1823 Senior Administrative Analyst

Recruitment #PEX-1823-088762

Introduction

1823 Senior Administrative Analyst

Budget & Analysis Division

 

 Appointment Type: Permanent Exempt appointment not to exceed three (3) years. – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

 

 

POSITION DESCRIPTION:

This 1823 Senior Administrative Analyst position is within the Property Tax Unit of the Controller’s Budget and Analysis Division (BAD). In addition to the property tax-specific work, the Budget and Analysis Division is responsible for forecasting and monitoring the City’s revenue and expenditure budgets, preparing periodic reports of the City’s financial condition, and performing a variety of budgetary, financial, and legislative analysis. 

 

The Property Tax Unit's primary mission is to oversee the enrollment into the tax system of Assessor-Recorder property assessments, applying the property tax levies to the assessments for about $3.1 billion in annual property tax revenues, adjustments to property tax bills, proper calculations, disbursements, and records of property tax revenues for various taxing entities, and review of refund vouchers. The team projects and monitors property tax revenues on a continuous basis. As property tax is the single largest source of revenue for the City’s General Fund, this work is crucial to the overall fiscal condition of the City, as well as to the functioning of the local school and community college districts, community facilities districts, redevelopment successor agency, and many others. Staff in the unit are exposed to public finance issues of the day, such as the potential of infrastructure finance districts and the search for a replacement for redevelopment agencies, and see first hand the foundation of state and local government finance in California.

 

The 1823 works under supervision of the Property Tax Unit’s Property Tax Manager, performing accounting functions, tax roll maintenance and review, calculations of property tax revenue allocations, reporting for the state and local government entities, and analysis centered around the County’s agency fund for all property tax revenues collected for the benefit of taxing entities who operate in San Francisco.

 

The Assessor, Treasurer/Tax Collector, and Controller’s Office is in the contracting process to replace the City’s mainframe-based property assessment and tax systems. This position will support daily operations to allow subject matter experts to focus on system work, and will also participate in new system implementation. Operational support includes identifying and implementing improvements to current processes.

 

In addition to supporting property tax functions, there may be opportunities to support other Budget and Analysis Division projects.

 

ESSENTIAL DUTIES OF THE JOB INCLUDE BUT ARE NOT LIMITED TO:

  • Review and process assessed value enrollments to the tax system, tax enrollments for special assessment charges, and property tax bill corrections
  • Review errors, adjust accounting balances, and perform other County Auditor Controller tasks to maintain the County’s property tax rolls
  • General ledger journal and accounts payable (vouchers) accounting entries related to the countywide (agency) property tax revenue fund in PeopleSoft; calculating the distribution amounts of property tax revenues for various taxing entities and related fiscal year-end journal entries
  • Prepare, review, and reconcile supporting documentation for accounting transactions using various reports and source systems
  • Assist with preparation of calculations and analysis for the annual property tax rate ordinance
  • Preparation of reports for state and local government entities related to property tax revenue allocations
  • Develop and analyze large, complex spreadsheet models to determine property tax increment for the Successor Agency for the San Francisco Redevelopment Agency, Infrastructure Financing Districts, Infrastructure and Revitalization Financing District, and tax pledge agreements
  • Research and resolve property tax agency fund related questions
  • Research information in the current (PeopleSoft) and former (FAMIS) central financial systems related to property tax revenue entries
  • Assist with migration and implementation to new property tax system
  • Learn and stay abreast to changes to California property tax laws; attend CalSACA Property Tax Manager meetings 2-3 times per year for ongoing education about developments in property administration and proposals
  • Assist taxpayers and staff from other departments in person, via e-mail, or via telephone in property tax-related inquiries which come to the Office of the Controller
  • Create reports using Excel
  • Perform revenue and expenditure budget analyses

DESIRED QUALIFICATIONS FOR SENIOR ADMINISTRATIVE ANALYST POSITION

  • Strong critical thinking, problem-solving, analytical and communication skills
  • Knowledge and/or interest in learning about property tax concepts
  • Experience using the City’s financial systems, such as PeopleSoft, FLEX, Oracle Business Intelligence, and FAMIS
  • Knowledge of accounting methods and standards (GASB, GAAP)

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carlos Benitez, by telephone at 415-554-7530, or by email at Carlos.Benitez@sfgov.org.

Selection Plan

Evaluation of Applications:The selection process will include evaluation of applications in relation to minimum and desirable qualifications. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the selection process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference


Issued:  September 21, 2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 088762
CON/ CB/ 415-554-7530

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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