8108 Senior Legal Process Clerk

Recruitment #CBT-8108-902372

Introduction

Amended on 6/15/2018 to extend filing deadline to 6/22/2018 at 5:00PM in order to accept a sufficient number of qualified applications. Applicants who have already applied to this CBT-8108-902372 recruitment do not need to reapply.

THIS IS A CITYWIDE EXAMINATION

Under supervision, the Senior Legal Process Clerk performs specialized clerical duties requiring a thorough knowledge of procedures and requirements relating to the department concerned, processes legal actions for court disposition, and examines documents submitted for filing and recording. The essential functions of this job may include but are not limited to:

1. Receives and screens all processes issued by court for action and collects fees for prescribed services; accepts bonds to release property levied upon the Sheriff; signs releases on real property and salary attachments; and accounts for monies received by Sheriff from defendants and attorneys.

2. Responds to inquires made in person or by phone from the public, attorneys, litigants, witnesses, victims and other law enforcement agencies regarding legal attachments, evictions, writs of execution and funds in process of transmission.

3. Assists Attorneys in the process of cases by interviewing witnesses and recording their
statements; prepares formal complaints and related reports; maintains calendar and dockets of court hearings on criminal cases; and prepares writs or warrants of attachment and execution to ensure proper completion.

4. Processes law suits filed against the City; files legal papers in Superior and Municipal Courts; maintains daily and weekly diary and notifies City Attorney's deputies of pleadings, appearances, depositions and other pertinent legal actions.

5. Processes and reviews legal documents and records such as hold orders, indictments, writs, certifications, marriage licenses and fictitious name statements; scans and digitizes documents; retrieves legal documents using alphabetical, chronological and numerical filing systems; indexes ordering of prior convictions for felonies using criminal identification and investigation records;performs data entry and checks files/computer records to locate requested information.

6. Examines and reviews a wide variety of legal documents, applying relevant laws, codes and procedures, to determine whether they meet the prerequisites for recording; calculates fees for recordable documents, accepts payment, writes receipts and makes change; balances daily total of monies received; and explains provisions and regulations regarding recording of documents to title company representatives, realtors, attorneys and the public.

Nature of work: The nature of the position requires discretionary judgment and extensive public contact in providing customer service, often under stressful circumstances. The nature of the work may also include carrying and lifting heavy file and/or storage containers that could weigh up to 25 pounds.

Note: Some positions may be required to be a custodian of records; participate in “in Camera” hearings in the San Francisco Superior Court System; and/or testify under oath and/or write and sign legal declarations that will be submitted to the court.

Minimum Qualifications

1. Two (2) years (equivalent to 4,000 hours) of verifiable experience in processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment

OR

2. 30 semester / 45 quarter units from an accredited college or university, with a minimum of 12 semester / 18 quarter units in business and/or law AND one (1) year (equivalent to 2,000 hours) of verifiable experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at
http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Stefanie Lim, by telephone at 415-551-8911 or by email at stefanie.lim@sfgov.org.

 

Selection Procedures

Supplemental Questionnaire Evaluation (Qualifying)
Applicants are required to complete a supplemental questionnaire as part of the application process. The purpose of the supplemental questionnaire is to obtain specific information regarding an applicant's education, experience and training in relation to the Minimum Qualifications for this position. It is essential that an applicant provide complete information in identifying their education, experience and training. The supplemental questionnaire will be used to evaluate if an applicant meets the minimum qualifications.

Legal Process Clerk Series Examination: (Weight 100%):
Candidates who meet the minimum qualifications will be administered a written multiple-choice exam to determine their relative knowledge, skill and ability level in one or more of the following job related areas. These areas may include, but not be limited to: Knowledge of principles, practices and procedures of a legal office; Knowledge of criminal justice; Knowledge of legal terminology; Knowledge of procedures used to process legal documents and forms; Knowledge of court procedures and practices; Ability to establish and maintain effective and cooperative relationships; Ability to communicate written information effectively; and Ability to organize, file, and maintain records.

This is a standardized written multiple-choice examination. In accordance with Civil Service Rule 111.11.4, inspection privileges do not apply to the questions and answers in this examination.

The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Note: A passing score must be achieved on all examination components in order to be placed/ranked on the Eligible List. The hiring department may administer additional position-specific selection procedures to make final hiring decisions.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Qualified applicants will be notified by email of the exact time, date, and location of the examinations.

Requests for an alternate test date may be considered in limited circumstances and must be submitted to the analyst listed in this announcement within five (5) calendar days of the announcement of the test date.

Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 24 months, and may be extended with the approval of the Human Resources Director.

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of Three Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement and Appeal Rights

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at www.jobaps.com/sf.] The terms of this announcement may be appealed under Civil Service Rule 110.4.  Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement.  Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference

Seniority Credit in Promotional Exams: 
Information regarding seniority credit can be found at:
http://www.sfdhr.org/index.aspx?page=20#senioritycredit

Exam Type: CPE
Issued: June 4, 2018; Amended June 15, 2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: CBT-8108-902372
DHR/ SL/ 415-551-8911

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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