9772 Community Development Specialist

Program Specialist

Recruitment #PBT-9772-093826


This is a Position Based Test conducted in accordance with Civil Service Commission Rule 111A.

The San Francisco Department of Children, Youth and Their Families (DCYF) brings together City government, schools, and community-based organizations to help our city’s children and youth, birth to age 24, and their families lead lives full of opportunity and happiness. We strive to make San Francisco a great place to grow up, and this requires resources, community engagement, collaboration, coordination, and creativity. Through our work we help children and youth to: be healthy; succeed in school and prepare for the future; engage in positive activities when school is out; contribute to the growth, development and vitality of San Francisco and live in safe and supported communities.

DCYF supports children and youth in every one of San Francisco's neighborhoods and districts with strategic funding to community-based organizations. The primary areas of DCYF funding are Early Care and Education; Out of School Time; Educational Supports; Enrichment, Leadership and Skill Building; Justice Services; Youth Workforce Development, Mentorship; Emotional Well-Being and Family Empowerment. Our investments are equitable and holistic, offering avenues to enhance learning, while simultaneously creating healthy family and community environments to support individual growth. Please visit our website at www.dcyf.org for more information.

Position Description:

Under the general supervision of the Funding Team Managers, this position serves as Program Specialist in the Department of Children, Youth and Their Families (DCYF).

The Program Specialist performs duties requiring a high degree of independent judgment on the tasks of developing and managing grant agreements and monitoring assigned grants for programmatic quality and compliance with funding requirements in the Service Areas of Out of School Time (OST), Educational Supports. Justice Services, Enrichment, Leadership and Skill Building (ELS), Youth Workforce Development (YWD) and other child and youth support services. The grants assigned to this position provide new and expanded services to children, youth, disconnected transitional age youth (TAY) and their families.

The Program Specialist also supports the department’s planning activities mandated by Proposition C, the Children and Families First Initiative.

Essential Job Duties and Responsibilities:

The position will perform the following essential job duties and responsibilities:
• Act as primary point of contact for grantees, assisting them with work plan development, invoicing, contracting and compliance.
• Visit programs to assess quality. Provide light technical assistance and troubleshooting. Coordinate with other Program Specialists, Evaluation Analysts, and Contracts Specialists to develop technical assistance plans.
• Participate in strategy development and refinement processes by providing relevant information gathered from grantees and the community that can be used to develop new and refine existing funding strategies and Request for Proposals (RFP).
• Participate in strategy implementation by developing funding requirements, coordinating connections between grantees within a strategy as needed, and convening grantees.
• Participate in RFP decision making process by reading and scoring proposals, discussing potential funding decisions, and providing critical information about program and agency capacity, performance and experience.
• Provide input at meetings with Community Based Organizations, other City departments, and private agencies to support the implementation of programs and projects, represent the department at assigned community events and develop strong working relationships with contracting agencies

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

2. Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND one (1) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

3. Possession of a Master's degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; OR

4.Possession of a Ph.D. or Juris Doctor degree from an accredited college or university.

SUBSTITUTION:   Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice and/or elections related work may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis.

Special Conditions: Candidates must possess the two (2) special conditions listed below.  This experience can be gained concurrently.

1. One year (12 months) of professional experience performing programmatic assessment of children and youth programs.  AND
2. Six (6) months of experience in community development in the area of children, youth, and families that includes experience with the development, implementation, monitoring, and support of programs and services that focus on strengthening families; early care and education; prevention and early intervention; health and well-being; youth workforce development and empowerment; out of school time; violence response and truancy prevention; and community building with a focus on children, youth, and their families.

The above minimum qualifications reflect a special condition associated with the position to be filled.   They may differ from the standard minimum qualifications associated with this classification.  Verification of the two (2) special conditions will be required at the time of hire.

Desirable Qualifications:   The desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hire.

• Strong ability to work with, communicate with and relate with an array of stakeholders from youth to service providers to parents to elected officials to administrators.
• Comprehensive knowledge of youth development, principles, and practices; and youth organizations throughout San Francisco.
• Experience interacting effectively with San Francisco's diverse communities.
• Excellent writing and communication skills.
• Professional experience working with programs that promote positive youth development outcomes including afterschool programs, workforce development programs, health and well-being; nutrition education and development; violence prevention and intervention programs, teen leadership and empowerment programs, transitional age youth services, and behavior health services.
• Knowledge of effective practices in nonprofit management and strong understanding of community-based organizations.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
• Select the desired job announcement.
• Select “Apply” and read and acknowledge the information.
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
• Follow instructions on the screen.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by e-mail about this announcement and, therefore, it is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date.  Also, applicants must ensure that e-mail from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, and first5sf.org).

