City and County of San Francisco

Payroll Manager (#1219)

$0.00-$0.00 Hourly / $0.00-$0.00 Monthly / $0.00-$0.00 Yearly


Definition

Under general direction, is responsible for: managing and directing computerized payroll production for Community College District; developing, implementing, maintaining and evaluating procedures and guidelines; directing and advising staff on payroll related guidelines and procedures; coordinating and monitoring compliance of payroll activities with provisions of federal, state and local laws and guidelines.

Distinguishing Features

The Payroll Manager is distinguished from the Associate Dean, Payroll in that the latter manages the analytical and systems related activities required to support District payroll operations and the former manages the payroll functions of the District.

Supervision Exercised

The Payroll Manager supervises professional, technical and clerical payroll and accounting personnel.

Examples of Important and Essential Duties

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Manages and directs payroll functions of the Community College District.
2. Implements and monitors procedures to ensure integrity of the payroll system.
3. Ensures Community College District payroll procedures comply with applicable federal, state and local laws and guidelines.
4. Provides training in methods, procedures and utilization of payroll software to payroll personnel.
5. Plans, assigns and reviews the duties of professional and technical staff engaged in payroll functions; provides guidance in the preparation, review and maintenance of a variety of complex payroll records and reports.
6. Analyzes workflow and procedures to determine most efficient methods of performing payroll functions.
7. Resolves problems related to calculations, processing, accuracy of employees payroll checks and distribution in coordination with the Community College District's Human Resources Department.
8. Confers with departmental representatives, Health Service System, Retirement System, representatives of outside organizations, and others regarding the interpretation and application of various laws, codes, rules, accounting controls and other matters pertaining to payroll operations.
9. Performs related duties as required.

Knowledge, Skills and Abilities

Knowledge of: computerized payroll system; payroll tax laws; payroll procedures of a large organization; applicable laws, ordinances, policies, rules and regulations governing the preparation and processing of payroll and personnel records and reports.

Ability to: develop policies and procedures for a complex computerized payroll system; analyze, interpret, and implement union contracts; manage and direct payroll functions and payroll personnel; develop and implement procedural changes; supervise the work of payroll staff; maintain a variety of complex payroll and personnel records; and prepare statistical and narrative reports, correspondence and memos.

Experience and Training

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:
Possession of a bachelor’s degree from an accredited college or university, in accounting or a closely related field;

Experience:
Five (5) years of verifiable supervisory work experience in a high-volume professional payroll environment, working in an agency with 2000 or more employees, performing in-house payroll department work, including evaluation of compensation and grades, input and audit of payroll information, paycheck processing, and tax filing and payments, and reconciliation of various payroll-related liability accounts.

License or Certificate

None

Notes

No normal line of promotion

ORIGINATION DATE:  6/2/2000

AMENDED DATE:  3/21/2012

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

CLASS: 1219; EST: 6/2/2000; REV: 3/21/2012;