1822 Administrative Analyst

Policy Analyst

Recruitment #PBT-1822-089451

Introduction

Filing deadline extended for additional recruitment.

 

This is a Position Based Test conducted in accordance with Civil Service Commission Rule 111A.

Department Overview

The San Francisco Ethics Commission was created by local voters with the passage of Proposition K in November 1993 and is responsible for the impartial and effective administration and enforcement of laws related to campaign finance, public financing of candidates, governmental ethics, conflicts of interests, and registration and reporting by lobbyists, campaign consultants, permit consultants, and major developers.  The Commission has 24 full time staff positions. It has an operating budget of roughly $3.9 million also administers a $7 million Election Campaign Fund that provides partial public financing for qualified candidates for City elective office.

 

The Commission is seeking to fill a Policy Analyst position in its Policy Division. The division specializes in providing policy analysis and research, evaluates data and programs, and develops proposed legislation and regulations to help ensure the laws within the Commission’s jurisdiction are strong, workable, and enforceable. It also provides guidance on complex policy and compliance questions and researches and prepares written opinions and advice. The division works closely with the Executive Director and has primary responsibility for preparing policy memoranda and conducting policy outreach on issues under consideration by the five-member Ethics Commission.

 

Position Description

Under the general direction, the Policy Analyst has the following essential duties and responsibilities:

 

•             Perform research and analysis of public policy issues in areas related to governmental accountability and transparency, including complex and detailed analysis of campaign financing, lobbying, and conflicts of interests.

•             Evaluate the effectiveness of existing policies and programs by gathering and analyzing data to identify patterns and trends and evaluate gaps in policies and programs.

•             Assist in review and formulation and development of policy recommendations to strengthen the impact of government accountability laws and programs through effective legislation and regulation.

•             Develop and provide practical and well-supported compliance guidance to a variety of stakeholders to promote compliance and an understanding of both the letter and spirit of the law by researching and applying laws, policies and program requirements to facts involving campaign finance, ethics, and lobbying, including drafting formal advice and opinions for executive management and the Commission.

•             Assist in conducting legislative analysis to understand the applicability and potential impact of proposed local, state, federal legislation on programs and laws administered by the Commission, by tracking legislative developments and researching potential impact of legislation.

•             Maintain current knowledge of applicable ordinances, rules, regulations, policies, and systems related to local and state level campaign finance and governmental ethics laws; apply sound judgment and knowledge of those laws, procedures, and systems in analyzing compliance requirements and effectively solving complex problems related to program operations.

•             Utilize the Commission’s e-filing systems, databases, and other public disclosure data to gather, analyze, and report on information by preparing spreadsheets, charts, presentations, reports and other memoranda.

•             Perform broad outreach to enlist the public in the Commission’s policy work, by assisting in engagement of a wide array of governmental and public stakeholders to develop policy recommendations, including developing and providing trainings and presentations to a wide range of audiences in an accurate and engaging manner.

•             Perform administrative and management duties as assigned, including assisting in program and performance reporting.

•             Promote knowledge sharing among staff members and assist in cross-training team members on policies, procedures, regulations, systems, operations, and processes related to laws within the Commission’s jurisdiction.

•             Establish and maintain effective working relationships with staff, senior management, representatives of other departments/agencies, officials, others, and the public to achieve organizational goals.

•             Contribute effectively individually and as a member of diverse teams to achieve goals under the press of deadlines in high-visibility, highly-sensitive and highly-politicized settings.

•             May supervise or serve as lead worker to clerical, technical staff and/or subordinate professional staff, depending on assignment.

•             Perform other related duties as assigned, including regular attendance at Commission meetings.

Minimum Qualifications

 These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

 

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

 

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

 

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

 

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

 

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

 

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

 

Highly Desirable Qualifications

The following qualifications are highly desirable and may be used to identify job finalists at the end of the selection process:

•             Possession of an advanced degree in public policy or public administration, a law degree from an accredited law school, or an advanced degree in a closely related field;

•             Knowledge of issues in the areas of government accountability such as campaigns, government ethics, or lobbying and the role and purpose of oversight or regulatory agencies;

 

The successful candidate will have a demonstrated track record as a highly organized, analytical, self-motivated, and collaborative professional who also demonstrates a commitment to open and accountable government and a willingness to forego all personal involvement in political campaigns and exhibits the following knowledge, skills, and abilities:

 

Knowledge and Skills:

•             Principles and methods of public policy research and evaluation, public administration, and/or legal analysis.

•             Analytical experience demonstrating orientation to detail and accuracy to synthesize ideas and factual information into logically-supported conclusions and recommendations.

•             Experience successfully managing multiple assignments and delivering work in a timely manner through focused effort and experience tracking assignments and monitoring project progress to complete quality deliverables against the press of deadlines.

•             Strong written and oral communication skills, including effective active listening skills.

•             Experience in preparing well-organized, concise, and accurate documents such as policy memos and reports, presentations, FAQs, correspondence, and digital content.

•             Demonstrated experience in establishing and maintaining effective working relationships with colleagues, public officials and the general public.

•             Experience with developing and providing trainings and presentations to a wide range of audiences in an accurate and engaging manner.

•             Proficiency with the use of computers and software applications including Microsoft Office tools, electronic filing systems, collaboration tools (SharePoint, Skype or similar), web browsers, web content management tools (WordPress or similar), social media platforms, and digital signature tools (DocuSign or similar), Adobe, Visio, and other automated office equipment.

