1823 Senior Administrative Analyst

Continuum of Care & Local Homeless Coordinating Board Analyst

Recruitment #PBT-1823-090850

Introduction

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

 uctTHE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

 

1823 Senior Administrative Analyst

Continuum of Care & Local Homeless Coordinating Board Analyst

 

Who We Are

Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services include outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information about the department, please visit our website: http://dhsh.sfgov.org/

 

What We Do

San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing seeks to be a national leader in the movement to end homelessness by developing a coordinated, client-focused system of services, piloting innovative models, and implementing proven solutions with measurable results. Major programs include: street outreach and service connection through the Homeless Outreach Team; 1,500-bed shelter system for adults and families including shelters for members of the LGBT community and survivors of domestic violence; Navigation Centers that provide temporary shelter to chronically homeless individuals using a low-threshold entry model; rapid rehousing rental subsidies for families, adults, seniors and transitional aged youth; the Homeward Bound program which has helped 10,000 individuals return to stable housing in their city of origin; and robust supportive housing programs of nearly 7,400 units which provide permanent housing and services to formerly homeless individuals and families.

What You’ll Be Doing

Under the direction of the Housing Subsidy Manager, the Senior Administrative Analyst serves as the liaison to the San Francisco Local Homeless Coordinating Board (LHCB), the local entity responsible for advising the Department of Homelessness and Supportive Housing and overseeing the Continuum of Care program in San Francisco. The analyst is responsible for managing the application for and oversight of Continuum of Care program.  The analyst assists the LHCB in its oversight of  federal Homeless Emergency Assistance and Rapid Transition to Homeless Act of 2009 (HEARTH) and related funding associated with HEARTH; serve as lead staff responsible for the preparation and compilation of the annual HEARTH grant application; research, compile, and analyze data from service providers and City departments regarding homeless statistics and outcomes; research innovative methods for securing non-City funds for homeless services and housing; staff the LHCB and its subcommittees (e.g. Funding Committee,  Policy/Legislation Committee, and other committees as developed by the LHCB); prepare committee agenda and minutes and distribute/post to the public in accordance with the City’s Sunshine Ordinance; draft letters and respond to inquiries from the LHCB members regarding San Francisco’s homeless policies/issues; serve as lead staff on the application for state funding including California Emergency Solutions Grant . The analyst also will gather ongoing community input on homelessness though the LHCB subcommittee process. This position will collaborate with the HSH Data and Performance team to implement and report the outcomes of the biannual Homeless Count required to receive federal funding for homeless services and housing.

Essential Duties and Responsibilities:

Staff the Local Homeless Coordinating Board:

 

Staff LHCB board and committees meetings including preparation of agenda and minutes; and facilitation of meetings as needed.

 

        Reviews, analyzes and briefs board members on calendar items

·         Prepares, distributes and manages all permanent records of the LHCB including agendas, notices, minutes and resolutions.

        Acts as liaison between HSH and the LHCB; work with departmental staff to ensure proper execution of board directives; assists staff in preparation and presentation of items forwarded to the board for consideration.

        Serves as spokesperson for the board with other city departments, in collaboration with the Manager for Communications and Community Relations respond to questions and information requests by the public, government officials and the press concerning the policies and actions of the board, or refers requests to appropriate staff for response.

        Prepares reports and other correspondence as requested by the HSH Director.

        Prepares memos and conduct research on subject matter requested by LHCB.

        Compiles a monthly report for the LHCB on the progress of HSH to achieve its strategic goals.

        Hosts and staff public/community meetings on behalf of the Department and the CoC

        Facilitate trainings and give presentations to a variety of stakeholder groups about the work of the Department of Homelessness and  Supportive Housing and the work of the Continuum of Care

        Maintain the LHCB materials on the HSH website

 

Manage the Continuum of Care Program:

        Leads the preparation and compilation of the HEARTH (CoC) grant application

        Leads the reporting process for the HEARTH (CoC) program including but not limited to the Annual Performance Reports (APR), Annual Homeless Assessment Report (AHAR), Point-in-Time (PIT) and Housing Inventory Count (HIC) reporting requirements

        Tracks and analyzes funding and new regulations relating to HEARTH.

