9395 Property Manager, Port

Recruitment #PBT-9395-090861

Introduction

This is a Position Based Test conducted in accordance with Civil Service Commission Rule 111A.

 

The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port’s jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter’s Point in the southern part of San Francisco, to Fisherman’s Wharf in the northern part of the City.

 

The Port’s diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, ship repair, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise-shipping. With some of the most modern and flexible shipping-terminal facilities on the West Coast, as well as naturally deep water, the Port can handle just about any type of cargo, including containers, break-bulk, neo-bulk, automobiles, and project cargoes.

 

The Port of San Francisco has many internationally recognized landmarks such as Fisherman’s Wharf, Pier 39, the Exploratorium, the Ferry Building and AT&T Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.

 

POSITION DESCRIPTION

Under general direction, the Port Property Manager, implements programs for management, leasing and rental of Port land and buildings for retail, commercial and industrial tenants.  Position responsibilities may include an assignment specific to leasing activities only or a combination of leasing, special events coordination and property management duties.

 

The essential functions of this position include: managing assigned Port property including inspecting leased space to determine if property is maintained in accordance with the lease; inspecting properties by physically visiting rental sites on a regular basis in order to determine maintenance and repair needs, and ensuring conformance with lease agreements; negotiating leases, contracts, agreements and permits with prospective and current tenants in accordance within the parameters of established Port policies and practices, legal restrictions and market conditions in order to maximize the potential income of the Port; drafting leases, rental agreements and other documents in conformance with established policies and practices for review and approval of Port management and legal counsel in order to ensure that all agreements between tenants and the Port are clearly stated. 

 

The Property Manager also responds to and evaluates requests from tenants for repairs, improvements and modifications to existing leases in order to establish and maintain cooperative relationships with Port tenants while protecting the Port’s interests; coordinates with the Port’s Maintenance Department to schedule repairs and improvements to common areas and leased space by initiating work orders, facilitating building permits and acting as liaison between tenants and inspectors, etc. in order to prepare space for new tenancies or to resolve maintenance and repair issues.

 

The Property Manager markets Port commercial, industrial and retail properties in accordance with Real Estate Division goals in order to maximize the value and utilization of the Port’s assets; conducts market and feasibility studies related to marketing operations of retail, commercial and industrial property in order to provide current accurate information to be used in management’s evaluation and appraisal of proposed projects; and maintains accurate property management records by writing lease abstracts to document highlights of leases for the Port’s file and drafting reports documenting events, occurrences, agreements, and understandings in regard to tenant issues; as well as marketing Port properties for location filming, special events, and parking; operating a Port motor vehicle in furtherance of the above referenced tasks; and performing related duties and responsibilities as assigned.

 

The Port Property Manager assists the Special Event Coordinator with assessing impacts an outreach to Port tenants; supporting other city departments and state agencies with special event-related jurisdiction including the SF Police, Fire, Municipal Transportation Agency, the Entertainment Commission, Dept. of Public Health, Dept. of Emergency Management, California Alcohol Beverage Commission, state regulatory agencies and other external stakeholders; works with maintenance to prepare facilities for special events; responds to complaints regarding the facilities, noise, traffic, trash, etc.; communicates with Port tenants and other external stakeholders on potential impacts of special events such as street closures or restricted access to Port facilities.

 

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

 

Education

Baccalaureate degree from an accredited college or university;  AND

Experience

Three years verifiable experience in commercial and/or industrial real estate property or asset management or in the development of financial agreements/transactions related to mixed use commercial or public/private development projects.

 

Experience which is restricted to apartment building or other residential property management will not qualify.

 

License and Certification:
Possession of a valid California driver license.

Substitution

Additional qualifying work experience may be substituted on a year-for-year basis for the required education up to two years (30 semester units/45 quarter units equal one year). A Master's or Doctorate degree from an accredited college or university in real estate, business administration with a finance or real estate concentration, or law degree with a real estate concentration may substitute for one year of the required experience.

 

The Ideal Candidate

The ideal candidate would have knowledge and experience in commercial real estate lease negotiations, administration and compliance; property/asset management procedures; and related sales and marketing principles. This candidate would also have the ability to analyze the economic feasibility of proposed property uses, problem-solve, establish and maintain cooperative business relationships, and communicate effectively both orally and in writing.   

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

• Select announcement PBT-9395-090861
• Select “Apply” and read and acknowledge the information
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
• Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.

To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Please contact Lynee Atkins at (415) 274-0441, or by email at
Lynee.Atkins@sfport.com, if you have any questions regarding this recruitment or application process.


Verification
:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

 Applicants who have obtained education from a foreign college or university must provide a Foreign Transcript Evaluation letter from a National Association of Credentials Evaluation Service (NACES) approved agency. A list of approved agencies can be found at: http://www.naces.org

 Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

 

 

Selection Procedures

Written Examination (Weight 100%)
Candidates meeting the minimum qualifications will be tested to determine their relative knowledge, skill and ability which may include but not be limited to: knowledge of legal, economic, liability and regulatory provisions, and the requisite ability to interpret lease provision, and the provisions of other contracts such as purchasing and service contracts to define responsibility between the parties to monitor compliance with the provisions; knowledge of the legal procedures and requirements involved in the negotiation of real property transactions, as well as a familiarity with legal nomenclature and its implications relative to describing real property issues; knowledge of property/asset management procedures of building maintenance and repair, accurate record keeping, and monitoring of lease provisions; and knowledge of real estate law and real property appraisal techniques, procedures for collections and evictions, and an understanding of Port policies.

Candidates must achieve a passing score on the written examination in order to be ranked on the eligible list. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

 

Qualified applicants will be notified by e-mail of any exam information. 

 

The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores.  The Port of San Francisco will utilize additional selection procedures to make a final hiring decision.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

§  Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

§  Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Eligible List:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of Ten (10) Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at:
http://sfdhr.org/information-about-hiring-process#veteranspreference

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Exam Type: Entrance
Issued: October 12, 2018
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 090861
PRT/LA (415)-274-0441

 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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