1842 Management Assistant

Code Enforcement Legislative/Administrative Program Assistant

Recruitment #PEX-1842-090225



APPOINTMENT TYPE: The Department of Building Inspection is accepting applications to fill one (1) permanent exempt 1842 Management Assistant position.  This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer, with an anticipated duration of up to three (3) years.

ABOUT US: The Department of Building Inspection serves the City and County of San Francisco and the general public by ensuring that life and property within the City and County are safeguarded, and to provide a public forum for community involvement in that process.  Under the direction and management of the seven-member citizen Building Inspection Commission, the Department of Building Inspection oversees the effective, efficient, fair and safe enforcement of the City and County of San Francisco 's Building, Housing, Plumbing, Electrical, and Mechanical Codes, along with the Disability Access Regulations

JOB DESCRIPTION: This position has a variety of administrative and legislative responsibilities as it pertains to Front Lawn Pavement and Vacant Storefront code enforcement activities.  The position will be primarily responsible for tracking, monitoring, and analyzing pending legislation through daily interaction with the City's Board of Supervisors office.  The position will assist DBI's Legislative Affairs Manager and the Code Enforcement Chief Building Inspector with evaluating the impact of  specific legislation on budget and operations.  This position will also receive, track, monitor and respond to complaints within the jurisdiction of the Code Enforcement Division as related to the identified programs.  The position will track and monitor various property issues to collect, prepare and compile data for comparative analysis and other statistical purposes as requested by the Board of Supervisors and Building Inspection Commission.

DUTIES: According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

  • Meet daily with the Board of Supervisors' office and their aides to gather information regarding pending and future legislation affecting Department of Building Inspection Code Enforcement.
  • Track, monitor, and analyze pending and future legislation to assist manager in determining the impact of the legislation on budget and operations.
  • Review, analyze and revise data collection procedures; and identify data collection sources to ensure that relevant data is appropriately collected.
  • Prepare and compile reports related to legislation and program changes as requested.
  • Receive, track, monitor and analyze complaints from the public, constituents and other parties.
  • Perform comparative analysis on collected data to determine trends, progression or regression of code enforcement and compliance.

Minimum Qualifications

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

 1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function;


2. One (1) year full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas. 

Substitution: Applicants may substitute up to 2 years of required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Experience reviewing and evaluating legislation or programs.
  • Proficient in Microsoft Excel
  • Ability to multi-task and meet deadlines in a timely manner
  • Excellent written and verbal communication skills

VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through the JobAps online process. (*See additional application requirements below).  Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

Select the desired job announcement

Select “Apply” and read and acknowledge the information

Select either “I am a New User” if you have not previously registered, or “I have Registered Previously.”

Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Additional documents required with the application: UPLOADED AS ONE DOCUMENT

1.     Cover Letter

2.     Resume

  *Applications completed improperly may be cause for ineligibility or disqualification. -----

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the analyst, Arleene Brice,by telephone 415-865-5741, or by email at niger.edwards@sfgov.org

Selection Procedures


The selection process will include evaluation of applications, resumes, and cover letters to assess relevant qualifying experience.  Only those applicants who most closely meet the needs of the Department of Building Inspection will be invited to advance in the selection process.  We may administer additional selection procedures to make final hiring decisions.  

Note: Applicants who meet the minimum qualifications are not guaranteed advancement in the selection process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment

Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

ADA Requests: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Bulletin Type:  Permanent Exempt

Issued:  10/03/2018

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID Number: PEX-1842-090225

DBI/NE/ 415-865-5741


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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