1824 Principal Administrative Analyst

Finance and Administration, Budget Section

Recruitment #PEX-1824-092097

Introduction

APPOINTMENT TYPE: Permanent - Exempt. The General Services Agency Department of Public Works has an opening for an exempt appointment in San Francisco. The position is excluded by the Charter from competitive civil service examination process. The successful candidate shall serve at the discretion of the appointing officer.  This position has an anticipated duration of no more than three (3) years.

San Francisco Public Works: San Francisco Public Works contributes to making San Francisco a beautiful, livable, vibrant, safe and sustainable city, enhancing the quality of life in San Francisco by providing outstanding public service. It designs, builds, operates, maintains, cleans, greens, and improves the City's infrastructure, public rights of way and facilities with skill, pride, and responsiveness in partnership with the community. Public Works has about 1,600 employees, an annual budget of $324.1 million, and manages or provides consulting services to a $4.8 billion portfolio of City and County building and infrastructure capital improvement projects.

POSITION SUMMARY: The 1824 Principal Administrative Analyst is the finance lead for all capital funding efforts from Public Works capital projects, including ensuring capital projects are properly budgeted, grant and other funding sources are secured, working with project managers to implement projects and spend funds in a timely manner, and monitors the implementation of all capital projects.  This position is also responsible for working with other governmental agencies, such as Caltrans or the County Transportation Authority (CTA), to obtain grant funds for other funding sources for projects.  This position will also provide analytical support for the Public Works operating budget.  This position oversees a staff of analyst in the implementation of the capital plan at Public Works and also is the lead for all clean-up efforts for Public Works regarding PeopleSoft Financials and internal Public Works systems.

POSITION RESPONSIBILITIES:
•Lead grant procurement and capital funding efforts for Public Works’ infrastructure transportation, accessibility, and Right of way (ROW) projects. Prepare Public Works’ capital plan and budget for transportation and ROW programs.
•Coordinate with staff in related city agencies, Capital Planning, and the Mayor’s Office, as needed. Work with project staff and accountants to ensure timely use of funds, manage expenditures to ensure compliance with funding restrictions, and prepare necessary reports.
•Work with stakeholders to secure long-term funding for street resurfacing. Provide research and analysis to support funding for this and other capital needs, including the ADA transition plan.
•Develop financial analysis of Public Works capital programs. Work with the Capital Planning Program to communicate funding and scheduling needs of our capital programs.
•Work with MTA and other City departments to identify opportunities to coordinate safety enhancement work with DPW capital transportation and ROW projects.
•Monitor federal, state, and local transportation legislation and proposals. Advise Manager and Director on advocacy strategies in response to legislation or transportation planning and programming policy impacting Public Works.
•Assists with the management of the budget submissions for Public Works Operating Bureaus by analyzing prior year expenditures, aligning budget with Department goals, objectives, and programs; making recommendations to Bureau management based on the analyses; and developing budget line-item narratives to justify requests.
•Analyzes budget monitoring and financial reporting, and provide managers with expenditures and revenue snapshots and trends including practical options for potential cost overruns and budget balancing.

Work Location:  Incumbent will conduct the majority of work at San Francisco Public Works, 1155 Market Street, 4th Floor. San Francisco. However, there may be situations where the incumbent will be required to work at other sites throughout the City of San Francisco as necessary.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

 SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

DESIRABLE QUALIFICATIONS:
•Experience performing complex revenue and expenditure reporting, forecasting and historical trend analysis for a governmental agency and capital projects;
•Experience with developing cash flows for capital projects;
•Experience related to governmental budget and fund accounting practices;
•Experience with PeopleSoft Financials and other computer systems used for capital projects;
•Experience facilitating the implementation of large financial systems;
•Experience related to managing and reporting capital projects;
•Experience working with large capital projects with multiple funding sources;
•Understanding of the City and County of San Francisco capital planning and funding process.

How To Apply

In order to be considered for this position, you must submit the following in addition to the CCSF online application by the deadline date:

1. Cover Letter
2. Resume
3. Verification of Education and Experience at a later date (See Verification Section below)

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement PEX-1824-092097
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Maria P. Chan, by telephone at (415) 554-6002, or by email at maria.chan@sfdpw.org.

VERIFICATION

Verification (proof) of Education
Applicants may be required to provide a copy of diploma or official transcript to verify qualifying education at any time in the application, examination and/or departmental selection process to show that the minimum qualifications have been met. For more information, please visit: http://sfdhr.org/index.aspx?page=456

Applicants who have obtained education form a foreign college or university must provide a Foreign Transcript Evaluation letter from a National Association of Credential Evaluation Service (NACES) approved agency. A list of approved agencies can be found at: http://www.naces.org

Verification (proof) of Experience
Applicants may be required to provide written verification (proof) of qualifying work experience at any time in the application, examination and/or departmental selection process to show that the minimum qualifications have been met. Verification of qualifying experience must be signed by the employer’s authorized representative on the employer's business letterhead, and specify the name of the applicant, dates of employment, job title(s), dates of service and duties performed. City and County of San Francisco employees do not need to submit verification of their City employment, but must submit verification of outside experience. City employment will be verified by the employee’s record. City and County of San Francisco employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1. For more information, please visit: http://www.sfdhr.org/index.aspx?page=20#verification

Verification documentation may be submitted by:
Cover Letter, Resume, and Verification documentation may be submitted by: 1. Uploading the documents through JobAps; OR 2. Scanning the documents and send as an attachment, with recruitment number in subject line PEX-1824-092097 Budget.

Selection Procedures

Applications will be reviewed for relevant qualifying education and experience. Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process. Applicants meeting the minimum qualifications are not guaranteed advancement to the selection process. Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Issued:  December 4, 2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1824-092097
GSA SF Public Works/ mpc / 415-554-6002

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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