1824 Principal Administrative Analyst

Sustainability Projects Specialist

Recruitment #PEX-1824-086657


Applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 p.m. on June 18, 2018.

The Department
SFO is a world-class, award-winning airport that served more than 55 million guests in 2017. SFO offers non-stop flights to 45 international cities on 45 international carriers. The Bay Area's largest airport also connects non-stop with 83 U.S. cities on 13 domestic airlines. In fiscal year 16/17, the Airport, an enterprise department of the City & County of San Francisco, accounted for $8.4 billion in business activity and supported over 42,800 direct jobs.

SFO’s mission is to provide an exceptional airport in service to our communities and is committed to redefining air travel. SFO has embarked on the renovation of Terminal 1, the largest capital project in the Airport’s $7.3 billion Ascent Program. For more information, visit www.flysfo.com. View a video about careers at SFO.

The City and County of San Francisco has been at the forefront of the U.S. movement to address environmental issues through groundbreaking programs and innovative policies for decades. SFO mirrors our City’s commitment to safeguarding health and protecting natural resources through the implementation of proactive and innovative initiatives to reduce the Airport’s carbon footprint and achieve environmental gains.   This coupled with the soon-to-be released Airport’s first triple-bottom line-focused Sustainability Plan, which will roadmap the Airport’s attainment of its five-year Strategic Plan triple-zero objectives (zero net energy, zero waste, and zero carbon emissions), seek to establish SFO as the greenest and most socially conscious airport on the globe by 2021.  The backbone of this is ensuring the Airport’s projects, of all sizes, achieve triple bottom line goals.

Appointment Type
Permanent Exempt (PEX) Full-Time, up to 36 months, this position is exempt from Civil Service rules pursuant to San Francisco Charter Section 10.104 and serves at the discretion of Appointing Officer. Appointee must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment.

Position Description
The Airport is seeking an 1824 Principal Administrative Analyst - Sustainability Project Specialist to support its tenants in achieving state and local environmental compliance obligations (i.e. California Title 24, San Francisco Environment Code),) third-party rating system requirements (i.e. LEED for Commercial Interiors), – LEED ID+C) and SFO-specific performance standards (i.e. Sustainability & Environmental Compliance Requirements) within newly constructed and currently operating leaseholds. The Airport’s first tenant-focused Project Specialist shall perform plan checks and project site reviews during the construction phase of all new tenant spaces prior to occupancy, and serve as Project Management Support Services (PMSS) staff for the Airport’s Zero Energy & Resilient Outcomes (ZERO) Committee and tenant-focused sub-committee. The position will also review the tenant commission plans and activities, and will conduct onsite energy, water, and materials assessments, as needed, and be responsible for tracking campus-wide conservation measures and investments, and resulting in cost savings and emissions outcomes, across the Airport campus.  

To that end, the Project Specialist will plan, organize and lead difficult, complex, sensitive, and detailed analytical work including complex quantitative lifecycle and triple-bottom line cost analysis related to energy, water, materials, and carbon reduction measures proposed by and implemented across the Airport and within leaseholds.  The position is responsible for the initiation, design, implementation and performance management of a variety of complex programs and projects that achieve the Airport-wide attainment of Strategic Plan Goal #2: getting to Zero by helping to facilitate the delivery of airport-wide Sustainability & Environmental Compliance Project Requirements, administered by the ZERO Committee. The position will work closely with ZERO Committee for projects related to Planning, Design & Construction, Revenue & Development Management (RDM) and Aviation Management (AVM). The position will plan, develop, perform and direct work involving extremely complex analysis related to the Airport development of sustainability, zero waste and utility performance reports, as well as key ZERO Committee deliverables and tools (agendas, minutes, SharePoint files, project tracking tool, etc.). 

The essential functions of this position include:

  • Support building design and construction projects for the Airport and its RDM & AVM Tenants, with a professional focus on sustainable design and building practices, as well as review responsibility over the facility operating phase (i.e. monitoring of energy and water use, onsite materials management) with a goal of attaining zero net energy, carbon neutrality and zero waste across all delivered projects.
  • Conduct plan checks and field inspections for RDM and AVM tenant projects to verify compliance with SFO’s sustainability and healthy building/materials specifications and state/municipal green building and energy codes.
  • Develop and execute strategies and projects to address issues such as energy use, resource conservation, recycling, pollution reduction, waste elimination, transportation, education, and building design.
  • Collaborate with facilities, architecture, engineering, project management, tenants, finance, and planning teams to collectively meet program goals.
  • Research environmental sustainability and healthy material/building issues, concerns, or stakeholder interests. Research and review regulatory, technical, or market issues related to sustainability to stay current on industry trends and related regulatory issues in order to enhance the program, and to educate and train teams of associates and subcontractors.
  • Conduct meetings with Airport stakeholders to review sustainability related scope of Airport projects.
  • Provide support to External Affairs when creating marketing or outreach media, such as brochures or web sites, to communicate sustainability issues, procedures, or objectives that convey the approaches and outcomes of sustainable tenant projects.
  • Develop methodologies to assess the viability or success of sustainability initiatives and programs, considering factors such as cost effectiveness, technical feasibility, and acceptance.   
  • Develop sustainability project goals, objectives, initiatives, or strategies in collaboration with other sustainability professionals.
  • Collect information about waste stream management and long-term sustainability building practices to inform decision-makers.
  • Identify and procure needed resources to implement sustainability programs or projects. 
  • Write, review and edit project specifications and Requests for Proposals (RFPs).
  • Write grant applications, rebate applications, or project proposals to secure funding for sustainability projects.
  • Monitor and evaluate effectiveness of sustainability programs and energy, water, materials and carbon-reduction measures implemented in Airport projects.
  • Identify and track sustainability indicators, such as energy use, natural resource use, waste generation, and recycling.
  • Develop reports or presentations to communicate the effectiveness of sustainability initiatives.
  • Ensure programs developed are in compliance with all contracts, laws, rules, and regulations governing program activities at local, state, and national level.
  • Supervise employees, interns, volunteers working on sustainability projects. 
  • Provide training and guidance for newly selected tenants.  

Nature of Work
Essential duties require the following physical skills and work environment: Ability to conduct site visits including standing, visiting construction sites with PPE (Personal Protective Equipment) use.  Ability to work in a standard office environment which may involve prolonged sitting, bending and operation of typing, word processing and other office equipment; and ability to work evening meetings.

Minimum Qualifications

  1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR 
  2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
  3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR 
  4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A; 

Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units. 

Notes on Qualifying Experience and Education
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

Desirable Qualifications
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring.

  • Ability to research and assist in evaluating green building materials and products
  • Ability to prepare and record project data related to sustainability strategies via third-party rating systems and/or organizational performance tracking tool
  • Architecture or Engineering professional degree
  • LEED AP with Specialty – preferably BD+C and/or ID+C (if candidate has not completed the testing for this requirement, the candidate would have 6 months after hire to obtain this credential) – please attach Credential Certificate as proof to application   
  • Working knowledge of the LEED, Arc, Parksmart, Envision, International Living Future Institute Rating Systems       
  • Ability to conduct plan checks and onsite inspections, or to do so following hands-on training Applied knowledge of CA Energy Code and San Francisco Environment Code        
  • Experience with applying sustainability principles and rating systems across building (architecture or engineering) lifecycles - design, construction, commissioning, activation, operation
  • Ability to effectively analyze and develop programs, policies, and initiatives, supported by business case metrics and financials
  • Ability to develop performance measurement systems and initiate continuous improvement processes (e.g. ISO 9001 or 14001, ISO 50001, Six Sigma)
  • Must be detail oriented with excellent written and verbal communication, negotiation & presentation skills. Strong working knowledge of G Suite and Microsoft Office software
  • Computer proficiency using spreadsheets, presentation software, databases, and online data processing applications
  • Proficiency with CAD, Energy modeling, Lifecycle Cost Analysis Tools (Revit, Autocase), ArcView GIS
  • Ability to work independently and in a multifunctional, geographically dispersed team
  • Demonstrated leadership/management skills
  • Proven record of providing excellent internal and external customer service and stakeholder engagement
  • Ability to quickly develop rapport with a range of audiences, technical and non-technical
  • Interest in broader sustainability issues related to green building operations, energy & water efficiency, carbon management within building and construction projects, healthy materials, indoor air quality monitoring
  • Proficiency with, or ability to learn new, software such as CAD (Revit), Energy modeling, Lifecycle Cost Analysis Tools (Autocase), ArcView GIS

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the analyst, Vicky Lei, by telephone at 650-821-2022, or by email at vicky.lei@flysfo.com.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here.

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview.

Transportation Security Administration (TSA) Security Clearance
Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.


Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Reasonable Accommodation Request
Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here.

Copies of Application Documents
Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

General Information Concerning City and County of San Francisco Employment Policies and Procedures
Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of Announcement
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Issued: 5/25/18
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID #: 086657



All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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