0923 Assistant Superintendent of Structural Maintenance

Recruitment #PBT-0923-102880

Introduction


Amended on 2/13/20 to reflect changes in the Eligible List/Score Report Section 

Appointment Type           
This is a Position-Based Test conducted in accordance with Civil Service Commission Rule 111A.

About the Recreation and Park Department
The San Francisco Recreation and Park Department (RPD) manages and maintains more than 220 parks, playgrounds and open spaces in the city, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100-acre system includes 24 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department's responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts and Lake Merced.

More than 2,000 talented individuals comprise our team, from gardeners, foresters and recreation leaders to park patrol officers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.   

About the Structural Maintenance Yard

The mission of the Structural Maintenance Yard is to provide superior, professional maintenance services to ensure Recreation and Park facilities foster a sense of community pride and well-being, and meet the high expectation and need of park patrons. 


The Structural Maintenance Yard is organized into 10 shops, thirteen 13 trades: Carpenters, Cement Masons, Electricians, Heavy Equipment Operations (includes: Operating Engineers, Truck Drivers, Laborers, and Riggers), Iron Workers, Painters, Roofers, Sheet Metal Workers, and Stationary Engineers. Structural Maintenance has two major functions: routine repairs and maintenance, and deferred maintenance projects. Routine repairs and maintenance is performed daily to secure the safety and guarantee the operations of our facilities. Deferred maintenance includes capital-funded projects and philanthropy projects initiated through funding provided by donors for park improvements. 

Position Description 
Under the direction of the Superintendent of Structural Maintenance, this position is responsible for managing the day-to-day functions of ten (10) shops, thirteen (13) trades, including direct supervision of seven (7) shop supervisors engaged in the repair, maintenance and construction of park infrastructure and grounds.          


Essential Duties
The Assistant Superintendent of Structural Maintenance:

1. Directs, assigns, reviews and approves the work of subordinate craft personnel engaged in the repair, maintenance and construction of park infrastructure, equipment, vehicles, apparatus, fencing, foundations and complements (e.g. painting, fountains, curbing, etc.) necessary to successfully execute related projects; provides counseling, motivation and any necessary disciplinary action for improved performance.
2. Plans, monitors and delegates work order requests to craft supervisors to maximize the efficiency of repair and maintenance work using the department’s Total Managed Assets (TMA) database system; Inspects projects (i.e. repair, maintenance and construction) to ensure deadlines and objectives are completed according to project schedule; inspects projects (i.e. repair, maintenance and construction) to ensure subordinate craft personnel are safely and effectively using time, equipment and tools; oversees personnel related activities including requisitions, participating in hiring processes, training development, recruitment and performance appraisals.
3. Monitors training (i.e. LEAN process improvement) of subordinate craft personnel to meet departmental requirements and facilitate professional development by using on-the-job training, training courses funded by the department and other appropriate methods; Leads the implementation of organizational development initiatives at the Structural Maintenance Yard including LEAN management principles by modeling and applying LEAN principles to work organization and maintenance/repair production.       
4. Supports the Superintendent of Structural Maintenance in managing an annual budget for renovation, maintenance and construction operations by monitoring and forecasting budget expenditures; supports the Superintendent of Structural Maintenance in monitoring operations, maintenance and repair activities of subordinate craft personnel to ensure compliance with OSHA safety requirements and established policies and procedures.
5. Researches new or improved maintenance methods, materials, supplies and tools for the purpose of improving building, construction and maintenance work functions of the department’s Structural Maintenance Yard.
6. Oversees the department’s Lead and Asbestos Abatement Program and Copper Chromium Arsenic Wood Structure Resealing Program to ensure proper removal of hazardous materials from park infrastructure; oversees the department’s Energy Conservation Program to ensure compliance with Federal, State and City regulations.
7. Prepares specifications for the requisition of materials, supplies and equipment necessary for the completion of projects by using computer applications and software (e.g. Microsoft Office).
8. Directs detailed construction document plan review process for all department Capital renewal projects to ensure compliance with design specification standards; Directs detailed construction document plan review process for all department Capital renewal projects necessary to perform preventive maintenance as part of designed project life cycle.
9. Communicates orally and in writing in a professional and effective manner with division heads, craft supervisors, vendors/contractors, site administrators, private businesses and personnel from other City departments necessary for the completion of project; acts as a representative of the Recreation and Park Department at meetings with the public, contractors, planners, architects, designers, City officials, staff, agencies and businesses.

Nature of Work
May be required to address emergencies outside of regular work schedule, including weekends and holidays.

