1823 Senior Administrative Analyst, Emergency & Exec Reporting

Recruitment #PEX-1823-083774

Introduction

Emergency Preparedness & Executive Reporting Analyst
City Job Class:  1823 Senior Administrative Analyst

CONTROLLER'S OFFICE

Administration Division

This announcement has been clerically amended to update the application deadline.  The application deadline has been extended for additional recruitment purposes.  Previous applicants need not re-apply.  

 

The Office of the Controller serves as the City and County of San Francisco’s (City) lead agency in fostering, coordinating and managing the Finance & Administration Section of the City’s emergency management organization. The Finance & Administration Section’s scope of authority and areas of responsibility include disaster financial policy, payroll and timekeeping, cost accounting, compensation and claims, and financial reporting and cost recovery.  Related areas of responsibility include sustaining the City's financial operations and systems when impacted in a disaster.  Accordingly, the Controller's Office performs a broad range of planning, training, and exercise duties to prepare the City's financial, payroll and other administrative staff on disaster-related topics and issues.

This position works with the Deputy Controller and Controller's Office Emergency Management Team performing  a variety of financial, analytical, outreach and change management tasks and projects, including preparing the Controller’s Office as well as other City financial and administrative staff for our critical role in supporting Citywide Emergency Response and Recovery.

Under general administrative supervision, this position supports emergency preparedness, response and recovery duties as well as senior-level, Controller’s Office management support functions.  During times of emergency response and recovery, up to 100% of this position’s time may be dedicated to emergency functions and procedures.  Whereas, during regular work hours, up to 50% of the time will be dedicated to emergency preparedness, with the remainder being dedicated to the development, implementation and operations of various Controller’s Office programs and projects.  This may include conducting  complex and time-sensitive analytical work in areas such as fiscal and economic impact analysis, communications and reporting concerning public information requests, for information and policy analysis, report writing, critical outreach and general management support. This position also exercises responsibility for the department’s Disaster Services Worker readiness and related programs.  

 

Financial, Contractual and Policy Analysis & Support Essential Duties:

  • Researches, analyzes and makes policy recommendation on special projects or highly visible public issues; responds to informational requests, including those of a highly sensitive nature, and may represent the department to other city officials, outside agencies and the public; acts as executive management assistant to the Deputy Controller and provides complex administrative analyses, reporting and presentations support to both the Deputy Controller and Controller.
  • Plans and performs detailed analyses and may include financial, economic, policy and administrative project work, including the summary of findings and results in both written reports and oral presentations.
  • Analyzes existing and proposed administrative policies and procedures as well as organizational problems; conducts difficult and detailed studies; identifies administrative problems, determines methods of analysis, and identifies trends.
  • Prepares and presents responses to public information requests and surveys, policy reports with recommendations and appropriate justification based on research and surveys, and may coordinate the implementation of new systems and/or procedures.
  • Plans, schedules, and staffs administrative hearings, including penalty citation and payment offset appeal hearings.
  • Performs other duties as assigned.

Emergency Management Essential Duties:

  • Supports the Emergency Management Team with planning and developing various elements of the Emergency Operations Center's (EOC's) Finance and Administration Section, Controller's Office departmental operations center (DOC), and departmental Finance and Administration Sections. 
  • Assist in developing and conducting comprehensive, finance and administration-related Preparedness, Response and Recovery activities for the City, including trainings, exercises and execution.
  • Assist with cost-recovery, financial systems recovery, and long-term recovery planning; develop and maintain the department’s policies, procedures, checklists, and work flows to correspond and complement citywide disaster finance-related efforts and activities.
  • May act as a liaison with the Department of Emergency Management (DEM), other City Departments, and other partner agencies to coordinate finance and administration-related training, citywide emergency planning and management efforts to ensure finance and administration best practices and FEMA compliance.
  • Ensure posting and maintenance of all relevant finance-related emergency planning and management documents and information on SharePoint, and when applicable the Controller’s website, including SF Prepared.
  • Performs other duties as assigned.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

 

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

 

Desirable Qualifications:

  • One (1) year of Disaster/Emergency Planning Experience, particularly experience with Finance & Administration Section responsibilities and activities.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Vicente Centeno, by telephone at 415-554-7605, or by email at Vicente.Centeno@sfgov.org

Selection Procedures

Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process.  Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. 

Verification:  Applicants will be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Permanent-Exempt (PEX) Appointment. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer. This appointment has a maximum duration of up to three (3) years.

Recruitment Type: PEX

Issued: 01/31/2019

Amended: 2/20/2019

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID Number: PEX-1823-083774

CON/VC/(415) 554-7506


Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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