City and County of San Francisco

Accountant II (OCII) (#O775)

$36.11-$43.89 Hourly / $6,260.00-$7,607.00 Monthly / $75,114.00-$91,286.00 Yearly


Definition

To perform responsible accounting and auditing work; to engage in routine and moderately complex accounting, cashiering, and bookkeeping activities; to make routine contacts with other staff members and the public on fiscal and accounting matters; to gather, prepare, and maintain fiscal/accounting records and reports; and to perform related duties as assigned.

Distinguishing Features

Accountant I - This is the entry level class in the professional accounting series. This class is distinguished from the Accountant II series by the former's performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgement on matters related to established procedures and guidelines as are positions allocated to the II level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. This class may also be used as an entry class to the professional accounting series for para-professional employees with extensive experience as accounting clerical. Employees work under immediate supervision while learning job tasks.

Accountant II - This is the full journey level class within the professional accounting series. This class is distinguished from the Accountant I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and they are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

Supervision Exercised

Accountant I - Receives general supervision from the Finance Manager and other higher level professional accounting positions.

Accountant II - Receives direction from the Finance Manager and other higher level professional accounting positions.

May exercise technical supervision over lower level professional accountants, technical and clerical staff.

Examples of Important and Essential Duties

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Perform a variety of routine and moderately complex professional accounting duties as assigned.

2. Analyze Agency transactions; prepare and review ledgers and journal entries; balance and maintain complex accounting records such as trusts, funds, and claims; create and adequately post documented journal entries to record transactions as appropriate.

3. Post or supervise the posting of general ledger accounts from subsidiary ledgers; prepare trial balances, reconciliations and work sheets; prepare financial reports and statements; verify, reconcile and adjust inventories.

4. Review documents authorizing expenditures from various funds for conformance with existing legal and procedural requirements; verify and process accounts payable for posting and payment; adjust and maintain contract and purchase order encumbrances as necessary.

5. Maintain accurate tenant and harbor accounting records; process monthly invoices, reconciling general ledger to source documents as appropriate.

6. Service mortgage loans; monitor insurance policies and tax payment due dates to safeguard Agency interest in real property; submit tax and insurance billings for timely payment; adjust impound billing amounts and correspond with borrowers as necessary; write collection letters on delinquent balances; coordinate with other divisions and outside trustees on foreclosure action; comply with bankruptcy court instructions.

7. Monitor the administration of all Agency contracts; review insurance requirements and submission; facilitate communication between Agency managers and contractors.

8. Analyze, compute and enter pay changes; balance and process biweekly payrolls.

9. Create and maintain payroll system deductions, benefits and accruals as required in accordance with Agency personnel policy; maintain the payroll journal entry for accurate ledger distribution.

10. Expedite payment processing of tax withholdings and other employee deductions; process reporting to California State PERS of biweekly contributions to plan; reconcile Agency records to PERS records; reconcile and process employee benefit payments.

11. Code documents for proper account distribution in the general ledger.

12. Assist with cash management function by maintaining daily cash records for a variety of cash accounts.

13. Analyze General Ledger balances periodically to assure audit readiness; prepare additional audit schedules as required.

14. Maintain, work with and assist with troubleshooting various programs on financial computer system as necessary in the course of ongoing duties.

15. Prepare deposits; reconcile bank accounts to general ledger balances.

16. Assist in the preparation of budgets.

17. Assist other accountants as necessary.

18. Build and maintain positive working relationships with co-workers, other Agency employees and the public.

19. Perform related duties as assigned.

Knowledge, Skills and Abilities

Accountant I

Knowledge of: Modern accounting principle and practices, particularly as they apply to governmental accounting; application and operation of computerized accounting systems and spreadsheets, using common accounting and spreadsheet software; auditing principles and techniques; modern office techniques and methods.

Ability to: Prepare and maintain the full range of standard accounting records and reports; an a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and solve problems of operational and technical policy and procedures; on a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds of less; analyze accounts, make adjusting entries and prepare ordinary account statements and reports; analyze complex data, identify discrepancies, develop accurate and concise summaries and tables and draw logical and appropriate conclusions; learn to assist in the maintenance of existing financial and accounting computer systems and software; work with various cultural and ethnic groups in a tactful and effective manner; communicate clearly and concisely, both orally and in writing; establish and maintain positive working relationships with co-workers, other Agency employees and the public.

Accountant II - In addition to the knowledge, skills and abilities required for the Accountant I:

Knowledge of: Apply generally accepted accounting principles and techniques to practical accounting, auditing and financial problems; agency rules and regulations relative to fiscal and accounting operations.

Ability to: Analyze accounts, make adjusting entries, and prepare relatively complex accounting statements and reports; independently carry out accounting and auditing work of some complexity and assist in the development, installation and maintenance of accounting systems; create reports, schedules and supporting documents; correspond with outside contracts (banking institutions, government agencies, auditors) regarding Agency transactions, reports or problem solving.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Accountant I:

Education:

Equivalent to a Bachelor's Degree from an accredited college or university with major course work in accounting or a related field.

Experience:

One (1) year of progressively responsible accounting and auditing experience, or an equivalent combination of training and experience.

License and Certification:

Accountant II:

Education:

Equivalent to a Bachelor's Degree from an accredited college or university with major course work in accounting or a related field.

Experience:

Three (3) years of progressively responsible accounting and auditing experience, or an equivalent combination of training and experience.

License and Certification:

Notes

Established: 2/3/15

CLASS: O775; EST: 2/3/2015; REV: ;