Compensation and Benefits
The normal annual salary range is $116,376 - $148,538.  Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills.  A special approval process is necessary for appointment above the normal salary range. For additional information about the City's benefits package, please visit: Municipal Executives' Association Benefit Summary

Other outstanding benefits offered with this position include: Medical, Dental, and Life Insurance; Long-term Disability Plan; Flexible Spending Accounts

  • Municipal Executives Flexible Credits Defined Retirement Plan
  • Deferred Compensation; Social Security
  • Paid Management Training Program; Wellness Program
  • Vacation/Holiday/Sick Time; Administrative Leave

Minimum Qualifications

1. Possession of a Baccalaureate degree from an accredited college or university; AND

2. Five (5) years of professional experience engaged in the maintenance and repair of buildings and grounds, two (2) years of which must include supervisory experience; AND

3. Possession of a valid California Driver's License.

Substitution

Verifiable professional experience in the maintenance and repair of building and grounds may substitute for the required degree on a year-for-year basis for up to four (4) years. One year of experience will be considered equivalent to 30 semester or 45 quarter units of college course work.

Verification of Experience and Education

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Failure to provide the required verification when requested may result in rejection of application and/or appointment in this class.  Refer to the following links for information on acceptable forms of verification:

Verification Guidelines: http://www.sfdhr.org/index.aspx?page=20#verification     
Education Verification: https://sfdhr.org/how-verify-education-requirements   

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (PBT-0923-102880)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Antonio Archuleta, by telephone at (415) 831-6858, or by email at antonio.archuleta@sfgov.org.

Selection Procedures

Minimum Qualifications Supplemental Questionnaire (Weight: Qualifying)
Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Basic Supervisory Exam (Weight: 50%)
Candidates will be administered a written multiple-choice examination that is designed to measure basic knowledge of various supervisory practices and procedures (e.g. directing, counseling, guiding, evaluating, motivating, disciplining, developing and training subordinates, delegation, etc.) as well as customer service and reading comprehension.

This is a standardized examination and, therefore, test questions and test answers are 
not available for public inspection or review.

The Basic Supervisory Exam will be administered either on a computer or in paper format.  The type of format will depend on the size of the qualified applicant pool.  Qualified candidates will be notified of the type of exam format in their exam appointment notification.

The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Supplemental Questionnaire Evaluation (Weight: 50%)
Candidates who receive a passing score on the Basic Supervisory Exam (BSE) will be provided via email, a Supplemental Questionnaire which is designed to measure the knowledge, skills and abilities in job related areas which may include, but not be limited to knowledge of: public sector trades management principles, maintenance procedures and planning techniques, finance and city procurement procedures, and the ability to: plan, request and review bids, organize execute, monitor control, complete walk-throughs for and close both in-house and contracted-out capital projects, identify and analyze problems to produce strategic solutions and improve existing programs and procedures, establish and maintain effective working relationships with others, communicate tactfully and effectively both orally and in writing with others, and use relevant computer applications and software.

Certification
The certification rule for the eligible list resulting from this examination will be Rule of the List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List/Score Report
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Notes
Candidates who receive passing scores on both selection procedures will be placed on the eligible list in rank order according to their final score. Once the list is established, the department may administer additional position-specific selection procedures to make final hiring decisions.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. The department may administer additional selection procedures to make final hiring decisions.

Department Selection Procedure

The Recreation and Park Department may administer additional position-specific selection procedures to make final hiring decisions for the position of Assistant Superintendent of Structural Maintenance. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director. Only those candidates deemed best qualified will continue in the departmental selection process, which may consist of an oral interview and/or performance exercise.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement
Position Based Tests are administered in accordance with Civil Service Rule 111A. General information concerning City and County of San Francisco employment policies and procedures may be found in the pamphlet entitled "Important Employment Information for Position Based Testing". This information is part of the terms of this announcement. The pamphlet is available at the Department of Human Resources Information Center, 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103 or on-line at: http://www.sfdhr.org/index.aspx?page=20#positionbasedtesting.

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules, or regulations. Clerical errors may be corrected by the posting of the correction on the Department of Human Resources website at: 
http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Copies of Application Documents

Information can be found at: http://www.sfdhr.org/index.aspx?page=20#copies.

Reasonable Accommodation Request
Applicants with disabilities requiring reasonable accommodation for this recruitment can find information on requesting a reasonable accommodation at: http://www.sfdhr.org/index.aspx?page=20#reasonableaccommodation.

Clerical Errors
May be corrected by the posting of the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions.

General Information
Concerning City and County of San Francisco Employment Policies and Procedures: http://www.sfdhr.org/index.aspx?page=20.

Driver's License requirement
Most positions require a valid California's driver's license: http://www.sfdhr.org/index.aspx?page=20#license.

Veteran's Preference
Information can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference.

Seniority Credit in Promotional Exams
Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit.

Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. http://www.sfdhr.org/index.aspx?page=20#identification.

Exam Type: CPE

Issued: 2/7/20; Amended 2/13/20

Micki Callahan, Human Resources Director

Department of Human Resources

Recruitment ID Number: PBT-0923-102880

MCCP 42-053

REC / AA/ 415-831-6858

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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