        Collaborates with HSH’s Data and Performance team on the planning and implementation of the HUD mandated Citywide Homeless Count as required every two years.

        Researches and analyzes best practices at the state and national level that will improve housing programs for the homeless

        Provides guidance and interpretation to the CoC of HUD regulations/guidelines, contract language, procurement policies, and procedures

        Works with consultant(s), CoC Board and CoC Service Providers to develop and complete the annual application in response to HUD’s Notice of Funding Availability (NOFA) Continuum of Care Competition

 

Other Duties as Required

        Collaborate with the Policy and Communications team within HSH to formulate and articulate our public message

        Participate in regional planning groups that strategize to end homelessness

        Collaborate with the HSH programs team oversee the application and reporting process for other homelessness funding opportunities including, but not limited to California State Emergency Solutions Grant Program (ESG)

        Manage the contract and relationship with consultants working with the LHCB and on the CoC application.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Applicants must meet the minimum qualifications by the final filing date.

DESIRED QUALIFICATION(S): The stated desirable qualifications may be used to identify job finalists at the end of the selection process when applicants are considered for hiring.

·         Knowledge of  the federal Homeless Emergency Assistance and Rapid Transition to Homeless Act of 2009 (HEARTH)

·         Knowledge of HUD’s SAGE system

·         Knowledge of HomeBASE’s CoC management application database

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

§  Select the desired job announcement

§  Select “Apply” and read and acknowledge the information

§  Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

§  Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact Human Resources Analyst, Queena Poon, by telephone at (415) 355-5212, or by email at queena.poon@sfgov.org.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Note:
Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment.  Only the most qualified applicants will continue on in the selection process.

Selection Procedures

Only candidates who demonstrate via the application that they meet the minimum qualifications will advance in the selection process.

The examination process shall consist of the two separate components listed below:

Written Core Examination (Weight: 50%)

Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

·         Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;

·         Ability to communicate written information (includes ability to proofread);

·         Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);

·         Ability to comprehend and understand written information;

·         Ability to use various computer software programs;

·         Ability to conduct research;

·         Ability to establish and maintain cooperative and effective working relationships;

·         Knowledge of, and the ability to apply, principles, practices and procedures involving office operations;

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst. Therefore, your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Written Performance Examination (Weight: 50%)

Applicants who pass the written core exam will be invited to take a written performance exam. The written performance exam has been designed to measure knowledge, skills and/or abilities in job-related areas which may include, but not be limited to: ability to work with authority to identify and define problems, determine methodology, evaluate data, make recommendations with appropriate justification and develop/implement a plan of action; ability to efficiently organize work, prioritize activities, multi-task, and work quickly and accurately to complete tasks in a deadline-driven environment within a variety of constraints such as limited resources, incomplete information, work interruptions, and changing priorities; ability to prepare well-organized, concise, and accurate documents such as reports, agendas, minutes, memos, presentations and other correspondence

 

Only those candidates achieving a passing score on both the written examination and the written performance exam will have their names placed on the resulting eligible list.

 

Certification Rule:
The certification rule for the ranked eligible lists resulting from this examination will be Rule of Ten Scores. The department may administer additional position-specific selection procedures to make final hiring decisions.

Eligible List:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.  

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Applicants may be required to submit verification of qualifying education and experience, at any point in the application, examination or departmental selection processes. Verification of work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of service, and signature of the employer. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note:
Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Requests for Reasonable ADA Accommodation:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting an accommodation at: https://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Veteran’s Preference:
Information regarding requests for Veterans Preference can be found at: https://sfdhr.org/information-about-hiring-process#veteranspreference

Seniority Credit in Promotional Exams:
Information regarding seniority credit can be found at: https://sfdhr.org/information-about-hiring-process#senioritycredit

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at 
http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

 

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

 

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://www.jobapscloud.com/sf/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

 
Exam Type: CPE

Issued:  10/02/2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 090850
HOM/QP/415-355-5212

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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