0932 Manager IV, Contracts and Procurement Manager

Recruitment #PBT-0932-072706

Introduction

This announcement is amended to reflect a change to the Minimum Qualifications. Applicants are encouraged to file immediately as this recruitment may close at anytime.

 This is a Position Based Test conducted in accordance with Civil Service Rule 111A.

San Francisco Public Works contributes to making San Francisco a beautiful, livable, vibrant, safe and sustainable city, enhancing the quality of life in San Francisco by providing outstanding public service. It designs, builds, operates, maintains, cleans, greens, and improves the City's infrastructure, public rights of way and facilities with skill, pride, and responsiveness in partnership with the community. Public Works has about 1,450 employees, an annual budget of $259.4 million, and manages a $4.8 billion portfolio of City and County building and infrastructure capital improvement projects.

POSITION DESCRIPTION:
Public Works is looking for a candidate with leadership skills who likes to manage people and improve processes in a fast-paced environment focused on construction and professional services contracting. Under general direction of the Finance Manager, this position oversees planning, administration, and policies for construction contractual services, professional services, grant agreements, and commodity procurement and will interact with various managers who develop construction contract specifications, with outside agencies and with contractors. Public Works issues contracts for construction services, soliciting and managing about 100 construction and professional service contracts worth about $200 million annually and processes more than 10,000 requests for commodities worth about $15 million annually. 

The Contracts and Procurement Manager oversees the development and administration of contract procurement policies, procedures, programs, and information systems and is the primary liaison to the City Attorney’s contracting team. This manager serves as a contracting expert in meetings with internal management, other City procurement leaders, contractors, and other stakeholder groups and will work collaboratively with architects, engineers, and other managers on legislative changes to improve contracting performance and practice. Under the direction of the Contracts and Procurement Manager, staff administer the solicitation and award of all contracting, including construction contracting and professional services for construction work, other professional services and grant agreements and the procurement of commodities for the Operations Yard. Public Works capital projects are funded by City operating funds, capital planning funds, and more restricted sources, such as bond funds and federal, state and local grants.

Essential duties of the position include but are not limited to: creating policies and procedures for contracts and commodity procurements to ensure compliance with applicable laws and regulations; recommending procedures to improve construction and professional service contract administration; improving the processes of purchasing commodities; serving as the subject matter expert on information management systems that support contracting and procurement; resolving complex contracting and procurement issues in collaboration with departmental managers, project managers, architects, engineers, attorneys, and other City agencies; overseeing the solicitation and bidding for all types of construction contractual services; ensuring appropriate training and communication on changes to codes, policies, and procedures that affect the contracting and procurement; directing the review of solicitations and bid evaluations for construction contracts; managing the resolution of bid protests and any other disputes related to the contracting process; creating and implementing training sessions on all aspects of contracting and procurement to architects, engineers, tradespeople, other relevant staff and external stakeholders; performing outreach as needed to construction contractors, technical service providers, and commodity suppliers; supporting audit work related to the contract solicitation, award, and administration; participating in the development and monitoring to the goals in the Department’s strategic plan as they relate to contracting and procurement and be an active participant in the performance monitoring program; monitoring the unit’s performance and implementing improvements; and performing related duties as assigned.

Minimum Qualifications

  1. Possession of a Bachelor’s Degree from an accredited college or university; AND
  2. Five (5) years of professional experience in managing construction contractual agreements and professional service contracts that support construction of buildings and/or infrastructure improvements, including three (3) years of experience supervising professionals.

DESIRABLE QUALIFICATIONS:
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Juris Doctorate or Master’s degree in a related field, such as finance, business administration, public policy, or public administration
  • Experience with federal and state funded procurement policies, practices, and requirements
  • Experience managing commodity procurement
  • Experience as a collaborative team leader
  • Experience in developing requirements for and implementing procurement information management systems.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Angie Ignao, by telephone at 415-554-6107, or by email at angie.ignao@sfdpw.org.

VERIFICATION:
Resumes will not be accepted in lieu of verification of qualifying experience and education. Applicants may be required to submit verification of the qualifying experience and education, at any point in the application, examination or departmental selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.  Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

Management Test Battery: (Weight: 50%)
Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=343. Please note: this examination is only held in San Francisco.

A passing score must be achieved on the Management Test Battery in order to continue in the selection process.

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent

Supplemental Questionnaire: (Weight 50%)
Candidates will be prompted to complete a supplemental questionnaire as part of the online employment application process. The Supplemental Questionnaire Evaluation is designed to measure knowledge, skills, and/or abilities in job-related areas which may include, but not be limited to: knowledge of procurement principles; management ability; analytical ability; problem solving ability; and written communication ability. Only those applicants who pass the Management Written Examination will receive a score on the Supplemental Questionnaire Evaluation
.

Note: Candidates must achieve a passing score on both the Management Test Battery and the Supplemental Questionnaire in order to be ranked on the eligible list.

CERTIFICATION RULE:
The certification rule for the ranked eligible lists resulting from this examination will be Rule of the List. The department may administer additional position-specific selection procedures to make final hiring decisions.

Eligible List: http://www.sfdhr.org/index.aspx?page=20#eligiblelists The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Veteran’s Preference: Information regarding requests for Veterans Preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Seniority Credit in Promotional Exams: Information regarding requests for seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

General Information concerning City and County of San Francisco Employment Policies and Procedures: http://www.sfdhr.org/index.aspx?page=20

Terms of the Announcement: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: http://www.sfdhr.org/index.aspx?page=20#identification All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States

Combined Promotive and Entrance
Issued: April 27, 2017
Amended: March 7, 2018 to reflect a change to the Minimum Qualifications

Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID: PBT-0932-072706 
MCCP No. 90-004
GSA - AI (415) 554-6107

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

Powered by JobAps