1823 Senior Administrative Analyst

Grants and Compliance

Recruitment #PEX-1823-902504

Introduction

 THIS RECRUITMENT HAS BEEN REOPENED AND

THE DEADLINE HAS BEEN EXTENDED TO 5:00 PM, NOVEMBER 30, 2018. 

 IF YOU APPLIED DURING THE PREVIOUS RECRUITMENT OPENING, YOU DO NOT NEED TO REAPPLY.

INTRODUCTION
The Juvenile Probation Department is recruiting for a Senior Administrative Analyst within the Department’s Research & Planning Unit. The position serves as the Department-wide grants and compliance lead and will be responsible for developing a comprehensive system to monitor and report on the Department’s grant requirements and other federal, state and city compliance requirements. In addition, this position will be responsible for developing, planning, coordinating, and overseeing all necessary actions to ensure compliance and grants objectives are achieved and for providing guidance for Department leaders and senior managers on related matters.

Appointment Type:
Permanent Exempt (PEX) employees are considered “at will.” This position is excluded by the San Francisco Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Job Description:
Under the supervision and direction of the Research and Planning Manager, the Senior Administrative Analyst (Grants and Compliance Analyst) is responsible for identifying compliance requirements, programmatic and fiscal monitoring, tracking and reporting department-wide compliance with federal/state/city/grant requirements, and grants management. In addition, this position is responsible for researching, planning, developing, and submitting grant proposals/applications for public and private funding opportunities for Department projects including infrastructure, program, information technology, administration, and assets.

Essential duties include but are not limited to:

  • Research, plan, develop, and write grant submissions, proposals and applications to secure funding in support of the Department’s mission;
  • Perform, coordinate, manage and oversee grant implementation phases and activities across the Department, and transition and integration into program divisions;
  • Develop the capability to track and report grant program activities and outcomes, expenditures, revenue;
  • Serve as liaison with grant funding and partner agencies and organizations, and regulatory and policy/advocacy organizations related to compliance matters;
  • Develop and modify internal policies and procedures related to compliance with external regulations and City & County of San Francisco (CCSF) policies and ordinances, and accepted business practices and standards.
  • Develop the capability to track and report adherence to internal and external systems of control compliance factors; participate in investigations and resolution of compliance issues; and plan and develop effective controls, corrective and remedial action plans, and monitor and report progress;
  • Research and monitor legislative changes and modifications and proactively plan, develop, and implement appropriate actions across the Department to ensure ongoing compliance;
  • Develop and disseminate compliance information, and provide education and coaching across the Department to ensure the highest possible level of compliance and organizational governance;
  • Assist in development and implementation of corrective action plans related to audit and compliance findings;
  • Performs related duties as required.

Minimum Qualifications

MINIMUM QUALIFICATIONS

  1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR
  2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
  3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
  4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

Substitution:
Applicants may substitute up to 2 years of the required education with additional qualifying experience in regulatory compliance, compliance auditing, financial analysis and reporting, legislative/policy analysis, or grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable Qualifications:

  • Knowledge of Federal and State Grant requirements and reporting systems. Experience with the ‘full scope’ of grant development and management (from grant identification and development to set up, monitoring and close out).
  • Verifiable experience reading and interpreting government regulations, legal documents, court orders, grant/funding requirements, and audit reports.
  • Knowledge of local, state and federal requirements, principles, laws, regulations, procedures, and guidelines (i.e. Executive Orders, Code of Federal Regulations, and OMB Circulars) for soliciting, receiving, and administering grants and grant agreements.
  • Knowledge of principles, laws, regulations, policies, and practices related to public grants.
  • Course work within the Certified Regulatory Compliance designation.
  • Highly organized and self-motivated with demonstrated experience in leading innovation and restructuring initiatives and projects.
  • Excellent organizational skills

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  •   Select the desired job announcement
  •   Select “Apply” and read and acknowledge the information
  •   Select either “I am a New User” if you have not previously registered, or “I have Registered Previously” 
  •  Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

 

All work experience, education, licenses, certifications, other documents, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

 

Verification of Experience:

http://sfdhr.org/getting-job#verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

 

Verification of Education:

http://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

 

If you have any questions regarding this recruitment or application process, please contact, Yvonne Lin, Senior Human Resources Analyst at (415) 753-7879 or by email at Yvonne.Lin@sfgov.org  OR Michele Nieve, Senior Human Resources Analyst, at (415) 753-7523, or by e-mail at Michele.nieve@sfgov.org.

 

 

Selection Procedures

SELECTION PROCEDURES

The selection process will include evaluation of applications in relation to minimum qualifications. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

 

Applicants meeting the minimum requirements are not guaranteed advancement in the selection process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

DISASTER SERVICE WORKERS

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

BENEFITS

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

Powered by JobAps