Applicants will receive a confirmation e-mail that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation e-mail for their records. Failure to receive this e-mail means that the online application was not submitted or received.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Your application and any attachments to the application submitted at the time of filing must be complete and accurate including the details on your experience, education, training, and other information that qualifies you for this recruitment.
Failure to submit a complete and accurate application at the time of filing may result in your ineligibility and/or disqualification for this recruitment, or inability to receive full credit for scoring purposes.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applicants are advised to keep copies of all documents submitted.  Submitted documents become a part of the recruitment process and will not be returned.  The department may require applicants to present additional material.

If you have any questions regarding this recruitment or application process, please contact Gilda Cassanego at Gilda.Cassanego@sfgov.org or (415) 557-4859.

Selection Plan

Minimum Qualification Supplemental Questionnaire: Candidates will be prompted to complete a Minimum Qualification Supplemental Questionnaire as part of the online employment application. This questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position, and will be used to evaluate if the applicant possesses the required minimum qualifications and special conditions.  It is essential that applicants provide complete information in identifying their education, experience and training. Applicants must also complete the official application and exam questions.

Screening of Application: On-line employment applications will be screened for relevant qualifying experience and education in relation to the minimum qualifications including the experience described in the two (2) special conditions.   Additional mechanisms may be implemented in order to determine candidate’s qualifications. 

Exam Questions - Supplemental Questionnaire: Weight - 100%:    Applicants will be prompted to complete the Exam Questions - Supplemental Questionnaire during the on-line application process.  There are three (3)  questions.

All statements made on the application and supplemental questionnaires are subject to verification.  Failure to submit a supplemental questionnaire with the application by the filing deadline may result in disqualification from the examination process. 

Candidates’ responses on the supplemental questionnaire will be reviewed and ranked to determine their relative knowledge, skills and abilities in job-related areas which may include, but not be limited to:   Knowledge of the principles and practices of community development programs including a working knowledge of the goals and objectives of grant-funded community  development programs, and the activities of community-based organizations in implementing these programs; relevant Federal, State, and local laws governing community development programs; local government financial, legislative, and administrative structure and requirements of various City entities involved in negotiating grant agreements and contracts, ensuring contract compliance, and preparing funding recommendations for grant-funded programs in the community; and basic research methods and techniques utilized for gathering, analyzing, and presenting data and preparing reports. Ability to analyze and make recommendations regarding the viability of proposed projects and program activities. Human Relations ability. Oral Communication ability.  Written Communication ability. Computer Usage ability. 

This information will be used to evaluate and rank qualified candidates on the eligible list.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Certification: The certification rule for the eligible list resulting from this examination is Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.
Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Verification of Experience and/or Education:  Applicants may be required to submit verification of qualifying education and experience at any point in the application, and/or departmental selection process. 

When requested, all applicants must submit verification of qualifying education and experience. Verification of qualifying education and experience, when requested, must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s classification will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rule 110.9.1.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. 

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement explaining the reason for the request for waiver.  Waiver requests will not be automatically granted, but will be considered on a case-by-case basis. 

Failure to submit required verification or request for waiver when requested may result in the rejection of the application.

Information on how to verify educational requirements, including verifying foreign education credits or degree equivalency, an be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.  For additional information regarding verification, refer to http://www.sfdhr.org/index.aspx?page=20#verification .

Notes:  Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Terms of Announcement:  Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Requests:   Applicants with disabilities who meet the minimum eligibility requirements of a job announcement can find information on requesting a reasonable ADA accommodation at:  https://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Veterans Preference: Information regarding requests for Veterans Preference can be found at:

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at https://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:  Applicants are encouraged to keep copies of all documents submitted. Submitted documents become a permanent part of the exam records and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work:  All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
Position Based Testing:  More information about position based testing can be obtained at: http://sfdhr.org/information-about-hiring-process#positionbasedtesting
Seniority Credit in Promotional Exams:  Information regarding seniority credit can be found at: https://sfdhr.org/information-about-hiring-process#senioritycredit

Exam Type: Combined Promotive and Entrance (CPE)
Issued:  February 1, 2019
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-9772-093826


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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