1824 Principal Administrative Analyst - Human Services Agency

Recruitment #PBT-1824-903112

Introduction

This announcement has been amended to reflect a change in the certification rule.

This is a Position Based Test conducted in accordance with Civil Service Rule 111A

 

 

 

AMENDED AND EXTENDED FOR INFORMATIONAL PURPOSES ONLY     

 

This announcement has been extended to enlarge the applicant pool.  Applicants who already applied under Recruitment PBT-1824-903112 during the filing period November 26, 2018 through December 7, 2018 need not reapply and will be included in the applicant pool.  

 

12/7/18: Extended application deadline to December 14, 2018

 

The Human Services Agency promotes well-being and self-sufficiency among individuals and families in San Francisco. Its programs provide income support, food security, health coverage, general relief, employment, child welfare/foster care/adoptions services, aging and adult services, and early care and education services. The agency has 2,200 employees and an annual budget of $900 million.  It is organized into three departments and many divisions and programs.

 

Under general direction, the Principal Budget Analyst manages, plans, organizes, supervises, and conducts critical, difficult, complex, and sensitive human services and social services budget, financial, contracts, and policy analysis, all of which has a substantive impact on the operations of the Department of Aging and Adult Services, Department of Human Services, and Office of Early Care and Education. This position’s primary responsibility is to assist the Budget Director in coordinating and leading development and management of the $900+ million annual budget for the Human Services Agency. The essential duties include:

 

· Takes a lead role to develop and execute project plan for annual budget; may serve as acting budget director in the absence of the budget director.

· Manages and directs 1823 senior administrative analysts and other analytical staff as needed in researching, analyzing, and formulating policy recommendations on highly complex budget, finance, and policy issues and special projects. Reviews analysts’ work for quality and consistency across the team and coaches them to improve their analytical skills. Trains analysts in the use of Citywide and Agency-specific budget and financial systems.

· Directs and performs difficult complex and/or sensitive projects for executive management on issues concerning social services budget, finance, and legislative policy and operational issues. Prepares revenue and expense analyses to determine the fiscal impact of various program initiatives and State, Federal and Municipal mandates. Provides recommendations on range of issues including expenditure planning, contracting, administration, and revenue claiming and reimbursement

· Manages coordination of complex, multiple-sources federal and state human services and social services contracts, grants, revenues, and subventions.

· Develops, implements and manages standard operating procedures and processes for budget and / or fiscal operations to assist in budget development, budget management, and communication with stakeholders about budget and financial issues.

· Analyzes and negotiates the Agency’s and division/program’s budgets and/or policy issues with the Mayor’s Office, the Board of Supervisors, and the Controller’s Office. Attends meetings, conducts site visits and presentations throughout San Francisco and neighboring cities. Represents the Agency to stakeholders, including community-based organizations, department commissions, the Mayor’s Office, the Board of Supervisors and the Controller’s Office as needed.

· Manages and supervises account clerks and clerical support staff as needed to support the work for the Budget unit.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

 

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

 

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

 

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

 

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

 

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

 

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

 

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

 

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

 

-Select the desired job announcement
-Select “Apply” and read and acknowledge the information
-Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
-Follow instructions on the screen

 

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

 

If you have any questions regarding this recruitment or application process, please contact the exam analyst, John Kraus, by telephone at 415.557.5856, or by email at john.c.kraus@sfgov.org.

Selection Procedures

Supplemental Questionnaire – (Weight 30%)

Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application process. The Supplemental Questionnaire Evaluation is designed to measure knowledge, skills, and/or abilities in budget, finance and other job-related areas.

 

Written Multiple-Choice Examination - (Weight 30%)

Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

 

· Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis

· Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas)

· Ability to use various computer software programs.

 

Supervisory Test Battery - (Weight:  40%) 

Candidates who attain a minimum passing score on the written examination component will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management.  For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/Modules/ShowDocument.aspx?documentid=11676

 

A passing score must be achieved on the Supplemental Questionnaire, the Written Multiple-Choice Examination and the Supervisory Test Battery in order to continue in the selection process.

 

The above test components are considered standardized and, therefore, test questions and answers are not available for public inspection or review.

 

Candidates may receive two or more scores in association with the above selection components. One or more will correspond to the core component of the multiple-choice exam component (i.e., core examination and/or one or more specialty areas).  Those candidates who participate in the Supervisory Test Battery, will attain an additional score.  Any scores attained on each of these components will be valid and 'banked' for three years, starting from the date of the examination.  This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. Your score on the Core Exam is not valid for any other classifications in the Admin Analyst Series. You cannot apply a score from the Core exam used for 1820, 1822, or 1823, as it is a different test.

 

The Supervisory Test Battery may be used for many other classes, therefore your test score may be applied to other classes if you choose to apply to future recruitments.  If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components (i.e., core exam, specialty subtest(s) and/or supervisory test battery), your score(s) for the corresponding test component(s) will be automatically applied to that announcement.  However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s).  Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core, specialty subtest or supervisory test battery) is used.

 

Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Only candidates who are most qualified and whose backgrounds best match the position will continue in the selection process. 

 

Candidates will be placed on the eligible list in rank order according to their final score. Candidates’ scores on this examination process may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

 

Verification of Experience and/or Education
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Refer to the following links for verification:

 

Verification Guidelines: http://www.sfdhr.org/index.aspx?page=20#verification  
Education Verification:
http://www.sfdhr.org/modules/showdocument.aspx?documentid=18441

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

 

CERTIFICATION: The certification rule for the eligible list resulting from this examination process will be Rule of Five (5) Scores. The hiring department may conduct additional selection processes to make final hiring decisions.

 

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

 

The duration of the eligible list resulting from this examination process will be six (6) months, and may be extended with the approval of the Human Resources Director.

 

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

 

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

 

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

 

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment. 

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

 

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:
http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at:
http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Seniority Credit in Promotional Exams:
Information regarding seniority credit can be found at:
http://www.sfdhr.org/index.aspx?page=20#senioritycredit

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at
http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Combined Promotive and Entrance - 1824
Issued: November 26, 2018
Recruitment No.: PBT-1824-903112
Micki Callahan, Director
Department of Human Resources
Team: HSA/JK - 415-557-5856

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

 

For more information about benefits, please click here.



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