1823 - Senior Administrative Analyst

Marina Harbor

Recruitment #PBT-1823-090709

Introduction

  

 

This is a Position-Based Test conducted in accordance with CSC Rule 411A.

The current position is located at the San Francisco Recreation and Park Department (RPD) Marina Harbor. The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.

 

MISSION STATEMENT

The San Francisco Recreation and Park Department’s mission is to provide enriching recreational activities, maintain beautiful parks and preserve the environment for the well-being of everyone in our diverse community.

ABOUT US

The San Francisco Recreation and Park Department manages and maintains more than 220 parks, playgrounds, and open spaces in the city, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100-acre system includes 28 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts and Lake Merced. More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park patrol officers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

 

POSITION DESCRIPTION

Under general direction of the Harbor Master, the Senior Administrative Analyst at the Marina Harbor performs and conducts difficult and complex analytical work in the management of berthing contracts of 727 slips, including 15 end ties for guest berthing vessels up to 50 feet. The Departments responsibilities for the Marina Harbor, comprising the West and East Harbors, runs 24 hours a day, 7 days a week. 

  • Nature of Work: Working conditions at the Marina Harbor include exposure to inclement weather conditions and hazards related to walking around unstable marina docks, crossing motor vehicle traffic, and walking around construction sites. The employee must be able to drive a City Vehicle to reach Recreation and Park facilities and Marina facilities. The position requires constant contact with the general public and harbor tenants.
  • Work Schedule: The Marina Harbor is a 7 day a week work environment. The 1823 position requires working both Saturdays and Sundays as part of the normal work schedule, including holidays if it lands on a weekend day and occasional evenings as needed.
  • Work Location: The position will be assigned to our Marina Harbor, located in the Marina Green on the corner of Scott Street and Marina Blvd.

 

DUTIES AND RESPONSIBILITIES

  • Supervises, monitors and evaluates the performance of 1820 Junior Administrative Analysts, Student Interns, and may perform the responsibilities of an 1820 Analyst as needed.
  • Administers the Marina Tenant Program which includes, but not limited to: managing berthing contracts, monitoring tenant accounts for delinquency, drafting and issuing letters, memos, and eviction notices to tenants; liaising with tenants, including receiving and resolving complaints; Interprets and enforces Marina Harbor rules and regulations; coordinating with vendors necessary harbor services; and creating work orders.
  • Processes quarterly tenant dues and fees using cash, checks, or credit cards; prepares invoices; reconciling cash and credit card transactions and REC assets conducts related accounting tasks such as tracking staff expenditures and inventory, payroll processing, creating and submitting purchase orders.
  • Prepares financial/statistical analysis reports such as delinquent reports, occupancy and revenue dashboards; develops capital budgets for the fiscal year and makes necessary budget recommendations.
  • Plans, coordinates, and executes large and small public events on the Marina.
  • Builds and maintains effective relationships with Marina tenants, external stakeholders/partners including government, non-profit, and community stakeholders.
  • Drafts, edits, and submits grants to the Department of Boating and Waterways and other granting agencies.
  • Performs other related duties as assigned.

 

 

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

  1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR
  2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
  3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
  4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A.

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

Note A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

Note B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

 

SPECIAL CONDITION: Possession of a valid Class ’C’ California Driver’s License to operate City Vehicles is required.

 

DESIRABLE QUALIFICATIONS: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when applicants are considered for hiring.

  • Availability to work weekends and holiday shifts as a part of the normal work schedule.
  • Supervisory experience, including conducting evaluations and establishing goals.
  • Experience working in an environment related to a Marina/Harbor, Water Recreation, or any other maritime related field.
  • Customer service experience through email, phone, and in-person.
  • Experience working in a public sector agency.
  • Experience managing boating tenants.
  • Possession of valid, accredited, maritime degrees, certifications or licenses from the following maritime educational institution including, but not limited to: Association of Marina Industries, American Association of Port Authorities, or any other related Maritime Academy or Institution.

 

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (PBT-1823-090709)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Gary Chen, by telephone at 415-831-2762, or by email at gary.w.chen@sfgov.org.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment.  Only the most qualified applicants will continue in the selection process.

 

VERIFICATION OF EXPERIENCE AND CERTIFICATIONS

All applicants MUST submit verification of qualifying experience and education/training by the deadline of this position. Verification of qualifying experience must be a letter/document signed by the authorized employer representative, on employer letterhead and specify dates of service, job titles and duties performed. If the qualifying experience was performed on a part-time or as-needed basis, the total number of hours worked or average hours worked per week must also be included in the letter/document.

Verification of qualifying education/training is by presenting a photocopy of the unofficial transcript or diploma. All degrees, licenses, certificates from colleges and universities, and other educational institutions must be accredited by a recognized authority as outlined in the education verification guidelines.  

Instructions for Sending Verification Documents:

  1. Scan and email documents to Gary.W.Chen@sfgov.org; OR
  2. U.S Mail or hand delivery to: Recreation and Park Human Resources, 501 Stanyan Street, San Francisco, CA 94117-1898, ATTN: 1823 VERIFICATION.

Failure to provide the required verification when requested may result in rejection of application and/or removal from eligibility for referral and appointment in this class.

Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco

Selection Plan

Supplemental Questionnaire (Weighted 60%):

After the announcement has closed, applicants who meet minimum qualifications will be provided, via email, a Supplemental Questionnaire as part of the examination process. The supplemental questionnaire will be used to determine candidates' experience, training and education as they relate to the job-related knowledge, skills and abilities needed to perform the essential functions of class 1823 Senior Administrative Analyst. Responses to this supplemental questionnaire are reviewed and scored by Subject Matter Experts.

Written Core Examination (Weighted 40%):

Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

  • Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;
  • Ability to communicate written information (includes ability to proofread);
  • Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);
  • Ability to comprehend and understand written information;
  • Ability to use various computer software programs;
  • Ability to conduct research;
  • Ability to establish and maintain cooperative and effective working relationships;
  • Knowledge of, and the ability to apply, principles, practices and procedures involving office operations;

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst, therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.      

Eligible List: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.  

The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.  

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Certification Rule: The certification rule for the eligible list resulting from this examination will be Rule of 10 Scores.

Additional Selection Processes include, but not limited to: interviews, written exercises, computer software exercises, skills performance exercises, may be conducted by the hiring department prior to making final hiring decisions. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

 

Selection Procedures

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement

Position Based Tests are administered in accordance with Civil Service Rule 111A. General information concerning City and County of San Francisco employment policies and procedures may be found in the pamphlet entitled "Important Employment Information for Position Based Testing". This information is part of the terms of this announcement. The pamphlet is available at the Department of Human Resources Information Center, 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103 or on-line at: http://www.sfdhr.org/index.aspx?page=20#positionbasedtesting.

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules, or regulations. Clerical errors may be corrected by the posting of the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Employment Information

General Employment Information for the City and County of San Francisco can be obtained at: http://sfdhr.org/information-about-hiring-process

Copies of Application Documents

Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Reasonable Accommodation Requests

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Veterans Preference

Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference

Exam Analyst

If you have any questions regarding this recruitment or application process, please contact HR Analyst, Gary Chen at 415.831.2762, or by email at Gary.W.Chen@sfgov.org

 

 

Issued: 10/29/2018

Exam Type: Combined, Promotive and Entrance

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID Number: PBT-1823-090709

REC / GWC / (415) 831-2762

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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