0953 Chief Financial Officer (CFO)

Dep Dir III

Recruitment #PEX-0953-093764

Introduction

Applicants are encouraged to apply immediately as this recruitment may close at any time but not earlier than February 21, 2019. 

This announcement has been updated to adjust the minimum qualifications and supplemental questionnaires. 

Position:

The City and County of San Francisco, Department of Technology (DT), is recruiting for a Deputy Director III in the position of Chief Financial Officer (CFO).  At a time when technology is so important to business operations in the City, the Department of Technology is seeking a CFO to serve as the financial authority in the Department, ensuring the integrity of fiscal data and modeling transparency and accountability, as well as, providing leadership and advocacy for technology efficiencies, business value and innovative process improvement.


The Department of Technology is the centralized technology services provider within San Francisco City & County government, delivering technology infrastructure and services to approximately 33,000 employees and 800,000 citizens.  The department has an annual operating budget of over $130M and contains over 260 employees. Core service areas include: Technology Infrastructure & Operations, Technology Service Delivery & Project Management Office, Cyber Security & Risk Office, Public Safety Systems & Wiring, Enterprise Applications, Financial Management, Policy & Governance, and Public Communications.


The CFO reports to the DT Executive Director and must know accounting and financial reporting - that is a given; however, the duties will be much broader. The DT CFO will understand the operations of the City, technology in general and how a financial system interrelates with operations. The CFO is responsible for financial management of large capital projects, enterprise technology contracts, fair and transparent cost allocation and compliance with City policy.  With in-depth knowledge of budgeting and business funding, the CFO will manage cash flow as well as business risks - both financial and non-financial - and know how to mitigate those risks. The CFO provides a strategic point of view, ability to see the big picture and can articulate the benefits of technology. The CFO must be able to make decisions and effectively communicate the Department’s initiatives.


The CFO is the principal fiscal officer for the Department overseeing the planning, development, preparation, final review and implementation of the Department's annual budget in excess of $130 million. The CFO is responsible for oversight of the Department's accounting, budgeting, payroll, procurement, facility management, human resources, quality assurance and internal control, and records management.. The CFO also monitors the organizational structure, service levels, cost allocation, rate calculations, and DT’s Capital and Committee on Information Technology (COIT) investments. The CFO develops the processes, reports and guidelines needed to build and maintain the financial health of the Department and ensures the Department's financial reports meet legal and regulatory requirements to protect the City from claims of fraud. The CFO directs and coaches the work of the Finance Division and adopts employee engagement best practices.


 

Essential Job Duties and Functions:

  • Serves as the liaison to the Mayor's Budget Office, Board of Supervisors, Controller's Office, GSA CFO, other departments/agencies, with regards to Department financial concerns.
  • Prepares and drafts reports and responses for the Department before Agencies, Commissions, Board of Supervisors, Mayor's Office, attorneys and others.
  • Directs the financial and facilities management and human resources for the Department.
  • Oversees the development and implementation of budget and financial systems and related systems.
  • Provides financial leadership and support to the Department's operations; monitors, advises, and directs on policy, administrative and fiscal matters affecting the Department. 
  • Provides critical planning and clear communication on the financial health of the organization and current fiscal status of the Department of Technology including the short-and long-term financial challenges for the Department, recommending solutions to meeting those challenges and/or alternatives to overcome those challenges.
  • Works closely with DT leadership to share financial status, collaboratively solves problems, champions new initiatives and delivers excellent customer service internally and externally. Serves as a consultant to other staff members on matters which fall within area(s) of expertise and/or area(s) of responsibility.
  • Works at an Executive level in collaboration with Office of Contract Administration, Real Estate, City Administrator’s Office, Controller’s Office and all DT customer departments to manage and administer efficient, effective and economical technology procurements and projects.
  • Responsible for the Department's annual budget, capital project plans, COIT plans, financial plans, financial analysis, supplemental appropriations, grant awards, participation in bond authorizations & sales, and oversees documentation of pro bono revenue and other special revenue and invoicing needs. 
  • Responsible for purchasing transactions, payment/disbursement processing collection of revenues, construction/professional service contract strategies and administration, payroll analysis/error correction, job order processing and MOUs, financial systems development and maintenance, and coordination of audits.
  • Responsible for all financial reporting that the Department is obliged to produce for the City and County of San Francisco, State and Federal agencies, other agencies/institutions, as well as, integrated reporting to share SLA, Cost, Usage and contract information with each department in a dashboard.
  • Responsible for developing, validating and administering the DT cost allocation model, Service Level Agreements and rate calculations for the various Department services and ensures the model is simple, transparent, and accurate.  The model should evolve and adjust to the different types of services and should be comparable to external service offerings.
  • Responsible for facilities management which includes a warehouse, a fleet of vehicles, three office locations and multiple data centers.  The CFO is responsible for ensuring facilities are maintained and safe, the warehouse is managed with controls and tracking of inventory, fleet use is optimized, and DT assets and inventories are proactively tracked and managed.
  • Responsible for the records management for the Department including all agreements, contracts, business documents, emails, communications and historical records in compliance in California State records retention rules.  Leads the Department to become a “paperless” organization.
  • Responsible for the administration of human resource functions including absences, discipline, performance improvement, and recruitment.
  • Develops and leads communicating financial resources, budget allocation and usage and financial projects to Department of Technology customers.  Proactively supports and expands the Tech Procurement Information Sharing Forum.
  • Responsible for energizing the Finance Division and developing a culture of high performance and continuous improvement that values learning and commitment to high quality, efficiency and employee engagement.

