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DIRECTOR OF ADMINISTRATIVE SERVICES (#UV7 )

Apply as a Transfer/Demotion applicant

$71.56-$95.87 hourly / $12,403.00-$16,617.00 monthly / $148,844.80-$199,409.60 yearly


Definition

Under general direction, plan, organize, direct and coordinate the administrative services and support programs in decentralized offices such as Health Services Agency, Human Services Department, or Public Works Department; supervise Administrative Division managers; may represent the Agency or Department Director in his/her absence, and as otherwise directed; and perform other duties as required.

Distinguishing Characteristics

This classification is responsible for the administrative support functions and services in large departments such as Health Services, Human Services Department, or Public Works Department. It reports to the Agency or Department’s Director and provides administrative oversight and direction to the division managers. It differs from the division managers in that it does not have responsibility for delivery of direct services to client-related or public works programs. Health Services Agency, Human Services Department, and Public Works Department have decentralized authority for recruitment and examinations for classifications unique to their Agency or Department, and is responsible for its own management information services, and various facilities management functions. This broad scope of responsibilities distinguishes this position from similar administrative positions in other large County departments.

Typical Tasks

Plan, organize and direct administrative support activities; exercise administrative authority over contract management, Information Services computer and electronic communication activities, requisitioning, messenger and the store room receiving, storage and supply, personnel and employee relations, facilities and personnel safety; coordinate these services and programs with other County departments and divisions, and with community agencies and groups; make major administrative decisions, including development of policy; provide financial management and oversight of departmental finances; responsible for all aspects of budgeting process, procurement, inventory, forecasting and reporting; coordinate and organize budget preparation for submission to the CAO; supervise subordinate managers assigned to carry out program goals; select, evaluate and train subordinate supervisors; review, approve and process contracts; interpret County policies, and advise division managers and other division administrators on matters of inter-county governmental relations, finance, personnel, space, purchasing, and special project areas; develop and maintain administrative policy and procedures manuals; advise on storage and destruction of documents; direct or personally prepare reports, special studies and recommendations used by the Agency or Department Director on Department-wide issues; in coordination with County Risk Management, oversee the acquisition of professional and general liability insurance and respond to incident reports; develop and implement employee safety program; oversee the fixed asset acquisition process and coordinate capital outlay projects; may act in the absence of the Agency or Department Director or as directed on all administrative matters, including representation to other County departments, the County Administrative Officer, and County, State and Federal officials; attend meetings and conferences; prepare correspondence.

Employment Standards

Knowledge of:

Thorough knowledge of:

  • Principals of work organization, administration and information flow.
  • Principles and practices of supervision, training and personnel management.
  • Finance, budget, and contract procedures.

Working knowledge of:

  • Federal and State fiscal, administrative and regulatory provisions for administration of health and human services.
  • Federal, State, and local laws, rules and regulations relating to construction and maintenance of public works facilities Governmental organization and administration.
  • Data processing applications and management information system principles.
  • Principles and practices of administering a personnel system Modern office methods and procedures.

Ability to:

  • Investigate and analyze complex administrative problems and to arrive at effective solutions.
  • Involve executive and managerial staff in solving complex organizational and management problems and standardizing department administrative practices.
  • Establish and maintain effective systems for accounting and contract administration
  • Oversee complex data processing and electronic communications systems including establishing priorities and budgets.
  • Select, supervise, and train management staff. Assist in the resolution of complex personnel problems involving grievances, disciplinary issues or working conditions.
  • Prepare and manage the multi-million-dollar budget for administrative support services.
  • Interpret and analyze legislative actions that might affect financial and other operations of the department.

Education and Experience:

Any combination of education and experience, which would provide the required knowledge and abilities, is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

Equivalent to graduation from college with a BS or BA degree, and four years of high level experience as an administrative manager, which involved financial and management analysis and direction of administrative support services for a major program or large organization. A master's degree in business or public administration, or a related field is desirable and may be substituted for up to one year of the management experience. Additional experience may substitute for education on a year for year basis.

Special Requirements, Conditions: License Requirement: Possession of a valid California class C driver license, or the ability to provide suitable transportation, which is approved by the appointing authority.

Background Investigation: Fingerprints are required.

Other Special Requirements: Availability to work a flexible schedule including evenings and weekends. Physically and mentally capable of performing the classifications essential functions as summarized in the typical tasks section of this specification.

Miscellaneous

Benefit Status: Executive Management

EEOC Job Category: 01

Occupational Grouping: 85

Workers' Comp Code: 0053


CLASS: UV7; EST: 4/1/1979; REV: 10/1/2013;