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DIVISION SECRETARY

Recruitment #18-BJ4-01

Definition

THE JOB: Under direction, performs a wide variety of difficult, responsible and confidential secretarial, administrative and general office duties in the Sheriff’s Office administration division office. The person in this position performs other work as required including attending meetings and producing minutes; responding professionally to the public by both telephone and in person; assisting Sheriff’s recruitment and hiring; scheduling conference rooms; working with vendors to address building issues; ordering supplies; and may produce monthly newsletter and providing back up support related to alarm program and other administrative staff. The current vacancy is in the Sheriff’s Office, a full fingerprinting and background investigation is required. The list established from this recruitment will be used for current and future full-time, part-time, temporary and substitute vacancies.

Employment Standards

THE REQUIREMENTS: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Three years responsible clerical experience which demonstrates possession and application of the required knowledge and abilities. Education equivalent to completion of a one-year Certificate of Proficiency in secretarial studies from a California Community College may be substituted for one year of experience.

Special Requirements: Type at a corrected rate of 50 words per minute.

Knowledge: Thorough knowledge of office methods, procedures and techniques; business correspondence and formats, report writing and proper business English usage; working knowledge of manual and automated filing systems; some knowledge of the principles and practices of supervision and training may be required for some positions.

Ability to: Perform varied and difficult secretarial work involving independent judgment and requiring accuracy and speed; interpret and apply regulations, policies and procedures applicable to the division; exercise tact and discretion in dealing with the public and in handling confidential or sensitive information; proofread, develop and compose correspondence using proper formatting, English grammar, punctuation and spelling; prepare narrative and statistical reports, maintain accurate records and make routine arithmetical calculations; establish and maintain effective working relationships with others; operate word processing equipment and learn to input and access data using a computer terminal.

Benefits

EMPLOYEE BENEFITS:
ANNUAL LEAVE
- 22 days first year, increasing to 37 days after 15 years of service. Available for vacation and/or sick leave.
HOLIDAYS - 13 paid holidays per year.
BEREAVEMENT LEAVE – 3 days paid in California, 5 days paid out-of-state.
MEDICAL PLAN - The County contracts with CalPERS for a variety of medical plans. For most plans, County contributions pay a majority of the premiums for employees and eligible dependents.
DENTAL PLAN - County pays for employee and eligible dependent coverage.
VISION PLAN - County pays for employee coverage. Employee may purchase eligible dependent coverage.
RETIREMENT - Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees’ Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years. County participates in Social Security.
LIFE INSURANCE - County paid $20,000 term policy. Employee may purchase additional life insurance.
DISABILITY INSURANCE - Employees in the General Representation Unit participate in the State Disability Insurance (SDI) program. This program is funded 100% by employee payroll deductions.
DEPENDENT-CARE PLAN - Employees who make contributions for child or dependent care may elect to have their contributions made utilizing “pre-tax dollars.”
H-CARE PLAN - Employees who pay a County medical premium may elect this pre-tax program.
HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) - Employees may elect this pre-tax program to cover qualifying health care expenses.
DEFERRED COMPENSATION - A deferred compensation plan is available to employees

Selection Plan

THE EXAMINATION: Your application and supplemental questionnaire will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental questionnaire. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced exam, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental application. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list.

HOW TO APPLY: Apply Online Now!  Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 510, Santa Cruz, CA, 95060.  For information, call (831) 454-2600.  Hearing Impaired TDD/TTY: 711.  Applications will meet the final filing date if received in one of the following ways:  1) in the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date. 

Women, minorities and people with disabilities are encouraged to apply. If you have a disability that requires test accommodation, please call (831) 454-2600.

To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S.

 NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.
EQUAL OPPORTUNITY EMPLOYER



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