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Bilingual (English/Spanish) Candidates Encouraged to Apply

Recruitment #22-BU9-01




THE JOB: Under general supervision, performs difficult, specialized and technical office and customer service work; examine a wide variety of legal documents and determine their recordability according to statutory requirements; provide complex technical information to the public regarding the recording, archiving, and retrieving of legal documents; compute, receive and account for fees and taxes; receive and process applications for birth, death, and marriage certificates, and perform other duties as required. Experience with processing real estate and title documents in accordance with laws, codes and/or regulations and with using customer service skills to diffuse difficult situations, are highly desirable. The current vacancy is in the Recorder’s Office. This eligible list will be used to fill the current vacancy and any future vacancies during the life of the list.

Employment Standards

THE REQUIREMENTS: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Two years of responsible clerical experience processing legal documents.

Special Working Conditions: Exposure to individuals who may be hostile and abusive; contact with a diverse population.

Knowledge: Working knowledge of office procedures and practices including preparation of correspondence, reports, and filing systems; business English, spelling, grammar, and punctuation; legal terminology, forms and documents related to examining and recording documents; basic arithmetic including addition, subtraction, multiplication and division. Some knowledge of laws, rules, regulations, and procedures relating to the processing of legal documents in the County Clerk’s Office and the Recorder’s Office.

Ability to: Perform difficult and responsible legal clerical work requiring accuracy, speed, and attention to detail; understand, interpret, explain, research and apply specific statutes, codes, regulations and procedures; understand and follow complex written and verbal instructions; understand the meaning and intent of a wide variety of legal documents; use independent judgment to solve problems and make appropriate decisions; recognize and reject fraudulent documents presented for recordation; meet the public with composure, understand their inquiries and assist them in getting the help they need; establish and maintain cooperative relationships with those contacted in the course of business; establish priorities and schedule workload to meet deadlines; devise and adapt work procedures and record keeping systems to meet changing needs; organize and maintain a large volume of records and documents; spell correctly; make arithmetic calculations; compose correspondence and prepare routine reports; type at a moderate rate of speed; operate standard office equipment; learn to operate a personal computer to enter and access information; lift, move and carry buckets of documents weighing up to twenty-five pounds; some positions require sitting for extended periods of time; some positions require standing for extended periods of time.


ANNUAL LEAVE - 22 days first year, increasing to 37 days after 15 years of service. Available for vacation and/or sick leave.
HOLIDAYS - 14 paid holidays per year.
BEREAVEMENT LEAVE - 3 days paid in California, 5 days paid out-of-state.
MEDICAL PLAN - The County contracts with CalPERS for a variety of medical plans. For most plans, County contributions pay a majority of the premiums for employees and eligible dependents.
DENTAL PLAN - County pays for employee and eligible dependent coverage.
VISION PLAN - County pays for employee coverage. Employee may purchase eligible dependent coverage.
RETIREMENT - Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees’ Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years. County participates in Social Security.
LIFE INSURANCE - County paid $20,000 term policy. Employee may purchase additional life insurance.
DISABILITY INSURANCE - Employees in the General Representation Unit participate in the State Disability Insurance (SDI) program. This program is funded 100% by employee payroll deductions.
DEPENDENT-CARE PLAN - Employees who make contributions for child or dependent care may elect to have their contributions made utilizing “pre-tax dollars.”
H-CARE PLAN - Employees who pay a County medical premium may elect this pre-tax program.
HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) - Employees may elect this pre-tax program to cover qualifying health care expenses.
DEFERRED COMPENSATION - A deferred compensation plan is available to employees.

Selection Plan

THE EXAMINATION: Your application and supplemental questionnaire will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental questionnaire. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental questionnaire. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list.

HOW TO APPLY: Apply Online Now!  Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 510, Santa Cruz, CA, 95060.  For information, call (831) 454-2600.  Hearing Impaired TDD/TTY: 711.  Applications will meet the final filing date if received in one of the following ways:  1) in the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date.

Women, minorities and people with disabilities are encouraged to apply.  If you have a disability that requires test accommodation, please call (831) 454-2600.

To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.

 An Equal Opportunity Employer

County of Santa Cruz


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