Senior Account Clerk

Recruitment #PEX-1632-086139



(Re-posted for additional recruitment, previous applicants need not re-apply.)

Appointment Type:  Permanent-exempt.  Exempt employees are considered "at will" and serve at the discretion of the appointing officer. 

Work Schedule/Load:  One (1) full-time (40 hrs. a week), full year (260 working days) positions.

Location:  Workforce & Economic Development, Evans Center, Downtown Center and/or other locations as required.

Contact person:  Jenny Tran, (415) 550-4492

Position Description:  Under general supervision of the Associate Vice Chancellor of Workforce and Economic Development, the Senior Account Clerk performs complex grant bookkeeping, payroll, and financial recordkeeping operations as it relates to varied grant funded accounting systems.  Creates and manages complex spreadsheets and budgets for multiple grants.  Works closely with clerical, contract, and technical staff.  Interprets, enforces, and carries out existing policies and procedures relative to grant financial record keeping activities; makes regular contacts with other departmental personnel and the general public in connection with bookkeeping, payroll and financial operations; prepares and maintains a variety of complex financial and bookkeeping records, and reports; posts, adjusts and balances entries to ledgers; verifies the correctness of accounting and payroll documents; responds to inquiries and provides financial information; organizes and files source documents; performs operations involving automated accounting systems and spreadsheet programs and performs related duties as required.

Examples of Duties: 

1.  Prepares regular reports to funding sources.

2.  Prepares travel and purchases requisitions.

3.  Performs difficult bookkeeping, payroll, and financial recordkeeping operations within complex accounting systems in order to ensure accurate grant balances and available budgeted funds.

4.  Develops and maintains systems for preparation and review of budgetary controls for all grant accounts in conjunction with the use of Banner. 

5.  Posts, adjusts and balances entries to subsidiary ledgers by searching out details and reconciling account and payroll discrepancies.

6.  Develops and maintains a system for generating personnel, financial and other records and reports and supporting documentation.  Performs a variety of research and reporting actions.

7.  Acts as a liaison between the Office/Campus/School and District Business Office, Grant Administrators, and other offices/agencies as needed.

8.  Verifies correctness of accounting documents by comparing postings to source documents and checking calculations for accuracy.

9.  Responds to inquiries and provides financial information to other units, grantees, individuals and the general public, regarding the status of accounts, payments issuance of checks and availability of balances by extracting information from documents and answering questions.

10.  Organizes and files source documents according to accepted practice.

11.  Performs tasks in software related to accounting, including databases, automated accounting systems, spreadsheets and word processing.

12.  Calculates encumbered balances of blanket purchase orders and contact orders to ensure that funds are available for payments.

13.  Identifies discrepancies between departmental records and the College's accounting system. 1

4.  Assists in the compilation of financial data for accounting and financial purposes.

15.  Prepares accounting documents including requisitions for purchase orders, journal entries, encumbrances and payment documents.

16.  Performs mathematical calculations such as addition, subtraction, multiplication, and division in order to arrive at correct balances when working on financial and accounting re ports such as cost records, contracts, and MOU's.

17.  Reconciles revolving fund balances.

18.  Prepares basic financial schedules and reports using spreadsheet programs such as Excel.

19.  May direct the work of a small clerical staff.

20.  Perform related duties as required.

Minimum Qualifications

1.  Eighteen (18) months (equivalent to 3,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping and/or financial record keeping.  Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts.

Substitution of Experience:

Fifteen (15) semester units (or equivalent quarter units) coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.

Note:  Work experience with the District as a College Work Study (CWS) Student or Lab Aide (3591 Classification) will not be considered or applied as qualifying experience.


Desirable Qualifications:

1.  Bachelor's degree in Business Administration, major in Accounting.

2.  Knowledge of CCSF Board Resolution and contract procedures.

3.  Experience preparing reports to funding agencies.

4.  Experience with various software programs, such as WORD, Adobe Acrobat, Excel, Powerpoint, BANNER, and Access.

5.  Knowledge of working with grants and outside agencies, financial and payroll recording keeping and elementary accounting methods such as posting, adjusting, balancing, reconciling and single-entry bookkeeping; office clerical procedures such as filing, coding, indexing and proofreading accounting.

6.  Demonstrated ability to communicate effectively both orally and in writing.

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

How To Apply

Applications for City College of San Francisco jobs are only accepted through an online process. Visit         to register an account (if you have not already done so) and begin the application process.

            Select “Apply” and read and acknowledge the information

  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Linda K. Kaholo by telephone at 415/241-2211, or by email at


Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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