0922-Manager I (Director of Grants and Contracts)

Recruitment #PEX-0922-081630

Introduction

The Office of Economic and Workforce Development (OEWD) provides city-wide leadership for economic development, business attraction and retention, neighborhood commercial revitalization, workforce development and public/private real estate development. OEWD’s programs are responsible for strengthening San Francisco’s many diverse neighborhoods and commercial corridors, creating a business climate where companies can grow and prosper, and ensuring a continually high quality of life for all San Franciscans. This position is a key member of the Finance and Administration Division that manages the contract processes necessary to support the programs of the Office of Economic and Workforce Development.

Position Description:

The Director of Grants and Contracts conducts and participates in complex job duties which include, but are not limited to:

• Managing the Contracts and Grants Team to set strategic vision and ensure function as an independent and objective body to implement, improve, and update processes related to the execution of agreements and compliance with applicable laws and regulations.

• Overseeing the development and administration of contracting policies, procedures, programs, and relevant information systems/online portals.

• Developing, reviewing and executing grant and contract agreements that are consistent with federal, state, and local funding requirements.

• Working collaboratively with the City Attorney’s Office, the Office of Contract Administration and other relevant City Departments to ensure that contracts and grants comply with applicable laws and regulations.

• Managing review of contract and grant invoicing, accounting, and reporting to ensure contractor/grantee compliance with federal, state, local and private funding sources.

• Managing the timely and accurate payment of contract/grant invoices and related documents for the agency contractors/grantees, vendors and other City Departments.

• Leading contract and grant recordkeeping and inquiries according to federal, state, and local requirements.

• Creating, preparing, and analyzing data reporting related to effective management of grant/contract portfolio.

• Providing technical assistance to grantees, contractors, and vendors on funding requirements and compliance specifically focused on fiscal operations and budgeting that is consistent with federal, state, and local requirements.

• Providing technical assistance to grantees, contractors, and vendors on the Department’s online portals for procurement and invoice submission.

• Overseeing formal procurement actions (Requests for Proposals, Requests for Information, Requests for Qualifications, etc.) to ensure compliance with applicable regulations.

• Providing direction to program staff, administrative staff, Managers, Directors, vendors, contractors and stakeholders related to procurement actions, including the development of documents, management of the process through successful completion, and the archiving of documentation related to each procurement action.

• Leading continuous, professional and effective communication between line staff, Managers, Directors, vendors, contractors and stakeholders related to contract activities.

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university in one of the following fields: public policy, public or business administration, urban planning, social work, education, finance or criminal justice AND three (3) year of administrative/professional experience in workforce development, policy analysis, community development, housing and/or housing development, finance, education or social work; OR

2. Possession of a Master's degree or Juris Doctor degree from an accredited college or university in public policy, public or business administration, urban planning, government, social work, education, finance or criminal justice AND two (2) years of administrative/professional experience in workforce development, policy analysis, community development, housing and/or housing development, finance, education or social work;

Desirable Qualifications:

• Juris Doctorate or Master’s degree in a related field, such as finance, business administration, public policy, or public administration

• Supervisory experience in the review, development and execution of contractual and/or grant agreements.

• Experience in developing requirements for and implementing procurement and/or invoicing information systems.

• Experience with federal and state funded procurement policies, practices, and requirements.

• Understanding of Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Please upload a Resume AND Cover letter as ONE attachment.  Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the Chief People Officer, Anabel Simonelli-Kupelian, by telephone at 415-554-6657, or by email at anabel.simonelli@sfgov.org.

 

Selection Procedures

Appointment Type: Permanent-Exempt (PEX) Appointment.

This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

Applications will be screened for relevant qualifying experience and education. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to continue on in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the process.

 

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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