 

Job Type:

The Permanent Exempt- Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer. 

 

Nature of Work: 

This position requires the CFO to be available after hours, 7 days a week including holidays, to respond to emergency requests and issues.

 

Work Location:

Incumbent will conduct the majority of work at the Department of Technology, 1 South Van Ness, San Francisco, CA. However, there may be situations where the incumbent will be required to work at other sites throughout the City of San Francisco as necessary.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education: 

Possession of an Baccalaureate Degree in finance, accounting, business administration or a closely related field from an accredited college or university; AND

 

Experience: 

  • Six (6) years of executive/director and/or senior level management experience in accounting or fiscal operations; AND
  • Six (6) years of supervisory experience


Special Requirements:

  • Possession of a valid California Drivers’ License.
  • Criminal Justice Information Services (CJIS) Security Clearance may be required. (See Security Clearances and Background Investigations below) 
  • Please be informed that the Department of Technology will not sponsor immigration Visa applications/transfers.

Highly Desirable Qualifications:

  • MBA in Accounting or Finance and the Certified Public Accountant or Certified Management Accountant designations.
  • Knowledge of technology, systems and technology procurement.
  • Knowledge of governmental fund accounting principles and practices.
  • Experience with data analytics and reporting to support business and process improvement.
  • Experience and strong knowledge of the PeopleSoft Financial Management system.
  • Administration, managerial, problem solving and planning experience with significant day­to-day operating responsibilities in a public or nonprofit organization of complex and significant size and scope.
  • Strong written and oral communicator with excellent presentation and organizational skills.
  • Demonstrates executive leadership and management experience in finance, budget, and procurement. 
  • CFO must be philosophically aligned with the executive management goals and objectives and to be able to clearly articulate these to a broad range of audiences on a wide range of topics.
  • Ability to operate as an effective tactical as well as strategic thinker.
  • Creative management and planning expertise to adhere to complex financial constraints and increasing regulatory requirements from Federal, State, and local governments. 
  • Strong professional ethics and accountability. 
  • Knowledge of and ability to ensure compliance with all relevant laws, regulations, and policies.

 

Note:

1. Medical Testing: Prior to appointment, eligible candidates must successfully pass the TB testing process.

2. Security Clearances & Background Investigations: Positions in this classification may require that successful candidates who become eligible for appointment may be required to go through a background investigation to determine the candidate’s suitability for employment in this classification. Factors considered in the investigation may include employment history, use of illegal/controlled substances. Reasons for rejection based on this investigation may include, but not limited to: applicable convictions, repeated or serious violations of the law, inability to accept supervision, inability to follow rules and regulations, falsification of application materials and/or other relevant factors. Failure to obtain and maintain security clearance may be basis for termination. 

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Ryan Lim, by telephone at 652-628-5165, or by email at ryan.lim@sfdpw.org.

Selection Procedures

Supplemental Questionnaire (Qualifying and Informational):
Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application. It is essential that applicants provide complete information in identifying their education, experience, training and licensure, consistent with the information provided on their application. The supplemental questionnaire will be used to evaluate whether applicants meet the minimum qualifications. The Questionnaire will also be used to assess the applicant's knowledge, skills, and abilities as they relate to the this position. Applicants must also complete the official application. The information in the supplemental questionnaire will not be scored and is collected for informational purposes.

The Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456


THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
  • Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Requests:


General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. Please be informed that the Department of Technology will not sponsor visa applications/transfers.


Issued: February 6, 2018
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-0953-093764
DT/RL/628-652-5165

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.



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