City and County of San Francisco

Administrative Services Manager (#1827)

$45.80-$55.66 Hourly / $7,939.00-$9,648.00 Monthly / $95,264.00-$115,778.00 Yearly


Definition

Under general direction, manages complex, sensitive and detailed departmental administrative and support functions in areas such as clerical, warehouse, building maintenance, budget, contracts, personnel, purchasing, and departmental policy/procedures.

Distinguishing Features

Positions in this class are responsible for the management of an administrative services unit or division. This class is distinguished from class 1844 Senior Management Assistant by its responsibility, performed in a management capacity, for greater or more complex multiple administrative functions; performance and supervision of very complex and sensitive projects; and formulating recommendations and decisions. It is distinguished from class 1823 Senior Administrative Analyst in that responsibilities of the latter, which functions in a staff capacity, are concentrated in one of the areas of budgetary, financial, legislative and policy analysis or contract administration.

Supervision Exercised

This class may supervise positions in class 1844 Senior Management Assistant, and/or other professional, sub-professional, craft and clerical staff.

Examples of Important and Essential Duties

According to Civil Service Commission Rule 9, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

1. Manages administrative and support function in areas such as clerical, warehouse, building maintenance, budget, contracts, personnel, and purchasing.

2. Supervises professional, administrative support and clerical staff by assigning and monitoring work and conducting performance appraisals and disciplinary actions.

3. Prepares, analyzes, and presents documents including a variety of databases, spreadsheets and reports relating to budgets, expenditures, and purchasing, and/or contracting.

4. Provides consultation and support to management and supervisory staff on complex personnel administration issues including disciplinary procedures, employee grievances and complaints, interpretation of Civil Service rules, policies and procedures, preparation of documentation for personnel actions, staff training and employee health and safety programs. May establish tracking and monitoring systems for management of requisitions and other personnel actions.

5. Analyzes complex issues in a number of areas relating to operations, policies and procedures; prepares written findings and reports, makes recommendations for and formulates written policies and procedures utilizing personal computers.

6. Performs other duties as required.

Knowledge, Skills and Abilities

Knowledge of: the methods and techniques of governmental organization and management; the methods of budget preparation and analysis of budgets, expenditures and purchasing; the principles involved in the development and implementation of complex systems and procedures; the principles, practices and methods of staff utilization, staff development, and employee relations; and applicable local, state and federal laws, regulations and various municipal ordinances affecting departmental operations.

Skill and Ability to: plan, assign, organize and direct the work of staff engaged in complex and detailed departmental administrative and financial functions; conduct performance appraisals and disciplinary actions when necessary; speak clearly and accurately to communicate with senior level management, officials, subordinates, peers, representatives of other agencies and the general public; plan, prepare, review and present clear and concise written findings, reports and correspondence; establish and maintain effective working relationships with senior level management, officials, subordinates, peers, representatives of other agencies and the general public; use a personal computer and various software applications proficiently to prepare correspondence, reports, develop spreadsheets, databases, and analyze data.

Experience and Training

1. A baccalaureate degree from an accredited college or university; AND

2. Four (4) years of professional administrative/management experience which includes budget development, contract and financial administration, and personnel administration; two (2) years of this experience must include supervisory experience.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

CLASS: 1827; EST: 1/1/1900; REV: 1/1/1900;