1822 - Administrative Analyst

Recruitment #PEX-1822-102920

Introduction


San Francisco’s vision for a Better Market Street is a comprehensive program to reconstruct the City’s premier cultural, civic and commercial corridor and the region’s most important transit street from Octavia Boulevard to Steuart Street, including changes to roadway configuration; traffic signals; surface transit, including transit-only lanes, stop spacing, operations, stop location, stop characteristics and infrastructure; a dedicated bicycle lane; pedestrian facilities; streetscapes including paving, trees and lighting; private vehicle restrictions; commercial and passenger loading; parking; and municipal utilities. San Francisco Public Works is leading a multi-agency team to remake our busiest pedestrian street, busiest bicycle thoroughfare and busiest transit corridor, making it easier and safer for people to get around and creating a vibrant and inclusive destination where people want to live, work and visit.

Appointment Type:
Permanent Exempt (PEX) full-time, up to 36 months. This position is exempt from Civil Service rules pursuant to San Francisco Charter Section 10.104 and serves at the discretion of Appointing Officer. Appointee must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment.

Position Description:
The Administrative Analyst will be leading the administrative and budget support for the delivery of the $604 million Better Market Street program in San Francisco Public Works’ Bureau of Project Management. The Administrative Analyst will perform difficult and detailed professional-level financial and analytical work in a variety of functional areas, including: budget development, administration and monitoring; tracking labor and non-labor expenditures; complex financial/fiscal analysis and reporting; legislative analysis; grant development, administration, monitoring, and reporting; development of contractual agreements and MOUs; and contract procurement, administration and monitoring.

Typical Duties:
Under general direction of the Better Market Street Project Manager, the Administrative Analyst will be the analyst for the Better Market Street Program, performing difficult and detailed professional-level financial and analytical work in a variety of functional areas, including budget development, cash flows and resource planning; preparing detailed budget modifications, and submitting budget requests and grant applications; analyzing and monitoring budget expenditures; updating a funding plan with multiple federal, state and local sources and complex time constraints as additional funds become available; assisting in obtaining program funding and grants; compiling information and drafting reports related to budget and resource planning issues; working with accountants to ensure timely use of funds; managing expenditures to ensure compliance with funding restrictions; tracking compliance with federal, state and local funding requirements; managing records, filling out regulatory forms and producing necessary reports; monitoring federal, state, and local transportation legislation and proposals; preparing spreadsheets, pivot tables, presentations and fact sheets summarizing budget, expenditure and performance data; drafting Memorandums of Understanding (MOUs) and agreements with other public agencies; updating and tracking complex cost share agreements; developing Request For Qualifications (“RFQs”) and Request For Proposals (“RFPs”); coordinating and administering procurement of professional service and other contracts; reviewing, tracking and submitting invoices for professional services and other contracts; drafting contract modifications and closeouts; performing bid reviews and analysis for construction contracts; obtaining Civil Service Commission approvals; ensuring compliance with Contract Monitoring Division (CMD) procedures; assisting in preparing documentation required to obtain necessary approvals from the Mayor’s Office, Board of Supervisors, and other agencies, commissions and boards as needed.

Ideal Candidate:
The Ideal candidate is a proven leader with excellent interpersonal skills and the ability to interact effectively with a variety of professionals in the City.

The candidate will have:

  • Excellent written and oral communication skills;
  • Strong analytical and research skills;
  • Ability to work independently and balance multiple projects and priorities;
  • Strong proficiency with Microsoft applications particularly Excel, PowerPoint and Word
  • Strong data analysis skills including use of pivot tables and complex Microsoft Excel formulas; 
  • Familiarity with database systems
  • Familiarity with financial information systems and knowledge of basic accounting

Minimum Qualifications

  1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR
  2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR
  3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
  4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

  1. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.
  2. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Matthan Churchill, by telephone at 415-554-6065, or by email at matthan.churchill@sfgov.org.

Selection Procedures

Application Screening: Application materials will be screened for relevant qualifying experience. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process. Only those applicants who most closely meet the needs of the Department will be invited to participate in the interview process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference

Issued: 4/27/2020
Micki Callahan
Human Resources Director
Department of Human Resources Recruitment
ID Number: PEX-1822-102920
GSA Public Works / MC / 415.554.6065

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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