0923 Manager II - Portfolio Administrative Coordinator

Recruitment #PBT-0923-089963

Introduction

 

 

  This is a Position Based Test conducted in accordance with Civil Service Commission Rule 111A.

 

The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port’s jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter’s Point in the southern part of San Francisco, to Fisherman’s Wharf in the northern part of the City.

The Port’s diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, ship repair, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise-shipping. With some of the most modern and flexible shipping-terminal facilities on the West Coast, as well as naturally deep water, the Port can handle just about any type of cargo, including containers, break-bulk, neo-bulk, automobiles, and project cargoes.

The Port of San Francisco has many internationally recognized landmarks such as Fisherman’s Wharf, Pier 39, the Exploratorium, the Ferry Building and AT&T Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.  

Position Description

Under general administrative direction, the Portfolio Administrative Coordinator for the Port of San Francisco is responsible for the integration of the Port’s recently reorganized Real Estate and Development Division and its interactions with the Port Commission and other Port divisions.   This position will assist in the development of a portfolio management strategy and associated communications initiatives that primarily focus on managing the Port’s business decisions regarding interim leasing opportunities as compared to long term development initiatives. 

The Portfolio Administrative Coordinator will understand the Port’s leasing intake practices and work to develop a systematic process that enables the Division to provide a consistent response to market leasing interest; coordinate analysis, technical advice and assistance to develop policy, and business recommendations to pursue transactions and related programs; coordinate Division-wide approaches to common regulatory issues faced by Port leasing activities (including relations with the S.F. Planning Department, S.F. Bay Conservation and Development Commission, Army Corps of Engineers and State Lands Commission); and assist in developing, coordinating and executing Port policies, methods and procedures for leasing, marketing, managing and developing Port non-cargo real estate assets, and for the overall administration of the Division.    

The position will also coordinate and track the interactions of the division’s property managers and project managers with each other and in critical intra-port relationships regarding building maintenance and engineering/capital upgrades, to foster a single set of Division priorities that can be clearly communicated to Port colleagues, management and ultimately the Port Commission.

The essential duties of this position include:  

  • Representing the Port in negotiations of major lease transactions;  supervising and reviewing the negotiation and documents of other leasing transactions
  • Participating in review of technically complex and politically sensitive property development and lease administration matters; and assisting with policy decisions on landlord/tenant lease matters.   
  • Coordinating with other Port divisions to ensure timely maintenance, management and improvement of Port facilities.  
  • Assisting the Real Estate Director in the overall administration of division.   
  • Representing the Port as liaison to community, advisory and tenant groups, and when directed, representing the Port to media and to public officials.  
  • Maintaining communication with key Port tenants and individuals interested in issues related to Port real estate.   
  • Conferring with and coordinating activities of other City departments regarding management issues affecting Port real estate assets.  
  • Managing special projects and other related duties as needed.  

Minimum Qualifications

The Minimum Qualification guidelines for management classifications can be referenced here. Please note, additional qualifications (i.e., desirable qualifications) may apply to a particular position and will be stated on the exam/job announcement.  

Baccalaureate degree from an accredited college or university with major course work in real estate, finance, analytics, statistics, business, economics, law or related field; AND

Five (5) years management experience in commercial real estate property management, real estate development or project management, or administration with a revenue-generating public agency with significant property holdings; AND 

 

Possession of a valid California driver’s license (to be presented at time of appointment). Employees must be insurable under the Port’s automobile liability insurance. Insurability must be maintained throughout employment.

Substitution
Additional qualifying work experience as described above may be substituted for the required education up to two years (30 semester units/45 quarter units equal one year). A Master's or Doctorate degree from an accredited college or university in real estate, finance, analytics, statistics, business, economics, law or related field may substitute for two years of the required experience as described above.

The Ideal Candidate

The ideal candidate will have experience with managing competing demands and developing consensus both within a government organization and with outside stakeholders.  Experience with complex public/private real estate leasing and development transactions across a variety of uses, and a related ability to strategize regarding sensitive and complex negotiations, is also beneficial.  This candidate will be able to organize information and processes in support of an overall organizational goal, and engage with a range of technical issues.  She/He will possess great interpersonal skills and effective public communication, presentation and project management skills to interact and develop solutions that are appropriately responsive to the public, colleagues, senior staff, elected officials and outside agencies.  

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

• Select announcement PBT-0923-089963
• Select “Apply” and read and acknowledge the information
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
• Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.

To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Please contact Suzette Love at (415) 274-0569, or by email at
Suzette.Love@sfport.com, if you have any questions regarding this recruitment or application process.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

Applicants who have obtained education from a foreign college or university must provide a Foreign Transcript Evaluation letter from a National Association of Credentials Evaluation Service (NACES) approved agency. A list of approved agencies can be found at:
http://www.naces.org

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Selection Procedures

Minimum Qualifications for this position (Weight: Qualifying)

Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application process. The Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position.


Supervisory Test Battery (Weight: 40% )

Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=325

A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.

This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Supervisory Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement, However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.


Supplemental Questionnaire Evaluation (Weight: 60%)
 
Candidates who achieve a passing score on the Supervisory Test Battery will be sent the Supplemental Questionnaire by email. 
The Supplemental Questionnaire is designed to measure knowledge, skills, and/or abilities in job-related areas which may include, but not be limited to: problem solving ability; planning and analytical ability; human relations ability; management ability; knowledge of policy and procedure formulation and implementation; and written communication.

Note: Candidates must pass both test components to be placed on the resulting eligible list.


Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
 

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference

Seniority Credit in Promotional Exams: 
Information regarding seniority credit can be found at:  http://www.sfdhr.org/index.aspx?page=20#senioritycredit

 

Micki Callahan, Director
Department of Human Resources
Announcement #089963
Issued: November 6, 2018
Port/SL (415) 274-0569

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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