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ADMINISTRATIVE SERVICES OFFICER I (#UW3 )

Apply as a Transfer/Demotion applicant

$37.86-$50.55 hourly / $6,562.00-$8,762.00 monthly / $78,748.80-$105,144.00 yearly


Definition

Under direction, to plan, organize, direct and coordinate the central administrative services of a department; and to do related work as required.

Distinguishing Characteristics

Positions in the Administrative Services Officer class series are characterized by responsibility for those administrative management services required by all division of a department, and by the performance of fiscal, supervisory and analytical duties. Positions normally are assigned responsibility for preparation and administration of departmental budgets, supervising central office service activities, and conducting analyses to solve management problems. The level of position in the Administrative Services Officer series is dependent upon the responsibility and complexity of assignment, the variety and complexity of departmental programs, the nature of the budget and fiscal program, the nature of centralized office activities, the nature of management analysis activities, and the level of authority delegated by the department head.

Typical Tasks

Plans, organizes, assigns and reviews work, and passes upon various management problems in directing fiscal, personnel, office service and general business activities of the department; recommends departmental policies in administrative services and business management; assists and coordinates fiscal and accounting responsibilities with the office of the County Auditor-Controller; directs and makes administrative studies of the organizational structure and administrative procedures of the department; determines productions standard and ensures uniform procedures; directs budgetary and fiscal control programs and assists in the formulation and preparation of the department's budget; maintains procedure liaison with other departments; develops administrative manuals; exercises direct supervision and control over all clerical personnel; trains clerical personnel; prepares reports and dictates correspondence.

Employment Standards

Knowledge:

Working knowledge of:

  • Work organization, simplification and layout;
  • Principles of supervision, training and personnel management.

Some knowledge of:

  • Principles and practices of bookkeeping, finance and budgeting;
  • Principles and techniques of administrative survey and analysis;
  • Purchasing procedures;
  • Data processing business applications.

Ability to:

  • Select, train, supervise and evaluate subordinates;
  • Define problem areas;
  • Collect, interpret and evaluate data;
  • Plan, coordinate and initiate action necessary to implement recommendations, new methods and new procedures;
  • Develop concise, descriptive and sometimes standardized written or oral reports that relate to the theme or objective and reflect continuity of thought;
  • Establish and maintain effective working relationships with others contacted in course of work;
  • Learn to operate a microcomputer to input, access and analyze data.

Training and Experience:

Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Training and experience equivalent to graduation from college with a major preferably in business or public administration and one year of experience in research, investigation and reporting of organizations, fiscal or personnel matters, or other administrative or managerial experience which would require the application of the above knowledge and abilities listed above.

Miscellaneous

Bargaining Unit: 11
EEOC Job Category: 02
Occupational Grouping: 85
Workers' Compensation Code: 0053
Analyst: PT

CLASS: UW3; EST: 7/1/1977;