0931 Manager III - Deputy Director of Current Planning

Recruitment #PBT-0931-090121

Introduction

This is a Position-Based Test conducted in accordance with CSC Rule 111A. 

*The job announcement was reposted on 10/12/18 to allow for additional recruitment.


The Department
The San Francisco Planning Department (CPC) plays a central role in guiding the growth and development in our City. The Department works with other City agencies and the community to help achieve great planning for a great city.

Our mission, under the direction of the Planning Commission, shapes the future of San Francisco and region by: generating an extraordinary vision for the General Plan and in neighborhood plans; fostering exemplary design through planning controls; improving our surroundings through environmental analysis; preserving our unique heritage; encouraging a broad range of housing and a diverse job base; and enforcing the Planning Code.

The Department serves a broad range of constituents, including the citizens of San Francisco, community organizations, elected and appointed policymakers, builders, architects, property owners, tenants, and advocacy groups. All rely on the City's General Plan and the Planning Code to achieve the City's development goals.

The Division
Current Planning Division.
Planners help shape the physical development of the City. They are responsible for reviewing building permit and land use entitlement applications for compliance with the San Francisco Planning Code, San Francisco’s General Plan, zoning regulations, and relevant design guidelines.

Planners in the Current Planning Division are responsible for reviewing project applications, implementing the historic preservation work program and operating the Planning Information Center. Also, staff processes all Neighborhood Notifications for changes of use and residential expansions.

This is an opportunity to work in a dynamic, inter-disciplinary, and innovative department and share in our vision to make San Francisco the world’s most livable urban place – environmentally, economically, socially and culturally. We work in a collaborative, team-oriented environment with opportunities to work on a wide variety of projects and topic areas, both individually and on project teams. In performing our planning work, we work closely with staff of other City and regional agencies, the development community, and the general public. Community outreach and engagement is a big part of our work, and we hold frequent public forums to present and get input on our work. For more information about CPC, visit http://sf-planning.org.

Position Description
Under administrative direction of the Director of Current Planning, the Deputy Director provides management support for the Current Planning Division. This position plans, monitors, evaluates, and supervises the operations of the 80+ person division responsible for the review, processing and approval of all building permits and planning/land-use applications. The Deputy Director has a high level of internal and external impact as technical (Planning Code and design review) and policy decision-maker for land use development applications. The Deputy Director is responsible for planning and directing the day to day resource allocations to ensure the effective functioning of the Division and the delivery of services to the public, as well as participating in budget development for the Divisions by justifying the need for resource to carry out the work of the Division.

Essential Duties and Responsibilities:

  • Manages the daily operations of the Current Planning Division;
  • Supervises, trains and evaluates the activities of the Planner IV Quadrant Leaders and their subordinate staff;
  • Manages the implementation of numerous Planning Code changes impacting the processing of permits and applications, implementing policies and procedures related to the processing of permits and applications and the operation of the four Current Planning Quadrants;
  • Reviews issues and provides guidance to staff on the most complex permits and applications that require analysis that deviates from routine permit and application processing, coordinating and implementing cross-functional assignments with other Divisions in the Planning Department;
  • Assists the Director of Current Planning in preparation of the Division’s budget, the hiring of new staff, and review staff performance;
  • Acts on behalf of the Current Planning Director in his absence.

Compensation and Benefits
The normal annual salary range is $ 120,588 - $153,920.

Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range.

In addition to a competitive salary, the City and County of San Francisco offers flexible benefit plans with pre-tax elections which include: medical and dental insurance; retirement plan; deferred compensation plan; Social Security; long-term disability plan; life insurance; management training program; eleven (11) paid holidays annually; five (5) floating holidays; depending on years of service, ten (10), fifteen (15), or twenty (20) vacation days annually; and may earn up to 100 hours paid administrative leave annually.

Minimum Qualifications

  1. Possession of a baccalaureate degree from an accredited college or university in City, Regional, or Urban Planning, Environmental Studies, Environmental Sciences, Public Administration, Business, or a closely related field; AND
  2. Five (5) years of professional work experience in the public or private sector in the areas of urban, city and/or regional planning environment, including 3 years of experience supervising staff.

Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.

Verification of Experience and/or Education: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael Eng, by telephone at 415-575-9143, or by email at Michael.Eng@sfgov.org

Selection Procedures

Training & Experience Evaluation (Qualifying):
Applicants are required to complete a Qualifying Questionnaire as part of the online application process. The purpose of the Qualifying Questionnaire is to obtain specific information regarding an applicant’s education, experience and training in relation to the Minimum Qualifications for this position. It is essential that an applicant provide complete information in identifying their education, experience and training. The Qualifying Questionnaire will be used to evaluate if an applicant meets the minimum qualifications.

Management Test Battery (MTB): (Weight: 40%)
Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=343. Please note: this examination is only held in San Francisco.

A passing score must be achieved on the Management Test Battery in order to continue in the selection process.

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Management Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Oral Examination: (Weight: 60%)
Candidates who attain a minimum passing score on the Management Test Battery component will be invited to the Oral Examination. The Oral Examination is designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: problem solving ability; knowledge of management and administrative techniques; knowledge of urban planning; interpersonal relations ability; management/supervisory ability.

Candidates will be ranked on the eligible list based on the scores received on the Management Test Battery and Oral Examination. Candidates must achieve a passing score on all components of the selection procedures to be placed on the eligible list.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of the List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List: The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of six (6) months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Seniority Credit in Promotional Exams: Information regarding seniority credit can be found at: https://sfdhr.org/information-about-hiring-process#senioritycredit

Copies of Application Documents: https://sfdhr.org/information-about-hiring-process#copies

Reasonable Accommodation Request: Information on requesting reasonable accommodation for persons with disabilities can be found at: https://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

General Information Concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Veteran’s Preference: https://sfdhr.org/information-about-hiring-process#veteranspreference

Right to Work: https://sfdhr.org/information-about-hiring-process#identification

Exam Type: CPE
Issued: September 24, 2018
Reopened:  October 12, 2018

Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-0931-090121

CPC/ME 415-575-9143

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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