1822 Administrative Analyst

Recruitment #PEX-1822-093940

Introduction

LOCATION: City College of San Francisco, Ocean Campus, 50 Frida Kahlo Way.

CONTACT (for information regarding position): Darryl Dieter, Director of Research, Office of Research and Planning, (415) 239-3743, ddieter@ccsf.edu.

APPOINTMENT TYPE:  Permanent exempt. Exempt employees are considered “at will” and serve at the discretion of the appointing officer. This position is grant funded and funding is reviewed on a yearly basis. Hours are subject to change after appointment dependent upon grant status.

WORK SCHEDULE:  One (1) Full-time, 40 hours/week, full year position.

POSITION DESCRIPTION:

Under the direction of the Director of Research, the Administrative Analyst will be responsible for performing detailed analyses of credit and noncredit operations at City College of San Francisco, including educational programs, student services, grants, initiatives, and administrative operations.

EXAMPLES OF DUTIES:

1. Conducts studies on student progress, success, and achievement to inform program planning and modification of services, and to support grant development. Such studies may involve both quantitative and qualitative research methods including statistical analyses, survey research, focus groups, and cost-revenue analysis.

2. Supports the College’s planning and budgeting system by providing analysis, reports, and recommendations to inform planning and budgeting decisions.

3. Assists in the review and maintenance of the College’s data reporting system and facilitates the use of these systems by decision makers throughout the college to improve institutional effectiveness.

4. Analyzes and reports on trends in enrollments, student achievement, and other organizational indicators of institutional effectiveness.

5. Compiles data for state-and federally-mandated accountability reporting, as well as grant reporting.

6. Performs other related duties as assigned.

DESIRABLE QUALIFICATIONS:

1. Demonstrated skills in creating, combining, and analyzing datasets using SQL, SPSS, R, or other programming languages and statistical packages.

2. Course work in research methods, both quantitative and qualitative in nature.

3. Experience conveying research findings in written reports including tabular and graphical presentations.

4. Knowledge of research and planning issues within post-secondary institutions.

5. Experience working within a diverse environment.

 

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

NOTE: Work experience with the District as a College Work Study student or Lab Aide (3591) Classification will not be considered or applied as qualifying experience.

How To Apply

To be considered a candidate for this position, an online application must be submitted on City College of Francisco's website (http://jobs.ccsf.edu/postings/3660) along with the following materials. Substitution of required documents is not permitted.

1. Completion of online application. Start process by clicking on the “Apply for this Position” button at the top of this page;                                   AND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above;          AND

3. A current resume summarizing educational background and related work experience; AND

4. Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 487-2446 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

 

Employees who are current, Permanent-Exempt, Full-time, Full year in Class 1822 Administrative Analyst with City College of San Francisco qualifies to be considered as an internal transfer candidate. Internal Transfer applicants must submit an applications according to the application procedure identified above, AND indicate on the letter of interest that they are applying as an internal transfer candidate.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 
Issued:  January 31, 2019
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1822-093940
CCD/ ER / (415) 241-2252

Benefits

New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).


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