1823 Senior Administrative Analyst
|Department||San Francisco Public Works|
|Date Opened||2/5/2019 08:00:00 AM|
|Filing Deadline||3/12/2019 5:00:00 PM|
|Salary||$45.34 - $55.10/hour|
|Job Type||Permanent Exempt|
Announcement has been reissued to reflect amended job description. Applicants who have previously applied need not reapply.
APPOINTMENT TYPE: The General Services Agency Department of Public Works has two openings for exempt appointment in San Francisco. These positions are excluded by the Charter from competitive civil service examination process. The successful candidates shall serve at the discretion of the appointing officer, with an anticipated duration of up to three (3) years.
JOB DESCRIPTION: Under direction, the Administrative Analyst performs difficult and detailed professional-level analytical work in a variety of functional areas, such as: development and administration of competitive bid processes and contractual agreements; grant administration and monitoring; budget development and administration; legislative analysis development and evaluation of management/administrative policy; program evaluation and planning; or complex financial/fiscal analysis and reporting.
These positions will oversee professional-level financial and analytical work for the Street Resurfacing, Better Market Streets and Livable Streets Project Management sections of Public Works. Duties include, but not limited to the following:
Researches, analyzes and makes policy recommendation on special projects or highly visible public issues; may direct complex financial or operational activities; responds to informational requests, including those of a highly sensitive nature, and may represent the department to the Mayor's office, Board of Supervisors, Controller's Office, other city officials, outside agencies and the public; acts as executive assistant and provides administrative analysis to high-level managers or a department head.
Coordinates, develops, manages and monitors a departmental budget of moderate complexity or assists in the development and management of a departmental budget of greater complexity; negotiates budget proposals within the department and with the Mayor's Office, Board of Supervisors and other agencies; prepares budget line item narrative, analyses, recommendations, and Justifications for annual and supplemental requests; assists management in the budget development process, monitoring of the budget, budget reporting, and interpretation of budget-related documents.
Analyzes trends in budget expenditures and revenues, prepares financial/statistical reports for management, Mayor's Office, Board of Supervisors, Controller's Office and various funding agencies; prepares resource and budget plans and reports; coordinates and monitors departmental reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required.
Coordinates the activities related to the application for, and management of multiple source capital projects and/or grants; monitors detailed and complex budgets, ensures expenditures remain within budget, and shifts funds within guidelines; coordinates and monitors reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required; may coordinate the preparation of City-wide single audit report.
Plans and performs economic and/or financial analyses including forecasting, revenue and/or expense projections, analysis of capital requirements, calculation of debt capacity, evaluation of financing alternatives; rate analysis, modeling and cost/benefit analysis; prepares reports with financial/policy recommendations and appropriate supporting documentation; may assist in the preparation of audit schedules and financial statements.
Analyzes and interprets existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department; advises management and prepares recommendations with appropriate supporting documentation regarding how to comply with new regulations, mitigate adverse action against the department or maximize potential revenues; develops, implements and monitors new and revised reporting systems required by legislation.
Analyzes existing and proposed administrative policies and procedures as well as organizational problems; conducts difficult and detailed studies; identifies administrative problems, determines methods of analysis, and identifies trends; prepares and presents reports with recommendations an reports with recommendations and appropriate justification based on studies and surveys; may coordinate the implementation of new systems and/or procedures.
Prepares MBE/WBE and contract status reports; conducts competitive contract vendor selection processes including public bids and requests for proposals, distributes and places advertisements and public notices for contracts; processes moderate to highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification; provides information to staff from Purchasing, Human Resources, Human Rights Commission and the Administrative Services Office; and provides training and technical assistance to staff and contractors on departmental and City contracting policies, procedures and requirements.
Prepares and tracks detailed project scopes and schedules; prepares cost estimates and terms for new and existing contracts, for proposed change orders and modifications; reviews contract provisions, conducts site visits, and meets with engineers/inspectors/program managers to develop cost estimates; meets with contractors to negotiate requests for additional costs; assists in analyzing costs related to change orders and modifications; maintains data and information resources on current industry cost standards for materials, equipment and labor costs; establishes and maintains contact with sources of information including vendors, labor .unions and governmental agencies.
Prepares memorandums of understanding and agreements with City agencies such as, the Public Utilities Commission, Municipal Transportation Agency, Port, and Recreation and Parks; developing and tracking complex cost share agreements; prepares requests, performs and modifies project funding allocations; tracks and analyzes costs related to total project budgets and expenditures; prepares and updates funding reports to provide management, partnered City Agencies and various funding agencies.
1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR
2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A
SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.
Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.
B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
§ Select the desired job announcement
§ Select “Apply” and read and acknowledge the information
§ Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
§ Follow instructions on the screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility and/or disqualification.
If you have any questions regarding this recruitment or application process, please contact the analyst, Marlo Thomas, by telephone at 415.554.4824, or by email at firstname.lastname@example.org.
Resumes are never accepted in lieu of a completed City and County of San Francisco application.
VERIFICATION: All applicants must submit verification of the required education and/or work experience including copies of required certificates and licenses. City employees who meet all the qualifications based solely on employment with the City and County of San Francisco do not need to provide verification of qualifying experience. However, City employees whose qualifying experience is based on outside employment must submit verification of such an employment.
Verification of journey level experience must be on employers' business letterhead and must show the name of the applicant, job title(s), duties (specifically the duties that meet the minimum qualifications), dates of service, and must be signed by the employer or the employer's authorized representative. City and County employees may receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules.
Verification requirement may be waived if verifications are impossible to obtain. Applicants who cannot obtain the required verification, if impossible to obtain by the deadline date may request a waiver of the experience verification requirement. To request a waiver, the applicant must submit a separate signed statement (in the form of a formal letter – there is not a form) explaining the reason why verification cannot be obtained. Waivers are NOT automatically granted. Request for waivers will be evaluated on a case-by-case basis.
Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Failure to provide the required verification or request for waiver will result in rejection of application.
Application will be reviewed and assessed for relevant qualifying experience (see Application Procedure above). Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process. Additional screening procedures may be applied in order to determine qualifications for candidates. Applicants meeting the minimum qualifications are not guaranteed an invitation to interview. Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
· Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
· Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
General Information concerning City and County of San Francisco Employment Policies and Procedures: Copies of Application Documents: Right to Work:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.
Applicants should keep copies of all documents submitted, as these will not be returned.
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1823-093171
GSA for Public Works / mt / 415.554.6000
General Information concerning City and County of San Francisco Employment Policies and Procedures:
Copies of Application Documents:
Right to Work:
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.