the Office is first and foremost responsible for the investigation and certification of a variety of deaths of legal or public health interest. The OCME moved into a new, modern 46,000 square foot facility at the end of 2017 which enables staff to more effectively and efficiently carry out their mandated duties as an essential first responder and critical partner in San Francisco’s criminal justice system.
The OCME has a budget of $10.7 million and an authorized staff of 39 professionals. The Office is a 24/7 operation with an in-house toxicology lab and staff, including a Forensic Laboratory Director. The four functional divisions that comprise the Office of the Chief Medical Examiner are:
- Medico-Legal Investigation
- Field Investigation
- Forensic Laboratory
The 1844 Senior Management Assistant supports the Chief Medical Examiner and acts as their confidential assistant. The position is responsible for providing high-level support which includes, but is not limited to: managing the calendars for the Chief Medical Examiner and the Medical Division; proofreading, work flow management and submission of medical reports and death certificates produced by the Medical Division; interacting with other governmental agencies and public regarding OCME cases; screening of certain calls and identifying/escalating important issues to senior management; coordinating Medical Division records in compliance with accreditation standards; assisting with responses to records requests; and producing management and tracking reports with a specific focus on the Medical Division.
1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND
2. Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.
SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.
- Strong organizational skills with a problem-solving mindset
- Excellent writing and proofreading skills
- Ability to uphold confidentiality
- Ability to maintain effective working relationships with OCME staff, criminal justice agencies, funeral homes, private attorneys and medical professionals, and the general public.
- Expertise with Microsoft Office Suite
VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Verification of experience is typically submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.
NOTE: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
Select the desired job announcement
Select “Apply” and read and acknowledge the information
Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
Follow instructions on the screen
A resume and a cover letter highlighting any relevant experience is REQUIRED at the time of filing and must be attached to the online application. Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.
1. To submit a RESUME using the online application:
Select the “Resume” tab in the online application
Follow instructions given on screen
2. To submit a COVER LETTER using the online application:
Select the “Other” tab in the online application
Choose “Upload” as your method of submittal
Click on “Upload Attachment”
Follow instructions given on screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the analyst at 415-554-6000.
EMPLOYMENT, CHARACTER & BACKGROUND INVESTIGATION:
Prior to appointment, each candidate’s background will be reviewed to determine fitness for this employment. This information is certified by investigation of records held by Criminal Justice System and DMV, as well as contact with employers and references listed by the candidate. Reasons for rejection include the use of controlled substances, felony convictions, repeated or serious violation of the law, inability to work cooperatively with co-workers, inability to accept supervision, negative financial/credit history/or other relevant factors. Candidates must not have been convicted of a felony in this state or in any federal jurisdiction or of any offense in any state or any federal jurisdiction, which would have been a felony if committed in this state. Criminal records will be carefully reviewed; those candidates who do not report their complete criminal history records on their applications will be disqualified or terminated.
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6000 or, if hearing impaired at (415) 554-6015 (TTY).
THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.
Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.
Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.