•             Adaptability and flexibility in handling changing circumstances, and openness to new ideas and practices.

 

Ability to:

•             Identify pertinent questions, distinguish essential information, and effectively analyze and evaluate processes and other information to objectively formulate conclusions and develop effective recommendations.

•             Develop and present complex and detailed information in an accurate and engaging manner to promote understanding, and in a concise and logical flow to convey information meaningfully to a wide range of audiences.

•             Exercise sound independent judgment and strong problem-solving skills to make well-informed and timely decisions based on careful, objective, unbiased, neutral review and informed analysis of available considerations and factors in highly politicized settings.

•             Synthesize and convey complex provisions of the law in clear, succinct, and understandable terms to a variety of audiences, including effective presentations and group facilitation to support achievement of organizational goals.

•             Strategically collect, synthesize, evaluate, and weigh relevant information, including unstructured information, to make informed decisions and draw sound conclusions using available data.

•             Perform as a self-driven individual and organize work to maintain focus on established priorities and meet established expectations, goals and timelines, including ability to work quickly and accurately to complete tasks in a deadline-driven environment within a variety of constraints such as limited resources, incomplete information, work interruptions, and changing priorities.

•             Establish and maintain appropriate professional relationships in performing externally-facing duties, including courteous and tactful communications in highly-pressurized and difficult situations to build and sustain trust in the agency’s work and support achievement of agency goals.

•             Apply a strong work ethic, accountability, high level of integrity, a can-do attitude, and commitment to excellent public service.

•             Apply exceptional problem-solving skills including the ability to breakdown complex issues and ambiguous situations to make well-informed decisions.

•             Efficiently organize work, prioritize activities, multi-task, meet deadlines, and deliver results.

•             Collect, synthesize, and analyze a wide variety of unstructured information.

•             Use great interpersonal skills in a fast-paced work setting to engage professionally with colleagues as individuals and members of a diverse team to solve problems, participate effectively to foster team spirit, commitment, trust, an effective work environment, and achievement of agency goals.

•             Adapt flexibly to changing circumstances and demonstrate openness to new ideas and practices. 

•             Maintain confidentiality of sensitive and confidential information obtained through the course of completing assignments while working comfortably in an open government environment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Waylen Leopoldino, by telephone at (415) 551-8949, or by email at waylen.leopoldino@sfgov.org.

 

Selection Procedures

Supplemental Questionnaire (Weight 30%)

Applicants will be prompted to complete a Supplemental Questionnaire that must be submitted during the on-line application process. The Supplemental Questionnaire has been designed to measure knowledge, skills and/or abilities in job-related area which may include, but not be limited to: principles and methods of public policy research and evaluation, public administration and/or legal analysis; analytical experience demonstration orientation to detail and accuracy to synthesize ideas and factual information into logically-supported conclusions and recommendations.

 

Written Core Examination (Weight: 70%)

Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

·         Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;

·         Ability to communicate written information (includes ability to proofread);

·         Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);

·         Ability to comprehend and understand written information;

·         Ability to use various computer software programs;

·         Ability to conduct research;

·         Ability to establish and maintain cooperative and effective working relationships;

·         Knowledge of, and the ability to apply, principles, practices and procedures involving office operations.

 

A passing score must be achieved on the Written Core Examination in order to continue in the selection process including having your Supplemental Questionnaire scored.  Candidates will be placed on the eligible list in rank order according to their final score.  The hiring department may administer additional position-specific selection procedures to make a final hiring decision.

 

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

 

You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment.

 

If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used.

 

Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

 

Certification

The certification rule for the eligible list resulting from this examination is Rule of Three Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

 

Eligible List

The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.   The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director. 

 

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.

 

Verification

Applicants may be required to submit verification of qualifying education and experience at any point in the application, and/or departmental selection process. 

 

When requested, all applicants must submit verification of qualifying education and experience. Verification of qualifying education and experience, when requested, must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s classification will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rule 110.9.1.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above.

 

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement explaining the reason for the request for waiver.  Waiver requests will not be automatically granted, but will be considered on a case-by-case basis. 

 

Failure to submit required verification or request for waiver when requested may result in the rejection of the application.

 

Information on how to verify educational requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.  For additional information regarding verification, refer to http://www.sfdhr.org/index.aspx?page=20#verification.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://www.jobaps.com/sf .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Reasonable Accommodation Request:   Applicants with disabilities who meet the minimum eligibility requirements of a job announcement can find information on requesting a reasonable accommodation at: https://sfdhr.org/information-about-hiring-process#applicantswithdisabilities 

Veteran’s Preference: Information regarding requests for veterans preference can be found at: https://sfdhr.org/information-about-hiring-process#veteranspreference

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at https://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Position Based Testing:  More information about position based testing can be obtained at: https://sfdhr.org/information-about-hiring-process#positionbasedtesting

County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Seniority Credit in Promotional Exams:  Information regarding seniority credit can be found at: https://sfdhr.org/information-about-hiring-process#senioritycredit

Exam Type: COMBINED PROMOTIVE & ENTRANCE  (CPE)

Issued: August 23, 2018

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID number: PBT-1822-089451

ETH/WKL  (415) 551-8949

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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